The Office Assistant series includes positions that are responsible for the completion of detailed tasks and processes.
In addition to the duties associated with the Office Assistant I-V, the Office Assistant VI supports a department or unit by performing a variety of moderately complex to difficult tasks within one or more administrative functions. In addition, the Office Assistant VI provides guidance and interpretation on policies and procedures. The Office Assistant VI may hire, train and arrange work and time schedules for student assistants and may train and direct the work of junior level staff, checking work for accuracy.
Minimum Hire-in Rate
Minimum After Probationary Rate
Scope & Effect:
The Office Assistant VI develops contacts inside and outside of the university and works with contacts to anticipate future needs and changes. The Office Assistant VI may design forms and other necessary paperwork to implement these changes. The Office Assistant VI maintains or supervises the maintenance of a variety of office files, records, with cross-indices for rapid reference.
The Office Assistant VI works independently and within a team on special and ongoing projects to plan, coordinate or advise on projects or resolve operating problems. The Office Assistant VI acts as a liaison with other departments and outside agencies.
The Office Assistant VI works under general supervision. The supervisor determines the objectives and deadlines of the work and assists the staff member with special assignments. The staff member plans and carries out the work and handles problems and deviations in accordance with established instructions.
The Office Assistant VI may hire, train and arrange work and time schedules for student assistants and may train and direct the work of junior level staff, checking work for accuracy.
Knowledge and Skills:
The Office Assistant VI requires knowledge of the policies and program goals to perform non-routine assignments and handle problems and deviations in accordance with established instructions, guidelines, or program goals. Specific procedures are carried out by the Office Assistant VI that affects the accuracy and reliability of further processes. The Office Assistant VI coordinates his/her work with the work of other departments and gathers information from one or many sources. The Office Assistant VI creates complex, technical and/or statistical reports and explains policies to students or others. The Office Assistant VI completes specific technical tasks ( i.e. database management and payroll information preparation). The Office Assistant VI serves as a liaison to university committees and outside agencies.
Post high school education preferred. Training or experience equivalent to four years of increasingly responsible work experience or related education. Ability to delegate, train and motivate students and junior level staff. Demonstrate familiarity or ability to learn and interpret policies and procedures. Advanced experience working with computer database systems, word processing and spreadsheet software. Must be customer service and team oriented.
The work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as offices, meeting and training rooms, libraries, and residences or university vehicles. Examples of these include, but are not limited to, the use of safe work practices with office equipment, avoidance of trips and falls, and observance of fire regulations and traffic signals, etc.