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SDS Student Handbook

This handbook provides a comprehensive overview of our policies, procedures and services offered through Student Disability Services.

This handbook is also available as a .pdf. If you have any questions, or would prefer the handbook in an alternative format, please contact us.

 Table of Contents
Policy Statement 
Mission Statement  
Operating Philosophy 
Expectations Statement 
Rights and Responsibilities 
Intake and Registration 
Documentation of Disability
Confidentiality of Records 
Disclosure of Disability
Accommodations and Services 
Alternate Media Policy 
Exam Accommodations Policy 
Service Animal Policy 
Assistance Animal Policy
Additional Programs and Opportunities 
Dispute Resolution Procedures 
Emergency Evacuation Procedures 
Appendices

 


Policy Statement

The University of San Francisco (USF) is committed to providing equal educational opportunity and full participation for qualified persons with disabilities. It is the University’s policy that no qualified person be excluded from participating in any University program or activity, be declined the benefits of any University program or activity, or otherwise be subjected to discrimination with regard to any University program or activity.

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Mission Statement

The mission of Student Disability Services, (SDS) is to help USF students with disabilities serve as fully contributing and actively participating members of the University community while acquiring and developing the knowledge, skills, values, and sensitivity to become women and men for others. Toward that end, SDS promotes a fully integrated University experience for students with disabilities by ensuring that students have equal access to all areas of university life and receive appropriate educational support and services to foster their academic and personal success.

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Operating Philosophy

SDS functions to determine qualified disability status and to assist students in obtaining reasonable accommodations and services. SDS strives to empower each student to become as independent as possible. Our services are designed to encourage independence, backed by a comprehensive system of supports.

In order to foster self-advocacy skills, students are expected to articulate their accommodation needs directly to faculty and administrators. If requested, SDS staff will provide a student with a letter verifying his or her disability and stating recommended accommodations. In instances where the student requests are met with questions or concerns regarding provision or appropriateness of the recommended accommodations, SDS staff will communicate directly with faculty. Students are expected to adhere to all published deadlines, procedures, and policies for the provision of services.

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Expectations Statement

All students attending USF, whether or not they have a disability, typically face challenges associated with attending a selective and competitive university in an urban setting. Students with disabilities at USF must be able to function as independently as possible and to seek appropriate assistance in a reasonable and timely manner. University resources and staff cannot meet all of a student’s needs associated with managing a disability. USF students with disabilities must follow appropriate health regimens (e.g., medication compliance) secure appropriate medical and therapeutic assistance from qualified practitioners, and arrange necessary personal services (e.g., transportation, individual monitoring of needs, financial assistance, personal care) that USF does not provide.

 Qualified students with disabilities, who are provided reasonable accommodations, must be able to function in their academic and residential environments. They must meet the requirements and expectations of their academic programs, follow established guidelines and procedures for securing and remaining in residential living spaces, and adhere to the University’s student conduct and discipline codes.

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Accessibility: The Key to Equal Opportunity

The University of San Francisco, in accordance with applicable Federal and State laws and university policy, does not discriminate on the basis of disability. Equal educational opportunity is required by federal and state law, including the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the ADA Amendments Acts of 2009, the California State Unruh Act, and California Civil Code Sections 54 through 55.2. Under federal law, a person with a disability is one who: 1) has a physical or mental impairment which substantially limits one or more major life activities; 2) has a record of such impairment; 3) is regarded as having such an impairment.

Individuals seeking reasonable accommodations for academic programs should contact the SDS office on the main campus.

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Rights and Responsibilities

A. STUDENT RIGHTS AND RESPONSIBILITIES

1. Every qualified student with a documented disability or disabling condition has the right to:

  • A timely intake assessment to determine reasonable accommodation eligibility.
  • Equal access to University courses, programs, services, jobs, activities and facilities.
  • Reasonable academic and physical accommodations, as determined on a case-by-case basis through an interactive process between the student and the University.
  • Appropriate confidentiality of all information pertaining to his/her disability or condition.

2. Every student with a documented disability or disabling condition has the responsibility to:

  • Meet the University’s qualifications and academic standards for participation in programs and activities with or without reasonable accommodations.
  • Identify him or herself to appropriate University personnel as a student with a disability or a disabling condition.
  • Follow the reasonable accommodations eligibility determination procedures outlined in this handbook.
  • Provide documentation from a qualified professional source that verifies the nature of the disability or disabling condition, the functional limitations resulting from the disability or disabling condition, and the need for specific requested accommodations.
  • Recognize that accommodations cannot be provided, regardless of eligibility, until the eligibility determination process is completed.


B. INSTITUTIONAL RIGHTS AND RESPONSIBILITIES

1. The University of San Francisco has the right to:

  • Set and maintain the University’s academic standards.
  • Request current, comprehensive documentation to verify a student's need for reasonable accommodations in the University setting.
  • Discuss a student’s need for reasonable accommodations with the professional source of his/her documentation (with the student’s signed consent authorizing such discussion).
  • Discuss the nature of course, curriculum, program or degree requirements with University personnel responsible for the particular course, curriculum, program or degree.
  • Share information regarding a student’s disability with University faculty and administrative staff on a need-to-know basis, in order to facilitate the interactive reasonable accommodation process.
  • Designate a student's accommodations from a range of equally effective reasonable accommodations.
  • Periodically review recommended reasonable accommodations to ensure their continued reasonableness in a particular classroom setting or environment.
  • Deny a request for a specific accommodation if documentation is inadequate or not provided in a timely manner, or if an equally effective accommodation is being offered.
  • Deny a request for a specific accommodation if the accommodation is unreasonable or inappropriate including any that pose a direct threat to the health and safety of the student or others, fundamentally alter a course or program, or are unreasonably burdensome.


