The Office of Instructional Operations is responsible for the oversight of course scheduling and classroom assignments for the College of Arts & Sciences.
Our mission is to meet the needs of academic departments while maximizing the use of available space on campus and ensure that students are able to register for courses necessary to complete their degree in a timely manner.
The scheduling process is dynamic each term. It requires the evaluation of expected enrollment, attributes needed in classrooms, and related pedagogical considerations.
A course schedule request is e-mailed to department chairs and program directors at least one month in advance of the initial deadline. The request will indicate specific instructions on how to submit your schedule.
The list of proposed course offerings should include the following:
- course number
- course title
- units, enrollment cap
- meet days/ times
- special approvals
- approved cross-listings
- Any additional relevant course details
|Summer / Fall
||mid/end of Nov. *
||early/mid of Jan.
notification upon acceptance
|3rd week of Feb.
|Intersession / Spring
||mid/end of May *
notification upon acceptance
|1st week of Sept.
|* All 1st drafts are entered into Banner, no changes can be made until a notification is sent.
We appreciate your cooperation in adhering to the deadlines to ensure courses are entered into Banner in a timely manner.
Classes are usually cancelled due to under-enrollment. Once early registration is complete, the Associate Deans review enrollments to determine what classes require greater enrollment and discuss their assessment with the chair or program directors.
We encourage chairs/program directors to contact their associate dean at the end of early registration to discuss strategies to recruit for classes with low enrollments and plan alternative re-assignments for faculty with possible cancelled classes.
There is no specific deadline for cancelling a class. You can cancel a class as early as the beginning of summer for fall or as late as the second or third day of class.
Cancelling Early or Late: Advantages and Disadvantages
If a class is cancelled early, both students and instructor have plenty of time to rearrange their schedules. If a class is cancelled late, there is more time for advertising the class in hopes of increasing enrollments, but both the students and professor may have to change their schedules at the same time.
Who Can Cancel A Class?
Only the Dean's Office may cancel a class. Before a class is cancelled the manager of instructional operations requests the department chair or program director contact the students and to notify them of the cancellation and possible alternative courses.
We work closely with the Registrar's Office on classroom assignments and make every effort to assign classroom space fairly, ensure appropriate usage, and accommodate the instructional needs of the University.
How are rooms assigned?
Classrooms are assigned based on enrollment projections.
Where can I get individual classroom information?
You can get information on specifc classrooms at USF Rooms.
What's the standard configuration of my classroom?
See the configuration card by the main entrance of the room. It shows the layout diagram, rules, and contact information for office related to classroom maintenance.
My classroom is consistently out of the standard configuration, who do I contact?
Please notify the Office of Instructional Operations. We'll work with the Registrar’s Office to notify the other instructors who teach in the room.
Who should I contact if my classroom is damaged (i.e., a water leak) or is missing furniture?
Contact Facilities Management at (415) 422-6464.
What if my class needs to run over the scheduled time?
Unfortunately, you may not. The standard time slots are configured to allow 10 minutes or less between the end of one class and the start of the next class. It's important your class ends on time to allow the next class to begin.
If you need additional time for your class, please contact the Office of Instructional Operations to check if your room is available. If not, we’ll try to give you alternative options.
How do I get additional chairs for my room?
There are no additional chairs available. Classrooms are assigned based on the cap provided by the department chair. It's important to check the room capacity before adding additional students. If you would like to add additional students, but your classroom capacity will not allow it, please contact the Office of Instructional Operations about relocation options.
Note: Under no circumstance should you take chairs from another classroom to accommodate students in your course.
I hold class in a departmentally controlled room, must I conform to standard meeting times?
No, but, students will likely be taking other courses that conform to standard meeting times, so we strongly recommend that you stick to this schedule when possible.
When can I ask for a pre-assignment for one of my classes?
There are two instances in which you can request pre-assigning rooms:
- Faculty members with an approved accommodation may be pre-assigned based on need. Please inform them to contact Kerry Medaglia in Human Resources - firstname.lastname@example.org. Human Resources will work with the faculty member to determine qualification and notify us so we will assign a room accordingly.
- If there’s a genuine pedagogical need such as advanced technology or moveable chairs. We will do our best to accommodate requests for pre-assignments. Please note the majority of classroom are "smart rooms," so you don't need to ask for this.
manager of instructional operations
Program Assistant, Instructional Operations