Check requests are used only for membership, dues, subscription renewals, postage (includes FedEx), honoraria for non-employees and prepayment or partial payments with a requisition.

• For the initial subscription, a requisition must be submitted to Purchasing Services. For renewals, a check request will suffice and can be submitted directly to Accounts Payable (AP)
• Provide the requisition number if the check request is being used for a pre- or partial payment.
  For honoraria, (generally given to guest lecturers) provide a brief explanation (i.e., the date, title and course number or the name of the event).
• A W-9 Form is needed for checks made out to individuals. An individual's W-9 form will be kept by Business and Finance for one year. W-9 forms may be obtained from the Business and Finance Office in Campion Hall, C-3 or by downloading the form on the Purchasing Resources column located on the navigation bar to the left.
• If there is an enclosure to be mailed, paperclip the original to the check request and indicate theattached on the check request form.
• Staple a copy of the enclosure to the check request form.
• Staple all original supporting documents (that are not enclosures) to the check request form.
• If the check is not to be mailed directly to the payee, leave the mailing address blank. Otherwise, fill in the address field with the appropriate address of where the check should be sent. Check the box for the appropriate delivery method.
• Please click here to obtain the instructions on how to fill out this form. If you have specific questions or need assistance filling out a check request, please contact Accounts Payable (x6371).
• A blank check request form may be downloaded by clicking this link download check request form. You can also copy the form for use.