2. The University of San Francisco has the responsibility to:

  • Determine and provide reasonable accommodations in a timely manner for eligible students with disabilities or disabling conditions.
  • Provide information regarding policies and procedures to students with disabilities in a timely manner and in a reasonably accessible format.
  • Evaluate students’ academic progress as fairly as possible, without altering the academic standards for each course.
  • Maintain appropriate confidentiality of records and communication concerning students with disabilities or disabling conditions (except where disclosure is authorized by the student or required by law).
  • Coordinate with faculty and staff to ensure recommended accommodations are reasonable in each particular situation and if so that such accommodations are implemented.
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Intake and Registration


All students with disabilities who are interested in attending USF must complete the regular admission process prior to accessing SDS services. Any otherwise qualified student with a documented disability may be eligible to receive services from SDS. In order to access SDS services, a student must (a) be either currently enrolled at USF or admitted to USF and about to attend; and (b) complete the intake and registration process, which includes presenting appropriate, current documentation supporting the student’s status as a qualified individual with a disability and their need for accommodation.

The purpose of accommodations is to reduce or eliminate any disadvantages that may exist because of an individual’s disability. The law does not require USF to waive specific courses or academic requirements considered essential to a particular program or degree. Modifications that do not fundamentally alter a course or program are made on a case-by-case basis. Students who want to access services must self-identify and provide
appropriate verification of their disability. Eligibility for reasonable accommodations will be determined on an individual basis.

During the intake and registration interview, the student will participate in a process of individualized assessment based upon his/her expressed needs and the documentation of disability he or she presents. A specialist with expertise in evaluating documentation of a disability and accommodating student needs will work with the student to develop a reasonable accommodation plan.

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Documentation of a Disabilty

In order to qualify for services and accommodations, a student must provide appropriate documentation of their disability to SDS. SDS will maintain a copy of these records for seven (7) years after the student has left the university.

Appropriate documentation will assist the University and the student in determining reasonable accommodations.

As part of the intake process, students will be asked to sign an Authorization to Receive or Release Information form (see Appendix A) allowing their SDS specialist to communicate with the student’s evaluator and/or physician, should there be any need for clarification. Documentation must be recent enough to demonstrate that the disability is active. The description of functional limitations provided must specifically state how the disability and/or related medications or treatments substantially limit current participation in courses, programs, services, or activities of the university. The cost of obtaining appropriate documentation is the responsibility of the student. If the documentation is incomplete or inadequate to support a request for accommodation, additional documentation may be required. In such cases, the cost of providing any additional documentation will be the student’s responsibility.

Different disabilities require different forms of documentation. There are specific requirements for documenting physical impairments (e.g., orthopedic, visual, hearing), psychological disabilities, temporary disabilities, and chronic illnesses, (see Appendix B). In some cases it may be acceptable for students with such disabilities to submit the appropriate SDS Disability Verification Form (see Appendices C and D) while awaiting more complete documentation. There are also specific requirements for documenting learning disabilities (see Appendix E) and Attention Deficit-Hyperactivity Disorder (see Appendix F). An Individualized Education Plan (IEP), Summary of Performance (SOP) or 504 Plan may contain valuable information but cannot be used as documentation of a disability.


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Confidentiality of Records

Student SDS files are confidential and are not part of a student’s educational record (as defined by the Family Educational Rights and Privacy Act (FERPA)) at USF. Information about a student’s disability is not shared with anyone without the student’s written consent.


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Disclosure of Disability

Often, students disclose their disability status directly to SDS, but sometimes students may disclose directly to their instructor(s) and/or request specific accommodations from them. However, in order to receive academic accommodations, students must identify themselves directly to SDS as a student with a disability. If a student discloses his or her disability to their instructors and/or requests academic accommodations from them, the instructors should refer the student to SDS for reasonable accommodation eligibility determination. Faculty members are not required to honor a student’s accommodation request before they receive reasonable accommodation eligibility verification from SDS. Requests for accommodations must be made in a timely manner so that appropriate evaluation of and planning for the request can take place, including consultation between DS and instructors/staff if necessary. Faculty members are not responsible for retroactively accommodating a student who has not previously disclosed a disability and made a request through SDS for an accommodation in a timely fashion.

Students who complete the intake and eligibility process are advised to obtain a Verified Individualized Services and Accommodations letter (see Appendix G) from their SDS specialist that verifies that the student has a qualified disability and is eligible for appropriate accommodations. Students need not disclose the specific nature of their disability to instructors. Students are advised against sharing documentation directly with instructors, as instructors are not required to be knowledgeable about disability regulations and accommodation options. As such, instructors are not responsible for interpreting, evaluating, or responding to disability documentation.

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Accommodations and Services

SDS assists students in obtaining reasonable accommodations and auxiliary aids. SDS also provides assistance with issues related to on-campus housing, accessibility, transportation services, and advocacy. Academic accommodations for qualified students may include, but are not limited to: extended testing time, interpreters, funding for notetaking services, scribes, alternative media for coursework, and assistive technology services.

SDS also assists students in arranging services not required by law on a case-by-case basis, and as resources allow, as a part of a comprehensive program. Such services may include learning skills assistance, support groups and referral services.

The following accommodations are available:

1. Accessibility to Programs/Facilities: To request an accommodation for a University-sponsored program or event, please contact the department responsible for the event in a timely manner.

2.  Access to Adaptive Equipment and Assistive Devices:

    2.1. SDS loans assistive FM listening devices, Daisy players, and other equipment as available to individual students. Students eligible for this service must complete an Equipment Agreement Form (See Appendix I) before borrowing any equipment.

