The University of San Francisco: Next Steps
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Next Steps: Undergraduate

Welcome to USF! The steps below will provide you with the information you need to successfully enroll at USF.

Reserve Your Spot

To reserve your spot at USF, you must submit the Intent to Enroll form and make a non-refundable admission deposit of $250.

  • Fill out the Intent to Enroll form:
    Download the Intent to Enroll form.
  • Pay the admission deposit online by credit card:
    To make your admission deposit, start by logging into USF Connect by following the instructions in your admission letter. Once in USF Connect, click on the Student tab and click the link for View & Pay . From the View & Pay homepage, click on the link for Make Payment. Click the link to add your deposit. Enter the deposit amount of $250 and select the semester you’ll be starting at USF. Add the deposit to your Charges to Pay then click Checkout.
  • Pay the admission deposit by personal check:
    To pay by check, enclose a check for $250, payable to USF, and mail it with your Intent to Enroll form.

Deadline: December 15. If you are admitted after December 15, you must complete this step within two weeks of receipt of your acceptance letter.

Questions?
Office of Undergraduate Admission, Lone Mountain, Room 203
2130 Fulton St, San Francisco, CA 94117
Tel: (415) 422-6612, Fax: (415) 422-2217
Email: appservices@usfca.edu, Web:www.usfca.edu/welcome

USF Connect

The USF Connect web portal is USF's online community resource, and provides access to the USF network, your USF email account, and many other services. You must log into USF Connect in order to complete several of the following Next Steps, including those to Reserve Your Spot, Register for Classes, Apply for Housing, and more.

You may log into USF Connect with the username located at the bottom of your admission letter and the associated password you created. If you haven't created a password, you will find instructions and a link to create one in your decision letter.

Webtrack Advising

Webtrack Advising will provide you with valuable information on USF's academic policies and procedures, your graduation requirements, and your major requirements. It will also guide you through the online class registration process and, with help from your professors, tell you which classes to register for. Faculty will review your course selections and meet with you during Orientation week.

  • Watch the Advising Tutorial:
    Go to www.usfca.edu/webtrack and select your major from the dropdown menus to watch the advising video tutorials. If you have trouble streaming the video, you can also download a PDF of the tutorial.
  • Take the Quiz:
    After watching the Webtrack advising tutorial, you must pass the quiz in order to be cleared for class registration. Go to www.usfca.edu/webtrack and click on the Quiz link from the menu on the left.

Deadline: Webtrack opens on Monday, January 5. You should complete the tutorial and quiz before class registration opens on Monday, January 12.

Questions?
For questions about the Webtrack process:
Tel: (415) 422-4WEB (4932)
For log-in or technical difficulties:
Tel: (415) 422-6668, Email: helpdesk@usfca.edu

Register for Classes

After watching the advising tutorial and complete the quiz (Step 2), new students can begin registering for classes on Monday, January 12.

  • Decide which classes to take:
    Browse the Schedule of Classes at www.usfca.edu/schedules to search for the classes you want to take. You should know which classes your professors have advised you to register for from watching the advising tutorials in Step 2.

    If you are a transfer student, your degree evaluation will also help you decide which core and major requirements to take. To view your degree evaluation, log into USF Connect, click on the Student tab and click on the Click Here button in the Student Self Service area. Once you are in Student Self Service, click on the Student tab, click on Student Records, and then click on Degree Evaluation.
  • Start registering:
    Webtrack registration begins on Monday, January 12. Log into USF Connect to begin. For detailed instructions on how to register, refer back to the Webtrack tutorial at www.usfca.edu/webtrack.
  • Stay on track:
    Remember to register for at least 16 credit hours to stay on track for graduation.

Deadline: Registration begins on Monday, January 12. Spring 2015 classes begin on January 26. The last day to add a class for Spring 2015 is January 30.

Questions?
One Stop Office, Lone Mountain, Room 251
2130 Fulton St, San Francisco, CA 94117
Tel: (415) 422-2020, Fax: (415) 422-6084
Email:onestop@usfca.edu, Web:www.usfca.edu/onestop

Confirm Your Financial Aid

After receipt of your FAFSA application and confirmation of your admission, the Financial Aid Office will determine your aid eligibility and send you an email financial aid notice to your USFConnect email account. Upon receiving your email notice, you must log in to USFConnect to accept or decline the aid offered to you.

  • Go to the Financial Aid section of USF Connect:
    Log into USF Connect, click on the Student tab, and then click on the Click Here button in the Student Self Service section. Once in Student Self Service, click on the Student tab, and then click on the Financial Aid menu.
  • Accept or decline your aid:
    Click on the Award link, then follow the link to accept or decline your award offers. Your aid cannot be credited towards your charges and you will not receive your aid unless you go online to accept it.
  • Check the status of your aid:
    Go to the Financial Aid Status link. If you have any outstanding requirements, you must complete them before your aid can be confirmed and credited towards your payment obligations.

Deadline: You must accept your aid within 30 days of receipt of your email award notice but we recommend that you accept as soon as possible to assure that the aid will be credited to your tuition and other charges when billing occurs and payment is due.

Questions?
One Stop Office, Lone Mountain, Room 251
2130 Fulton St, San Francisco, CA 94117
Tel: (415) 422-2020, Fax: (415) 422-6084
Email: onestop@usfca.edu, Web: www.usfca.edu/onestop

Arrange Housing

  • Apply for housing in USFrooms:
    Go to www.usfca.edu/housing. From the menu options on the left side of the page click on Apply for Housing. Then click on Apply Now! USFrooms in the center of the page.
  • Submit Housing Deposit:
    As part of your application in USFrooms, you will need to submit a $300 non-refundable housing pre-payment.

