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Web Site Redesign Process Steps

Below are the steps to follow to build a website. The process varies depending on what type of website you would like to build:

Brand New Website

  1. Identify your point of contact for your website — this will be the main person working with Web Communications & Services (WCS) to develop the new site
  2. Take a look on www.usfca.edu as well as external websites to get some ideas.  What do you like about those sites?
  3. Email webservices@usfca.edu to set up an initial consultative meeting
  4. In the consultative meeting, come prepared to discuss:
    • Audience. Who is the main audience(s)? What do you want them to do? What should they see first?
    • Content. Read through the web content strategies document and organize the contents for your website.
      • What content exists and can be used for the web?
      • What new content needs to be written and identify the content owner/writer?
      • Identify what information is most important to highlight on your home page  
      • What information is relevant but exists in other websites? 
    • Navigation. Read through the Information Architecture strategies document and document your desired website navigation menu
    • Images. Look at the various banner samples you can use and identify what photos/video you would like to use.  WCS can assist with new banners and graphics as needed.
  5. Create a Word document that contains your Information Architecture and Content (see sample here) and send to webservices@usfca.edu.
  6. Follow up meeting. WCS will discuss your IA and Content document, the best design templates for your site, and establish a timeline. 
  7. WCS will build the templates and initial website, incorporating all the elements that were provided.
  8. Ensure the web editor signs up for the Ektron Basic Training and/or Ektron Advanced Training in the CIT while WCS is building your website.
  9. Review meeting. Upon completion of the website build out, WCS will set up another meeting to review the website, how to add/edit menus, how to edit boxes and transition all updates to the web editor.
  10. Once approval of the site is complete, you can officially launch the website by sending out a communication to the university community stakeholders. WCS will communicate the site to the existing web editors and link to the site from university related top level pages.

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Existing Website Redesign

  1. Identify your point of contact for your website — this will be the main person working with Web Communications & Services (WCS) to redesign your existing website.
  2. Email webservices@usfca.edu to set up an initial consultative meeting where we will discuss your website needs.
  3. In the consultative meeting, come prepared to discuss:
    • Review web analytics to determine the most important and least viewed content
    • Review current website design. Why are we redesigning the site? Identify new goals and areas for improvement.
    • Are there other website examples/best practice sites you've seen? Why do you like those sites?
    • Audience: Who is the main audience(s)? What do you want them to do? What should they see first? 
    • Content.  Read through the web content strategies document and re-organize the contents for your current website
      • What should be deleted?
      • What can be kept and used as is?
      • What content needs to be written and identify the content owner/writer?
      • What information is relevant but exists in other websites? 
      • Identify what information is most important to highlight on your home page  
    • Navigation. Read through the Information Architecture strategies document and document your desired website information architecture/navigation (see sample here)
    • Images. Look at the various banner samples you can use on your templates and identify what photos/video you would like to use for you site(s).  WCS can assist with new banners and graphics as needed.  
    • Create a Word document that contains you Information Architecture and Content (see sample here) and send to webservices@usfca.edu.
  4. Follow up meeting.
    • WCS will discuss your IA and Content document and best design templates for your site.
    • Establish a timeline and estimated launch date.  An existing website migration will need a time period for a content freeze to move all the contents successfully.
  5. WCS will build the templates and initial website.
  6. Ensure the web editor signs up for the Ektron Basic Training and/or Ektron Advanced Training in the CIT while WCS is building your website.
  7. Review meeting. Upon completion of the website build out, WCS will set up another meeting to review the website, how to add/edit menus, how to edit boxes and transition all updates to the web editor.
  8. Once approval of the site is complete, you can officially re-launch the website by sending out a communication to the university community stakeholders and be sure to communicate any changes in URL’s. WCS will communicate the site to the existing web editors and change any links to the site from university related top level pages as appropriate.

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