    2.2. A computer lab room in Gleeson Library contains adaptive computer hardware and software as well as a CCTV. An assistive technology room in the Zief library contains a CCTV as well as a computer with some adaptive software.

    2.3. A student needing to use voice-to-text to complete exams will need to use one of the versions of USF licensed software (see list below). SDS has a limited number of laptops with this software installed.

    2.4. Software available at San Francisco campus (please contact your specialist to see which version is currently being used by the University):
         2.4.1. Dragon Naturally Speaking (Preferred)
         2.4.2. Jaws - site license of 5 discrete copies
         2.4.3. Kurzweil 3000
         2.4.4. ZoomText
         2.4.5. Read & Write Gold
         2.4.6. Other as deemed appropriate by an SDS specialist

3. Alternate Media: See Section on Alternate Media Policy

4. Attendant Care: SDS does not provide attendant care for students, although SDS does assist students in securing additional housing space for certified attendants if necessary. If is the student’s responsibility to secure the services of certified attendant care and make all necessary arrangements including payment for such services. SDS will assist a student’s certified attendant in accessing housing, dining, and entry to university buildings, as appropriate.

5. Audio-Taping of Classes: Students with a documented need to audio-tape a class may request permission from their instructors with the Recording Lectures Agreement Form (See Appendix L). SDS will also provide a letter to an instructor recommending this reasonable accommodation if it is determined through the interactive process. While most instructors do not object if students audio-tape class sessions, an instructor may raise confidentiality or copyright concerns regarding this practice. In cases where an instructor’s has valid audio-taping concerns, SDS will work with the student to develop an equally effective reasonable accommodation alternative to audio-taping.

6. Books-on-Tape: Students with a documented need for audio-taped course materials must first meet with their disability specialist to determine that audio-taped course materials is a reasonable and appropriate accommodation for them based on their disability, academic program, and specific individual needs. Students eligible for this service must then complete an Electronic Text Request Form (See Appendix N). SDS will also assist qualified students in obtaining individual memberships with Learning Ally.

7. Course Substitutions: Course substitutions may be reasonable accommodations for some students with disabilities, provided that 1) documentation of disability clearly supports any request for substitution and 2) the essential requirements of the University’s program are not compromised. Student petitions for course substitutions are evaluated on a case-by-case basis.

8. Equipment Loan: See "Access to Special Adaptive Equipment "

9. Examination Accommodations: See Section on "SDS Examination Service "

10. Flexibility Regarding Attendance/Assignment Completion Dates: This accommodation is sometimes considered for students with health-related or psychiatric disabilities that flare up episodically or require treatment due to exacerbation of symptoms. Requests for attendance/assignment flexibility are evaluated on case by case basis taking into account the essential requirements of the course and any reasonable alternatives.
 
   10.1 The accommodation of flexibility regarding attendance policies or assignment completion dates must be an appropriate response to a disability-related need without compromising academic standards or fundamentally altering the curriculum. Thus, this accommodation may not be reasonable in courses where participation is essential, where the student is supposed to be gaining a given number of hours of experience within a specified time period, where skills are taught and evaluated sequentially, where the nature of the program is an accelerated one (e.g. College of Business and Professional Studies) or where ongoing feedback is provided. Other options  such as taking an incomplete or withdrawing from the course may be more appropriate alternatives in some  cases.

11. Housing Accommodations: SDS collaborates with the Office of Residence Life in providing appropriate reasonable accommodations for students with disabilities who live on campus. If you think you may need a campus housing accommodation or physical modification to your living space, please contact SDS as soon as you know of your intent to live on campus. Please also see the Office of Residence Life Viewbook available at: http://www.usfca.edu/residence_life/.

12. Interpreting/CART/C-Print Services: Depending on the nature of a student's hearing disability, Student Disability Services (SDS) may provide a Sign Language Interpreter or Computer Assisted Real-Time Translation (CART). CART is the instant translation of the spoken word into English text performed by a CART reporter using a stenotype machine, notebook computer, and real-time software. The text is then displayed on the computer monitor for the student to read. This accommodation provides on-the-spot communication access to information as it is being given.

A Sign Language Interpreter or CART may be provided for classroom lectures, fieldwork, meetings with faculty members, and for any activity directly related for a student's academic program. Students requesting this accommodation must contact their Disability Specialist as soon as possible to discuss eligibility for these accommodations. Students must request Sign Language Interpreting or CART services for a specific class or event in a timely manner to ensure availability. Students are required to submit current documentation consistent with the documentation guidelines for students who are deaf or hard of hearing.

Once documentation is provided, SDS will review the information in consultation with the student in order to determine reasonable and appropriate accommodations. In most cases, either CART or Interpreting Services may be provided to the student as the recommended reasonable accommodation. It is very rare for CART and Interpreting services to be provided for the same course simultaneously.

If Sign Language Interpreting or CART is deemed appropriate, SDS will make arrangements for the accommodation by hiring qualified Sign Language Interpreters or CART reporters. Students using CART services may receive a copy of a 'rough edit' transcript after each class and in a timely manner, if this is determined a necessary part of the reasonable accommodation by SDS and the student. A qualified note taker may provide the student written notes instead of a transcript, as a supplement to the captioning accommodation.

Students are required to notify SDS and their Sign Language Interpreter or CART reporter if they are unable to attend class so that the interpreter/reporter may be cancelled for the day. If students do not notify SDS and their interpreter or captionist in a timely manner, this accommodation may be subject to review or suspension. Students are also responsible for notifying SDS if Sign Language or CART service is not satisfactory, or to discuss any other concerns.

13. Laboratory Assistants: Student lab assistants may be provided to students as part of a reasonable accommodation, to assist with physical manipulations on the lab when appropriate. This service must be requested and reviewed by SDS and the student on a case-by-case basis.

