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ucm62204
USFConnect Message 06/22/2004 10:53am
To The University Community:
Purchasing Services strives to provide turnkey procurement solutions to the USF community by adapting Best Practices, optimizing internal resources, and adding value to every transaction in order to enable the
University to meet its goals and objectives.
As part of our long-standing commitment to enhance service quality to the University Community, we are implementing new initiatives to improve the self-service copier program. The following is a brief program description and implementation milestones.
Regards,
Janet Teymourtash
Director, Purchasing Services
Self-Service Copier Program
Background:
For over 25 years (starting with a fleet of 13 copiers growing to 114), Purchasing was able to maintain a 5 cents per impression cost. The cost per impression includes the following benefits:
- Paper (letter/legal)
- Consumables (Toner/Developer)
- Parts (Drum/Rollers/Clutch/Platen/Fusers/etc)
- Maintenance (performed by Certified Service Technician)
- Key Operators (public machines checked twice daily/departmental machines one daily)
- Enhanced features in some locations (fax, printer, duplex, stapling, sorter, automatic document feeder, large capacity trays)
- Direct monthly billings to cost centers
On May 12, 2004, The Leadership Committee approved the following changes to the self-service copier program:
Effective July 1, 2004:
Coin Box Copies will be $0.15/copy. Student One Card and Regional Office ITC Copies will be $0.06/impression.
Effective June 1, 2005:
Departmental copies will be $0.06/copy. With the reduction of copiers and a nominal price increase of $0.01, we believe we can maintain a $0.06/copy for the remaining 48 months of the facility management contract.
Even with this increase, USF continues to have the lowest cost per copy to faculty, staff and students.
The New Generation:
The new generation of “copiers” is now known as Multi-functional devices (MFD) that are digital, fully networked with hard drives“on-board.” With the technology advancements made, a higher skill set
of service technicians is demanded. The MFD requires hardware/software installations and upgrades – the service technician must have the skills equivalent to a programmer in addition to servicing the copier.
We hope that by January 2005, that the entire fleet of copiers will be Multi-functional devices (MFD).
The following shows a comparison of features/benefits between the current and future copiers:
Current Offering |
Future Offering |
Copy Speed 28 copies per minute Copy |
Speed to 35 copies per minute |
Machine noise higher decibel rate |
Less noise |
Copy resolution is 400dpi |
Resolution at 600dpi |
No network connectivity |
Connectivity to network |
No equipment/service diagnostic notification |
Proactive equipment/service diagnostic |
No statistical/reporting tools for analysis |
Provide statistical/reporting tools |
Manual audit trail |
Online audit trail |
Machine subject to more downtime |
98% uptime guarantee |
Branded transparency use only |
All brands of transparency are usable |
No automatic paper size detection |
“Smart” technology mean less paper
waste |
The contract for the new copier program is effective July 1, 2004 through June 30, 2009.
During the next few weeks, Purchasing Services will be contacting USF departments to discuss copier requirements and related considerations. For additional information please contact USF Purchasing at (415) 422-6636.
Click here to return to the main Departmental Copy Cards or select from the below options:
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