The University of San Francisco: Information Technology Services
Information Technology

USF ITS Access Management Policy

In order to provide secure, reliable IT services in compliance with applicable regulations and best practices, USF ITS must grant and remove access to University IT services in a timely manner. 

Granting Access

Access to University systems and services shall only be granted to members of the University community with a need for such access, based upon their role(s) and/or specific job functions.  Access will be provided in advance of start date for faculty but not for staff, unless approved by HR and the hiring manager.

Listings of accounts that are created for students, alumni, faculty, and staff are available by clicking on the appropriate link.

Please note that access preservation for retired employees will be granted upon request for retirees who meet requirements set by USF Human Resources and the Provost.

Removing Access

Following the last day of employment, staff continue to have access to USFconnect and Self Service Banner payroll records for a period of 18 months.  USF email and all other services will be discontinued following the last day of employment.  Supervisors must inform the ITS Help Desk of all employee separations, including projected last date of employment. 

Following the last teaching assignment, faculty continue to have access to all USF IT services for a period of 18 months.

Following degree conferral, student access is converted to alumni access.  Services provided to students that are not provided to alumni are discontinued.

Former students who have not graduated retain access to USFconnect and Self Service Banner student account records for a period of 18 months.

ITS must ensure timely disabling and removal of access under ITS control, and inform other departments that administer systems of the need for access disabling and removal.