14. Learning Specialists: SDS provides learning specialists to assist students in developing compensatory learning skills and strategies. Learning specialists assist students with the development of appropriate study, note taking, and time management skills to help students improve their writing, organizational, and study skills.

15. Letters of Verification of Disability/SDS Recommended Accommodations: A student may request a letter of verification of disability (i.e. VISA) (See Appendix G) along with recommended reasonable accommodations from his or her disability specialist. The letter states that the student is registered with SDS, although the specific nature of the disability is not discussed. Students are encouraged to present this letter directly to the instructor when self-identifying as a student with a disability and requesting accommodations. Accommodations outlined in the letter may require further consultation among SDS, the instructor, and the student. In these cases, the nature and extent of the accommodations originally recommended may be altered.

16. Note takers: SDS, where appropriate, may recommend that a student with a qualifying disability be permitted the use of a note taker for in-class lectures as a reasonable accommodation. Students qualifying for the use of a note taker must read, sign and submit the Note Taker Agreement Form (See Appendix J) before receiving this accommodation through the SDS office. The appropriateness of a note taker must be discussed with the student’s disability specialist each semester and for each class in which a note taker is desired. For each semester that a student expects to receive note taking services, he/she must fill out a Note Taker Request Form (See Appendix K) and submit it to the SDS Note Taking Services Coordinator. Note takers are hired per class and not per student. Once a note taker has been hired for a class, the requesting student will be notified and can expect to receive notes at least once a week and before every exam. The requesting student will pick up their notes in a timely manner and alert the Note Taking Services Coordinator if they are not receiving their notes in a satisfactory manner. If students fail to pick up their notes in a timely manner then they may be in jeopardy of losing their note taking accommodation. Any questions or concerns about note taking procedures and policies should be directed to the Note Taking Services Coordinator.

17. Print Alternatives: See Section on Alternate Media Policy.

18. Reduced Course Load: Students with disabilities with or without reasonable accommodations are expected to complete the same course and credit load and meet the same graduation requirements as students without disabilities. However, in some cases, less than full time enrollment may be an appropriate reasonable accommodation. To talk about this option, please see your Disability Specialist.

19. Scribing Services: Student scribes may be provided to students with disabilities as part of a reasonable accommodation during exams or for homework assignments, as appropriate. This service must be requested by the student and reviewed by SDS and the student each semester and on a case-by-case basis.

20. Support Groups/Workshops: SDS periodically offers support groups and/or workshops for students with similar types of disability or for students with similar disability-related issues (e.g., career planning, advocacy skills improvement). Participation in any support group or workshop is voluntary and confidential.

21. Transportation: Accessible campus transportation services are available to students with disabilities with mobility or chronic health impairments that make navigating the campus terrain difficult. Eligibility for this service is determined by SDS and the student, and provided by the Department of Public Safety. Please see
your Disability Specialist for access to this service. Students who feel they are in need of this service should alert SDS as soon as they are aware of their need. Students utilizing this service should alert their Disability Specialist of any changes in their needs for this service immediately. Students with disabilities choosing to park on campus must have a valid USF Campus Parking Permit and a valid Temporary or Permanent Disability Placard from the Department of Motor Vehicles in order to park in the blue zones on campus property.

22. Tutorial Services: Applicable Federal and State disability laws do not require funding for tutorial services. Provision of non-required services (such as tutoring) is determined on a case-by-case basis, as resources allow.
 
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Alternate Media Policy


1. Eligibility for this service is determined by SDS and is based in part on the disability documentation provided by the student.

2. Students requesting alternative media from SDS must be registered with SDS and have a disability which prevents them from using printed instructional materials.

3. Receiving materials in alternative format as an accommodation will be considered and determined each semester by the SDS professional working with each student requesting this accommodation.

4. Alternate media requests must be submitted by the student each semester. For each item requested, the appropriate request form must be filled out and returned to SDS.

5. Students requesting material in alternative formats must own a physical copy of the textbook or other course material, and provide SDS with a copy of the itemized receipt before the alternate media will be distributed.

6. SDS will determine the media format for each text. Although consideration will be given to the format requested by each student, if SDS considers the requested format unreasonable, and other reasonable formats are available, one of the other formats will be used.

7. Alternative format requests for texts available at the USF bookstore must be submitted to SDS as soon as the student is aware of his/her need. SDS will make a reasonable effort to process these requests within 3 weeks from date of the request submission; however turnaround times for alternative format requests are determined on a case-by-case basis. Upon review of material to be formatted and converted, the SDS office will notify the student of the projected completion date. Late requests will be honored provided that the student making the request understands that the SDS office will set the timeline for the completion of the work accordingly. The same guidelines stand for course materials submitted throughout the semester.

8. Alternative format requests for materials provided by the instructor throughout the semester must be submitted immediately after the student receives the material. Students should speak with their professors at the beginning of each semester about these types of materials and each faculty member’s responsibility to comply with the deadlines, outlined in the Faculty and Staff Responsibilities section in the Verified Individualized Services and Accommodations, (VISA) letter sent to faculty.

9. The student may not copy or reproduce any material provided by SDS, (Fair Use Act excepted) nor allow anyone else to do so. Misuse of this material may result in disciplinary action by the University. These actions will be treated as copyright infringement and/or theft and dealt with in the same manner as laid out in the Fogcutter’s Copyright and Standards of Non-Academic Conduct policies respectively.

10. Students will be provided with one alternative format copy for each material required for academic use. This electronic file is copyrighted and may not be reproduced or distributed in a format other than a specialized format exclusively for use by persons with print disabilities. Any further reproduction or distribution in a format other than a specialized format is an infringement of copyright.

