With every Banner fiscal year close, we are learning better ways to
streamline processes to provide you with the information you need to
effectively monitor your budgets. Please ensure you attend the FY12 Unit
Manager’s meeting scheduled on Thursday, April 5, 2:30-4 pm in UC 503.
Below is a summary and Purchasing & Ancillary Services noteworthy dates to remember.
FY CLOSE and Purchase Orders:
Please ensure you review all FY12 Purchase Order (PO) open encumbrances issued
PRIOR to Wednesday, May 2, 2012.
Please email purchasing@usfca.edu by Wednesday, May 9, 2012 with FY12 POs are to be CLOSED and should remain OPEN.
Purchasing & Ancillary Services: Noteworthy Dates To Remember:
Please keep in mind services/goods must be rendered/received no later than
Thursday, May 31, 2012 to expense to FY12 regardless of submission date.
Accounts Payable must receive related invoice(s) or provide details of item(s)
to be booked as an accrual.
Friday, 3/16/12:
Last day to submit e-REQs or paper requisitions for furniture purchases on FY12
funds.
Thursday, 5/10/12:
Last day to submit e-REQs or paper requisitions for goods and services on FY12
funds.
Thursday, 5/24/12:
Last day to submit on-line Central Stores orders (office supplies- Office Depot/AAA
Business Supplies) on FY12 funds.
Thursday, 5/24/12:
Last day to submit Copy Mill FY12 orders in campus drop boxes. Please
contact Copy Mill Printing and Graphics at copymill@usfca.edu
or (415) 929-7188 for special requests.
Friday, 5/25/12:
All open POs will be closed or cancelled by Purchasing & Ancillary Services (excluding
restricted funds) unless notified by the department.
Thursday, 5/31/12:
All Copy Cards will be reduced to zero.
Please utilize your remaining balances before this date.
Thursday, 5/31/12:
Last day for Central Receiving to post FY12 receiving records to Banner.
Purchasing & Ancillary Services
www.purchasing@usfca.edu
ext. 5898
