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Americans with Disabilities Act (ADA)


Americans with Disabilities Act

An equal opportunity institution of higher education, the University of San Francisco is committed to providing equal employment opportunity and full participation for persons with disabilities. In compliance with Section 504 of the Rehabilitation Act, and Titles I and III of the Americans with Disabilities Act of 1990, it is USF's policy that no qualified individuals shall, on the basis of disability, be excluded from participation in, or be denied the benefits of, any University sponsored program or activity. This includes job applicants, the hiring procedure, promotions and employee terminations. Like its other civil rights counterparts, job training, wages and terms and conditions of employment are also covered.

The University reasonably accommodates qualified individuals with disabilities upon request. These requests are coordinated through the ADA* Coordinator for Faculty and Staff. Complaints of discrimination due to disability are covered under the Prevention of Sexual and Other Unlawful Harassment Policy.

ADA Coordinator for Faculty and Staff

The ADA Coordinator for Faculty and Staff is located in the Office of Human Resources and serves faculty and staff with conditions such as physical, hearing, mobility, vision, hearing, psychological impairments.

All contacts are private and confidential.

Employee's Responsibilities:

Employees have the responsibility to meet the University's employment qualifications and performance standards for participation in programs and activities with or without reasonable accommodations. Recognizing that reasonable accommodations cannot be provided, regardless of eligibility, unless the eligibility determination process is initiated and completed in a timely manner, employees with disabilities are encouraged to initiate a meeting with his/her supervisor or manager, and together discuss accommodation recommendations and make suitable arrangements for those accommodations. If the supervisor or manager has concerns regarding the provision or appropriateness of the recommended accommodations, the employee should encourage them to contact the ADA Coordinator for Faculty and Staff at 415-422-6707. Employees may also address their concerns directly with be ADA Coordinator for Faculty and Staff. Employees will need to provide the ADA Coordinator for Faculty and Staff with comprehensive documentation of disability from an appropriate licensed professional. (See General Documentation Guidelines.) The documentation should describe the impact of their disability/condition in a work place setting. The documentation should also recommend support services/accommodations, for what time period, and describe how they will help the employee be successful in their job functions. Documents are maintained at Human Resources, separate from employee records.

USF's Responsibilities:

The University will:

  • Engage in the interactive process to determine and provide reasonable and appropriate accommodations in a timely manner for qualified individuals with disabilities or disabling conditions.
  • Provide information regarding policies and procedures to qualified individuals with disabilities in a reasonably accessible format and in a timely manner.
  • Evaluate employees' performance as fairly and objectively as possible, without regard to disability.
  • Maintain appropriate confidentiality of records and communication concerning individuals with disabilities or disabling conditions (except for disclosure as required by law or authorized by the individual).
  • Coordinate with departments and faculty/staff to ensure that the reasonable and recommended accommodations are implemented.

The ADA Coordinator for Faculty and Staff will review your disability documentation and determine whether it satisfies disability verification guidelines. The ADA Coordinator for Faculty and Staff may also communicate with departments or individual faculty/staff members to better understand the nature of the work/job responsibilities. As part of the interactive process, if you are eligible for reasonable accommodations, the ADA Coordinator for Faculty and Staff will work with you and your supervisor or manager to implement the reasonable accommodations.

General Documentation Guidelines:

These guidelines are provided to assist you in working with your treating professional(s) to prepare the information needed to evaluate your request.

Components of your documentation must include:

  • A diagnostic statement identifying the disability, date of the current diagnostic, and description of the diagnostic criteria and/or diagnostic test used.
  • A description of the current functional impact/limitations of the disability in the employee's work environment.
  • Treatments, medications, assistive devices/services currently prescribed or in use. A description of treatments, medications, assistive devices, accommodations and/or assistive services in current use and their estimated effectiveness in ameliorating the impact of the disability. Significant side affects that may impact physical, perceptual, behavioral, or cognitive performance should also be noted.
  • A description of the expected progression or stability of the impact of the disability over time should be included. This description should provide an estimate of the change in the functional limitations of the disability over time and/or recommendations concerning the predictable needs for reevaluation.
  • The credentials of the diagnosing professional(s) such as certification, licensure, and/or professional training.

Examples of Disabilities

Examples of physical or mental impairments include, but are not limited to:

  • Cerebral palsy
  • Epilepsy
  • Muscular dystrophy
  • Multiple sclerosis
  • Cancer
  • Heart disease
  • Contagious and non-contagious diseases and conditions such as orthopedic, visual, speech, and hearing impairments
  • Diabetes
  • Mental retardation
  • Emotional illness
  • HIV disease
  • Tuberculosis
  • Specific learning disabilities

Exclusions from Disability

Specifically excluded from the definition of "disability" are:

  • Transvestism
  • Transsexualism
  • Gender identity disorders
  • Voyeurism
  • Exhibitionism
  • Pedophilia
  • Kleptomania
  • Pyromania
  • Psychoactive substance use disorders resulting from current illegal use of drugs

Unacceptable conduct (loud, abusive behavior) or a consequence of the disability (for example, alcoholism) is not protected under the ADA.

University Programs and Activities     

To arrange accommodations for University-related programs and activities, contact the office responsible for arranging the activity or interest.Some examples are:

  • Alumni events: Contact the Alumni Relations office at 415-422-6431.
  • Athletic events: Contact the Athletics Department at 415-422-6891.
  • University-sponsored conference events: Contact the Lone Mountain Conference Center at 415-422-6166 or Events Scheduling at 415-422-6286.
  • Fromm Institute activities: Contact the Fromm Institute at 415-422-6805.

Academic Programs

 The University of San Francisco believes that students with disabilities are capable of succeeding and of becoming contributing members of the University community and society. The Student Disability Services Office (SDS) serves students with learning, health, hearing, vision, mobility, physical, psychological, and temporary impairments. The primary mission of SDS is to promote a fully integrated University experience for students with disabilities by ensuring that all students have equal access to all areas of University life. This office coordinates a wide range of services to meet the needs of students with disabilities. Students with disabilities should contact Student

Disability Services, 415-422-2613; fax (415) 422-5906. * Americans with Disabilities Act