11. USF faculty members who expect students with print-associated disabilities to have access to and knowledge of standard print materials must submit these materials to SDS fifteen (15) working days before their initial intended use.

12. USF Law School faculty members who expect students with print associated disabilities to have access to and knowledge of standard print materials must submit these materials to the Law School Registrar office fifteen (15) working days before their initial intended use. The Law School Registrar’s office, in turn, is expected to submit these materials immediately to SDS.

13. Student questions regarding the provision of alternative format should be addressed directly to the SDS Alternative Media Coordinator at (415) 422-2613 or sds@usfca.edu.

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Exam Accommodations Policy


Students with disabilities may receive exam accommodations determined on an individual basis. "Exam," used in this context, refers to quizzes and examinations taken during the semester in conjunction with an academic class. In many cases, students eligible for exam accommodations are able to take their exams with accommodations in
class with their instructor or in the instructor’s office, when feasible. A student should present a letter from SDS to the instructor verifying his or her registration with SDS and recommended accommodations to facilitate this process. In those cases where an instructor is unable to accommodate a student’s request for exam accommodations, a student can arrange to take his/her exam with SDS.

Students should discuss their specific needs for exam accommodations (e.g. extended time; reduced distraction environment; use of a computer, etc.) with SDS or their coordinator within the first two weeks of the beginning of the semester.

SDS authorizes and/or provides exam accommodations for students who present appropriate documentation supporting such needs. Exam accommodations include, but are not limited to: extended time, a distraction-reduced room, use of a computer, use of auxiliary aides such as scribe or reader, use of assistive technology, permission to have food, and restroom breaks.

Exam Procedures:

 

  1.  Exam Accommodation Agreement: Once it is determined that a student will receive  exam accommodations, the student must read, understand, and sign the Accommodation Agreement Form (See Appendix H) indicating that he or she understands and agrees with whatever specific exam accommodations he or she will be receiving as well as the SDS exam policies, procedures, and guidelines.
  2. Required Proctor Sheets:
    1. Undergraduate and Graduate students: Before SDS can proctor an exam, the student and instructor are required to fill out and return a proctor sheet. This document informs SDS that the instructor is aware that the student will be taking an accommodated exam with SDS. It also provides SDS with instructions from the instructor about the exam. SDS cannot schedule any exam without proctor sheets. It is the student’s responsibility to return the proctor sheets to SDS in a timely manner so that SDS can schedule exams.
    2. Law students: Law students are not required to fill out and return a proctor sheet, as any proctoring information is distributed through the Law School Registrar’s office.
  3. Scheduling Exam Appointments
    1. Undergraduate and Graduate students: With the exception of pop quizzes and finals, all exams must be scheduled at least one week in advance. Due to the lack of space and staffing issues, SDS cannot guarantee the student an exam appointment if SDS is not provided with at least one week’s advance notice. If the student’s accommodations include reading or writing assistance, the use of assistive technology such as a computer or specific software, please inform SDS of this when you schedule your exam.
    2. Law students: all exam appointments are scheduled through the Law School Registrar office. 
  4. Pop Quizzes: Please have your instructor contact us if pop quizzes are part of the course.
  5. Delivering Exam Materials: Exams are to be delivered to SDS as indicated by the instructor on the proctor sheet. If the student is required to deliver the exam, then the student must come immediately upon receipt of the exam unless alternative arrangements have been made.
  6. Returning Exam Materials: Once the exam is completed, the exam must be returned as indicated by the instructor on the proctor sheet. If the student is required to return the exam, then the completed exam must be returned immediately unless alternative arrangements have been made. If the student is unable to return the exam, the student is responsible for returning the exam to SDS and notifying the instructor.
  7. Finals
    1. Undergraduate and Graduate students: Students will receive a notice via email to sign up for their finals exam(s) approximately 3-4 weeks before finals. In order to facilitate the large number of exams, students must return the Final Exam Sign up Form by 5:00pm on the due date as stated in the notice sent to the student. If students turn in the Final Exam Sign up Form past the due date, SDS cannot guarantee the student a time/date to take their exam in the SDS office. Due to the large number of students taking exams during finals, it may be necessary to reschedule some of these exams due to staff/space issues. SDS will notify the student regarding any necessary changes. Students must make sure their contact information is current and up-to-date.
    2. Law students: The Law School Registrar informs all students of the time and venue of final exams. Students should receive a notice from the law school approximately 3-4 weeks before finals. Please be aware that every attempt is made to schedule accommodated exams as close to the original date as possible. However, in some instances, this is not possible. As such, some exams may take place after (never before) the original examination period.

 

  1. Opening Hours and Appointments: SDS is open Monday through Friday, 8:30am to 5:00pm, and 8:00am to 7:00pm during final exams. All exams must end 15min. before closing. If students require proctoring services beyond regular office hours they must make prior arrangements with their disability specialist. Students must be on time for exams. If a student arrives late for an exam, the amount of time may be deducted from the accommodated time. For instance, if the exam is scheduled to begin at 9:30 and the student arrives at 10:00, 30 minutes may be deducted from the accommodated exam time.
  2. Proctoring: Proctors observe the tests to ensure security and the integrity of exams. Students are monitored with security cameras in each of the testing rooms. All students who take exams under the supervision of SDS staff agree to follow the instructions of the proctor and conduct themselves in a responsible and respectful manner. SDS staff will proctor exams the entire time students are testing. Students will be asked to use the restroom and get drinks before exams begin. Students cannot leave the exam room without permission or exams may be terminated and the professor notified.

 

If the student receives reading or writing assistance during their exams as a reasonable accommodation, it is the student’s responsibility to notify SDS of this when signing up for the accommodated exam. Failure to give SDS advanced notice may result in not receiving this accommodation.

