Purchasing Policy
PO Terms & Conditions
Modify/Cancel a PO
A Purchase Order (PO) is an authorized contract to spend
University monies. To initiate a
Purchase Order, a requesting department must submit a Purchase Requisition to the Purchasing Services Office. Once the requisition is received, the
sourcing process begins. We utilize preferred vendors & manufacturers to provide you
with contract and discounted pricing. Our role is to manage the lifecycle of your
order: specification, placement, delivery coordination, and invoice
approval.
The benefit is for your
department – to maximize your budgets, streamline processes, and have a
one-stop reference utilizing SSB at your fingertips.
A Purchase Order is required for:
- Procurement
of the following items regardless of amount:
- Computers
and peripherals including printers
- Office
equipment
- Copiers
and fax machines
- Computer
software
- Scientific
equipment, chemicals, and lab supplies
- Stationery
& business cards
- Promotional
Items
- Advertising
(print, radio, television)
- Printing
- Furniture
- Appliances
(refrigerators, fans, heaters, microwaves, etc)
2. All
other purchases greater than $1,000
Effective 11/19/2008, departments may not use competitor
vendors for items that are currently covered under contract nor items that do
not follow University standards (such as computers or furniture). –Division of Business & Finance
Please note that a University-issued Purchasing Card (P-Card) is used for the payment of goods and services for out-of-pocket expense reports. Please see B&F's brochure on Procurement vs Payment.
