A Purchase Requisition is
request from a department to procure goods and services, stating their quantity
and description in order to generate a Purchase Order. The Purchase Requisition
authorizes Purchasing Services to reserve departmental funds for goods and
services. Please ensure that your department has sufficient funds available to
cover the purchase prior to submitting a Purchase Requisition.
There are two ways to
submit a Purchase Requisition:
1) Paper
2) Electronic (e-REQ)
Paper Requisition
This is one of the two
ways to submit a purchase requisition. More Purchase Requisition forms can be
requested by contacting our office at ext. 5898 or at purchasing@usfca.edu.
The Requisition should be
submitted with all original signature(s). To comply with the internal and
external audit policy, stamped signatures and faxed Requisitions are not
accepted. If your department plans to create internal Requisition numbers, you
must seek approval from Purchasing Services’ Director prior to system
implementation.
Departments may research
and obtain price proposals for requested products independently. However, if a
price proposal is obtained, please be sure to include the proposal with the
Paper Requisition.
If you do not have all the
specifics of an item, such as a catalog number, manufacturer, price of item,
etc., please provide a complete description of the requested item and
Purchasing Services will research the item for you.
For helpful instructions
on how to fill out a paper requisition, please view the following form.
All purchases must follow
USF’s Purchasing Policy .
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