 

If students require clarification of test questions, SDS staff will assist them in contacting faculty.

 

At the beginning of an exam, SDS staff will inform students of the start time, scheduled end time and the total amount of time the student has to complete the exam. SDS has a limited number of personal timers for student use. At the end of the exam, SDS staff will collect all materials from the student. The student must stop working on his/her exam and return all materials at the end of the accommodated time and/or if directed to by an SDS proctor. If a student refuses to turn in exam materials, SDS staff will give a warning and notice will be given to the instructor. The instructor will grade the exam as appropriate.

Unless otherwise stated, no books, notes, electronic devices (e.g. cell phones, iPods, cd players, PDA’s, etc.) may be used. If a student is seen using unauthorized materials or electronic devices, the exam will be terminated and the student’s instructor notified. Students are expected to adhere to the Academic Honesty policy as stated in the Fogcutter. Students who violate the Academic Honesty policy during an exam may be in jeopardy of losing their exam accommodation privileges.

 


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Service Animal Policy

 

USF is committed to compliance with state and federal laws regarding individuals with disabilities. Student Disability Services (SDS) is committed to supporting students who require a service animal. The following is a guide for students who request the presence of a service animal on campus.

What is a service animal? A service animal is a dog (or in some cases a miniature horse) that is individually trained to do work or perform tasks for the benefit of an individual with a disability, including a physical, sensory, psychiatric, intellectual, or other mental disability.

The work or task that the service animal performs must be directly related to the individual's disability. Examples include assisting individuals with low vision and alerting individuals who are hearing impaired. Service animals may also be needed to pull a wheelchair, retrieve items such as medicine or a telephone, recognize and assist during seizures, and prevent or interrupt compulsive or destructive behavior.

Animals whose presence provide emotional support, companionship or comfort but are not individually trained to do work or tasks in response to an individual's disability are not considered service animals. See USF's policy on Assistance Animals, if you feel you have a disability and believe you require an assistance animal for emotional support or comfort.

Service animals are exempted from the University’s policy of no animals on campus and are allowed in all places of public accommodation. This includes campus buildings, residence halls, and anywhere on campus they are needed to assist an individual with a disability to participate in educational programs and other campus activities.

Service animals must be under effective control at all times and cannot harm or threaten others in the campus community; including faculty, staff, students and guests. Consistent with federal and state law, a service animal may be prohibited from university facilities or programs if the animal’s behavior or presence poses a direct threat to the health or safety of others. The animal may also be excluded from areas where its presence fundamentally alters the nature of a program or activity, if the animal is disruptive, if its presence would result in substantial physical damage to the property of others, or if it substantially interferes with the reasonable enjoyment of housing or public accommodation by others. Service animals must be housebroken and cleaned up after. Animals may only relieve themselves in designated areas as defined by Facilities Management.

Students who are approved to have a service animal on campus are strongly encouraged to register with SDS.


Assistance Animal Policy

USF is committed to compliance with state and federal laws regarding individuals with disabilities. The following is a guide for students who request the presence of an assistance animal, as defined by applicable law, in their campus residence. USF abides by both state and federal law regarding its housing policies, including the following:

Under the Fair Housing Act and Section 504 of the Rehabilitation Act of 1973, “individuals with a disability may be entitled to keep an assistance animal as a reasonable accommodation in housing facilities that otherwise impose restrictions or prohibitions on animals. The assistance animal must be necessary to afford the individual an equal opportunity to use and enjoy a dwelling or to participate in the housing service or program. Further, there must be a relationship, or nexus, between the individual's disability and the assistance the animal provides.”

Assistance animals, which are defined under the Fair Housing Act, provide necessary emotional support to individuals with disabilities, and alleviate one or more identified symptoms or effects of a person’s disability, who have established the need for such an animal. Assistance animals are not required to have special training for work or tasks. The regulations permitting assistance animals pertain only to on-campus residential living facilities. Assistance animals are not permitted in non-residential facilities including but not limited to academic buildings, offices, and classrooms.

Service animals, which are generally limited to dogs, are defined under the American with Disabilities Act and have special training to provide services or tasks for individuals with disabilities. Unlike assistance animals, they are allowed to accompany the individual with a disability in public places. If you require a service animal, please refer to the separate guidelines “Service Animals for Students with Disabilities.”

There are three requirements that need to be met in evaluating a request for an assistance animal. First, you need to establish that you have a disability that limits you in one or more major life activities as defined under state and federal law. Individuals who do not have a disability are not eligible for an assistance animal. Second, the animal must be necessary to afford you with an equal opportunity to use and enjoy your campus residence. Third, you need to provide information that demonstrates why an assistance animal is a reasonable accommodation for your disability. In other words, there needs to be an identifiable connection between your disability and the assistance the animal provides.

Student Disability Services (SDS) recommends you provide information from a medical professional, a psychiatrist, psychologist, social worker, or other person who is qualified to diagnose and assess your disability. They should be familiar with you and able to identify the major life activity or activities in which you experience a limitation or limitations. These health care professionals should also describe the connection between your disability and your need for an assistance animal, and describe how the assistance animal is of benefit. However, SDS will also consider information from other sources.

If your disability is not considered permanent, you may need to reapply each academic year for continued permission to have an assistance animal.

