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Accounting Assistant I

1. Definitions

This is the first level in the accounting assistant series. Under direct supervision, an Accounting Assistant I performs routine posting, filing and calculating duties.

Even though some supervision is required at this level, tasks are assigned on a continuing basis and employees are expected to provide work that is completely accurate and to independently identify and correct any errors that occur. However, unusual situations and inconsistencies in established procedures are referred to higher level staff. The difference between this and the next level, is that the Accounting Assistant II is typically more specialized and would be able to recognize problems and independently solve them without referring them to the next level.

Minimum Hire-in Rate

Minimum After Probationary Rate



Although the major portion of the work at this level is routine, responsibilities can include the resolution of some problems via the application of established University guidelines.

Typical Duties:

  1. Verifies accuracy of invoices and other accounting documents using adding machine or calculator.
  2. Organizes and files supporting accounting documentation.
  3. Operates specialized office equipment.
  4. Cashes checks for eligible campus community members, collects and records tuition payments.
  5. Other related duties as assigned.

2. Knowledge & Abilities

This work requires a thorough knowledge of basic accounting procedures as well as the ability to use a ten-key adding machine and other specialized office equipment. Employees must be able to work with limited supervision, establish their work priorities, and independently search out and correct any errors that may occur. Typically, it requires excellent verbal skills and the ability to relate effectively to a variety of people.

3. Education & Experience

A high school diploma plus one year of clerical experience, or an equivalent combination of training and education.