Direct Deposit Form: Complete this form to receive your paychecks immediately and have your paychecks directly deposited to your bank account. You will need to attach a voided check and/or a savings deposit slip for processing
Electronic TimeSheet: Beginning March 21st, to view and submit time sheets online, please log on to USFConnect and click on the Employee tab. Click here to view the online timesheet submission guide.
Employment Instructions for On Campus Jobs : Refer to the most appropriate employment instruction below to ensure that you are added to the University Payroll and receive timely payments:
US Citizens/Permanent Residents:
Employment Instructions for FWS Recipients
Employment Instructions for CJOB Recipients
Employment Instructions for Regular Students
International Students:
Employment Instructions for International Students
Employment Instructions for Off Campus Jobs : If you are a Federal Work Study (FWS) recipient and are interested in working off campus, please contact the Student Employment Office for more information.
FAQ : Frequently asked questions for students.
FWS Planning : Download this tool to help you manage your work hours if your salary is subsidized by the federal work study grant. This will help you plan your schedule so that you do not earn more than your FWS award.
FWS Questionnaire: This questionnaire is sent to all FWS recipient in October. In order for the University to commit the appropriate federal funds required to run this program, it needs to know who among the recipient pool will actually utilize their Federal Work Study award. Any amounts not utilized will go back to the grant pool. The FWS awards of students who do not respond to the questionnaire will be canceled and will be returned to the grant pool.
I-9 Form : This is a required form for any and all students who will be receiving payments through the University payroll system. To receive a work clearance, please visit One Stop Student Services located in Lone Mountain Hall, Room 251 to complete an I-9 form. See list of acceptable documents.
On Campus Job Board: This link includes all on campus jobs available to any USF student enrolled full-time in a degree seeking program who meets the job qualification. Hiring supervisors will determine the best candidate for the job.
Off Campus Job Board: This link includes all work-study positions held at one of our qualified off campus employers. Most of these jobs are available while classes are in session and only available to work-study recipients. Hiring supervisors will determine best candidate for the job.
San Francisco Heath Care Security Ordinance: This ordinance requires businesses and not for profit institutions like USF to expend $1.76 per hour for every employee who works on average 10+ hours per week for health care coverage. Student employees are covered by this ordinance. However, you may already have healthcare coverage and do not need to participate in this plan. If you already have health coverage either as an employee of another company or as a dependent of another person (i.e. your parent), please complete the waiver. By signing the waiver, the University will not have to make this expenditure to the City. For completing the waiver you will receive $40 in DonDollars. Please complete the waiver and return to Diane Sweeney within 5 days of your date of hire to the Office of Human Resources, LM 339 or by fax to 415-386-1074. Your DonDollars account will be credited with $40 within 30 days of receipt. Please note that if you have only the USF Student Health Insurance Plan, it does not meet the requirements of the Ordinance and you cannot complete the waiver.
Work Clearance: Students who were offered and have accepted a work aid as part of their financial aid package will be sent an electronic work clearance form at their USFConnect email address. Federal Work Study (FWS) recipients who are candidates for an off campus job must call Student Employment at x6770 for a FWS Work Authorization form. All other students who did not receive a work aid can obtain this form in person at Student Employment, LM 251. Upon receipt of a work clearance, students are to forward or present to a hiring supervisor confirming his/her student employment eligibility. Students must have completed an I9 Form and be enrolled full time before a Student Employment staff member can confirm his/her student employment eligibility. The following are sample work clearances:
US Citizens/Permanent Residents:
Federal Work Study (FWS) Recipient
Campus Job Opportunity (CJOB) Recipient
Regular Student Employees (not a work aid recipient)
International Students:
New F1 Students
New J1 Students
Continuing F1 Student Employees
Continuing J1 Student Employees
Workers' Compensation Benefits (Medical Provider Network): California Law requires your employer to provide and pay for medical treatment if you are injured at work. Your employer will provide this medical care by using a Workers’ Compensation Medical Provider Network (MPN). This notification describes the program and your rights in choosing medical care for work related injuries and illnesses. Understand how MPN works and where your MPN is located and return the acknowledgement (page 8) to One Stop at Lone Mountain 251.
Workers' Compensation Benefits (CA): You may be entitled to workers' compensation benefits if you are injured or become ill because of your job, or are a victim of a workplace crime. Understand your workers' compensation benefits and return the Notice of Predesignation of Personal Physician/Chiropractor/Acupuncturist (page 4 and 5) to One Stop (Lone Mountain 251).