What rules and expectations pertain to assistance animals? There are some rules that apply to assistance animals, and failure to follow them can result in the loss of permission to keep an assistance animal in your residence. The rules include:

  • Assistance animals must comply with state and local animal regulations, including license and vaccination requirements depending on the type of animal. This includes animals from other countries as long as they meet any customs/federal regulations concerning animals entering the U.S.
  • Assistance animals should be under effective control at all times and may not pose a danger or threat to the health or safety of other students, staff, faculty or guests.
  • Assistance animals cannot fundamentally alter the nature of the University’s programs, activities or operations.
  • Assistance animals cannot create a nuisance to or distract from other students' use of the residence. Residence halls are places of study, so animals must not make excessive noise or cause disruption.
  • Assistance animals need to be kept in clean, sanitary and safe conditions. This responsibility falls on the student and the university assumes no liability for the animal. All animals must be properly cared for which includes food, medical treatment, clean living space, etc. Abuse and neglect of animals may result in a formal complaint and possibly ultimate removal from your campus residence.
  • Students are responsible for complying with all applicable laws and regulations concerning their assistance animals, including vaccination, licensure, leash control laws, cleanup rules, and animal health.
  • Assistance animals do not require a deposit, but you are responsible for costs associated with any damage caused by your assistance animal. Damage includes pests (fleas, ticks) and additional wear and tear on carpets, furniture and university property.
  • Assistance animals are not permitted general access to campus areas other than your residence. Assistance animals may use a designated area to relieve themselves provided they are under effective owner control at all times.
  • Assistance animals may not be left in the care of another residential student overnight and/or during university breaks. Alternative arrangements must be arranged.
  • Owners are responsible for properly containing and disposing of all animal waste. Indoor animal waste, such as cat litter, must be placed in a sturdy plastic bag and tied securely before disposing of in an outside trash receptacle. Outdoor animal waste, such as dog feces, must be immediately retrieved by the owner, placed in a sturdy plastic bag and securely tied before disposing of in an outside trash receptacle.
  • Owners must ensure that preventative measures should be taken at all times for flea and odor control. Consideration of others must be taken into account when providing maintenance and hygiene to assistance animals. As per housing policy, Student Housing and Residential Education (SHaRE) staff inspect residential rooms during winter break and upon student move-out. If fleas or ticks are detected, the unit will be treated using an approved method and the resident will be billed for the expense.
  • Assistance animals are not allowed to go on university sponsored international trips. Many countries do not have similar disability laws to the U.S., and the laws regarding assistance animals pertain only to U.S. housing accommodations and may not necessarily extend to other countries.
  • Students who are approved to have an assistance animal on campus must sign an agreement with SDS, which will be on file with the SDS Office and Student Housing and Residential Education (SHaRE). The agreement will incorporate the rules and expectations with caring for an assistance animal on campus. It will also provide an emergency contact and will name a person responsible for the animal should the student be unable to take care of the animal.

If a student fails to comply with the policies, then Student Housing and Residential Education (SHaRE) will investigate any complaints and will work with SDS to resolve any issues or concerns. If a determination is made that the animal should be removed, a joint letter will be sent to the student from the SHaRE and the SDS Office. If the student refuses to remove the animal from his or her campus residence after such a determination has been made, the issue will be referred to the Office of Student Rights & Responsibilities (OSCRR) for proceedings under the Student Conduct Code.

 
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Additional Programs and Opportunities

SDS has various programs and opportunities designed to enrich and supplement the student’s overall University experience. Assistance with employment and community outreach opportunities as well as recreational and group support activities are available. For more information students are urged to contact their disability specialist.
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Dispute Resolution Procedures

 

SDS strives to provide equal access and reasonable, appropriate assistance and services to qualified students with disabilities. If a student is dissatisfied with SDS policies or procedures, or with decisions made regarding disability status or accommodations, the student is encouraged to resolve the matter by speaking with his or her disability specialist. Equitable resolution of the matter between the parties should be sought through this discussion. If after speaking with a specialist the student is still dissatisfied, he or she should initiate the informal dispute resolution procedure (if the student’s specialist is the Director of SDS, the student should bypass the informal and initiate the formal dispute resolution procedure). If the student is dissatisfied with the outcome of the informal procedure, he or she should initiate the formal dispute resolution procedure. The informal and formal dispute resolution procedures are outlined below.

Informal Procedure
To file a complaint related to academic accommodations contact the Assistant Dean and Director of SDS and outline the complaint in dispute as listed below. All informal complaints will be reviewed within ten (10) working days. All informal complaints should be submitted in writing, and should include the following information:

  1. Name and address of complainant
  2. Date(s) of alleged incident
  3. Parties involved 
  4. Witnesses (if applicable) 
  5. Specific description of allegation(s) of discrimination and impact of alleged incident on the learning process 
  6. Signature of complainant

 

For complaints related to non-academic program accommodations contact the Program Director or Department Chair of the program involved. If after speaking with the Director or Department Chair the complainant is still dissatisfied, he or she should initiate the Formal Procedure.

 

For complaints related to Employment contact:

         Martha Peugh-Wade
         Assistant Vice President of Human Resources
         LM 339
         (415) 422-6707

Formal Procedure (to be followed if the informal procedure does not result in satisfactory results).  

To initiate formal grievance proceedings contact:

            Peter Novak
            Vice Provost for Student Life
            UC 511
            (415) 422-6251

The Office of the Vice Provost coordinates the ADA-related review committee. This committee consists of a representative from the Vice Provost’s office, a designated faculty member, a designated student, and the Dean of the College or School in which the student is enrolled. All formal complaints will be reviewed by the committee within 30 days.

Any student has the right to file a complaint with the Office of Civil Rights of the U.S. Department of Education. The office will investigate and issue a Letter of Findings either supporting the student or the institution. To file a complaint with the Office of Civil Rights, please contact:

         U.S. Department of Education 
         O
ffice for Civil Rights
         5
0 Beale Suite 7200
         S
an Francisco, CA 94105

Retaliation against any persons filing a complaint is prohibited under state and federal law.

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Emergency Evacuation Procedures


The University of San Francisco asks that persons with disabilities learn and remember features of each building they are in, including stairways, exits, phone locations, and elevator procedures. It is very important that persons with disabilities participate in all emergency drills, to practice procedures. We recommend that individuals with
disabilities assume responsibility in identifying several people in their classes and residence halls or office buildings who are willing to assist them in case of emergency, and discuss their needs with these individuals ahead of time. We highly encourage all students with disabilities to carry a cell phone at all times. In the event of an emergency on campus, the first step is to contact Public Safety Emergency at (415) 422-2911.

Students living in University Operated Housing

The Office of Residence Life (ORL) recommends students with disabilities to participate fully in all emergency drills. ORL also recommends that students disclose their needs to their floor Resident Advisor and a few select and willing floor mates and/or their Residence Hall Director, so that these individuals are aware of evacuation needs and can inform officials what assistance may be needed in the event of an emergency. In the event of a drill, all residents are informed ahead of time of the occurrence. Students with disabilities who would like individualized evacuation assistance in advance of the drill may contact the Office of Residence Life, Student Disability Services or Public Safety.

Basic Fire Techniques in the event of a Fire Alarm

  • Everyone should sleep with the bedroom door closed at night. A closed door will help slow the spread of deadly fire, smoke, and heat. A person following an escape route should be sure to close the door behind him/her to slow the spread of fire.
  • When the person hears the alarm, s/he should roll out of bed to the floor whenever possible, get down on hands and knees and crawl to the door and touch it. No one should stop for clothes, papers, jewelry, or other personal items.
  • If after a few seconds, the person feels no heat from the door, s/he should open it just a crack to check for smoke. If no smoke is detected the person should close the door and go to the phone to dial Public Safety Dispatch at x2911.
  • Once on the phone with Public Safety Dispatch, inform the dispatcher that the fire alarm is going off in the building you are in. Tell them who you are and where you are located, and that you are a person with a disability with limited mobility.
  • Ask them if they have any information on the alarm at that time, and that with no sign of immediate danger that you are remaining in your room with the door closed. If the dispatcher knows that it is a true fire they will instruct you to the nearest fire exit stairwell to wait on the landing for an emergency personnel to assist in evacuating you.
  • If they have no information at that time (other than officials are on their way), hang up and wait in the room. If the phone does not work and you do not have a cell phone or another way of calling for assistance, go to the window, if possible, and gain the attention of someone below (e.g., wave arms, a colorful piece of fabric, etc).
  • If during the time in the room you begin to detect smoke or feel the door and it is now hot, call Public Safety again and get to the window. Tell them what has changed and you are near the window. If unable to contact Public Safety, again attempt to gain the attention of someone below. If possible, grab some towels or clothing and get them wet with water and shove them around the door to seal the cracks.
  • Elevators should not be used when the fire alarm is going off, unless directed by emergency personnel.


Power Outages or Downed Elevators

  • In the event of a power outage or downed elevator in University operated housing, please contact Facilities Management at (415) 422-6464 during business hours, M-F 8am- 4:30pm, and Public Safety (415) 422-4222 during all other hours of the week.
  • Inform officials of the problem, and make sure they know that you are a person with a disability. Give them your name, telephone number and location in the building. Ask officials to inform you when the issue is resolved, as appropriate.
  • Stay where you are. If the problem cannot be resolved immediately and you need to get out of the building for an emergency reason, contact Public Safety and tell them that you are in need of assistance.
  • If the power outage or downed elevators are anticipated to last overnight, the Office of Residence Life will make the commitment to reasonably accommodate you and relocate you to another space in University Operated Housing.

Students in Academic and Office Buildings
The University recommends students with disabilities disclose to the professor and/or colleagues what assistance they would need during an emergency. It may also be helpful to inform select classmates as well.

Basic Fire Techniques in the event of a Fire Alarm

  • As appropriate, follow the basic fire techniques listed above for University operated housing.
  • When the building fire alarm sounds and you are unable to evacuate safely, ask someone to inform the emergency personnel who and where you are. As appropriate, move toward a landing or exit. If possible, call Public Safety at (415) 422-2911 to inform them you are a person with a disability with limited mobility needing assistance. Give your name, number, and location.


Power Outages or Downed Elevators/Lifts

  • Please call Facilities Management at (415) 422-6464 during business hours, M-F, 8am- 4:30pm and Public Safety at (415) 422-4222 during all other hours. Inform these offices of the particular power outage/malfunction. Give your name, number and location.
  • Stay in place. Inform these offices whether or not you are trapped, and/or if you are safely able to leave the building independently with the elevators/power down. Ask for an idea of how long the outage will be, and ask the appropriate office to call you and the individual back when there is additional information. If the power will be out for some time and you need to leave the building, contact Public Safety to have trained officials assist you.

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Appendices

Appendices are available in this section as a .pdf file. If you would like these appendices in an alternative format, please contact us.

Appendix A: Authorization to Receive or Release Information Form
Appendix B: Physical, Psychological, Temporary, Chronic Impairment Documentation Guidelines 
A
ppendix C: Disability Verification Form (Physical, Temporary, Chronic Impairment) 
Appendix D: Disability Verification Form (Psychological) 
A
ppendix E: Learning Disability Documentation Guidelines 
Appendix F: Attention-Deficit/Hyperactivity Disorder (AD/HD) Documentation Guidelines 
Appendix G: Verified Individualized Services and Accommodation (VISA) Form 
Appendix H: Accommodation Agreement Form 
Appendix I: Equipment Agreement Form 
Appendix J: Note Taker Agreement Form 
Appendix K: Note Taker Request Form 
Appendix L: Recording Lectures Agreement Form 
Appendix M: Alternate Media Agreement Form 
Appendix N: Electronic Text Request Form

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