Deadline: December 15. If you are admitted after December 15, you must complete this step within two weeks of receipt of your acceptance letter.

Questions?
Student Housing and Residential Education, UC Fifth Floor
2130 Fulton St, San Francisco, CA 94117
Tel: (415) 422-6824, Fax: (415) 422-2480
Email: share@usfca.edu, Web: www.usfca.edu/housing

New Student Orientation

Mark your calendars now and get ready for New Student Orientation!

  • Plan ahead for Orientation:
    The New Student Orientation program is required of all new students. It is an opportunity for you to develop friendships and connections that are not only vital to your success at USF but may help shape the rest of your life. So, plan to attend all new student orientation events.
  • Attend New Student Orientation on Friday, January 23, 2015.
    The New Student orientation schedule includes events to prepare you to succeed, events that connect you to resources that will help you thrive, and events that will help you make connections with other new students, faculty and staff.

 

For more information about New Student Orientation visit www.usfca.edu/orientation.

Questions?
Division of Student Life, University Center 420
2130 Fulton St, San Francisco, CA 94117
Tel: (415) 422-5550, Fax: (415) 422-2898
Email:
orientation@usfca.edu, Web: www.usfca.edu/orientation

 

Proof of Immunization

Incoming Students (Non-Nurses):

  • Get immunized:
    Students born on or after January 1, 1957, must submit evidence of two doses of MMR (Measles, Mumps, Rubella) immunization. If proof of immunization for MMR is not available, a blood titer showing immunity for each disease will be accepted.
  • Submit proof:
    Evidence of immunization must be submitted in writing from a licensed medical professional. Records such as an immunization card or high school transcript showing immunization will also be accepted. To download the Immunization Form, go to www.usfca.edu/hps and click on the Immunization Form link under the Quick Links section.
    Students can submit their records through the online HPS Immunization form, by fax 888-471-2290, or in person at University Center 5th floor.
  • Save a copy:
    All students are strongly encouraged to keep a copy of their immunization records for future reference.

Deadline: February 1.Failure to complete the immunization requirement by February 1 will result in a $100 late fee and possible registration hold.

Questions?
Health Promotion Services, UC Fifth Floor
2130 Fulton St, San Francisco, CA 94117
Tel: (415) 422-5797, Fax: (888) 471-2290
Email: hps@usfca.edu, Web: www.usfca.edu/hps

Nursing Students:

To protect the health of all USF community members and the patients that you serve, USF and our Clinical Partners require students to fulfill certain health requirements. Nursing students are expected to submit their immunization records to the School of Nursing and Health Professions, not Health Promotion Services.

  • Submit proof:
    Please go to the following website for full details: www.usfca.edu/nursing/healthrequirements/.

  • Save a copy:
    All students are strongly encouraged to keep a copy of their immunization records for future reference.

 

Deadline: February 1. Failure to complete the immunization requirement by February 1 will result in a $100 late fee and possible registration hold.

Questions?
School of Nursing and Health Professions, Cowell Hall
2130 Fulton St, San Francisco, CA 94117
Tel: (415) 442-2693
Email: jwmoore@usfca.edu
Web: www.usfca.edu/nursing

Health Insurance

Health insurance is an investment in your well-being and peace of mind.

  • USF Plan:
    All undergraduate students registered for 9 credit hours or more will be automatically enrolled in and charged for the USF-sponsored Student Health Insurance Plan.
  • Waive USF Plan:
    Students who have a health insurance plan with coverage comparable to the USF-sponsored plan may choose to waive this requirement each academic year. Spring 2015 waiver period begins in early December and ends February 1, 2015.

Deadline: February 1. If you do not waive the insurance requirement, you will be automatically enrolled in and charged for the USF-sponsored plan.

Questions?
Health Promotion Services, UC Fifth Floor
2130 Fulton St, San Francisco, CA 94117
Tel: (415) 422-5797, Fax: (888) 471-2290
Email: hps@usfca.edu, Web: www.usfca.edu/hps

Alcohol and Sexual Violence Online Course

Think About It is a required, science-based online alcohol and drugs misuse and sexual violence prevention education course that prepares incoming college students for the unique challenges and responsibilities of college life. USF requires all new first-year and transfer undergraduate students to take Think About It for college before coming to campus. The deadline to take the course is January 22, 2015, at 5 p.m. Students who fail to take the course will be fined $50.

  • Online Course:
    New first-year and transfer undergraduate students will receive an email with instructions to take the course. The email will be sent to your USF Connect email address. Students who fail to successfully complete the course will be fined $50.
  • Access the course:
    Go to www.usfca.edu/hps for information about Think About It.

Deadline: The online course must be completed by January 22, 5 p.m.

Questions?
Health Promotion Services, UC Fifth Floor
2130 Fulton St, San Francisco, CA 94117
Tel: (415) 422-5797, Fax: (888) 471-2290
Email: hps@usfca.edu, Web: www.usfca.edu/hps

One Card

All USF students are issued a university photo ID card called a USF One Card. As a current USF cardholder, you may use your USF One Card to unlock doors and gain entrance into University buildings and facilities. You may also use your USF One Card to access your Flexi meal plan account, Dons Dollars debit account, Student Rewards Program account, and Student Advantage account. (Please visit the One Card website at www.usfca.edu/onecard for more information on these other access and entitlement privileges.)

  • Smile for the camera
    Have someone take your picture (or find a favorite one in your collection). Your entire head and shoulders must be visible and you should be facing directly towards the camera. Make sure it’s saved as a JPG or JPEG file.
  • Upload Your Photo
    Log onto the Online ID Express website with your USF Connect username and password. Under “Submit ID Photo,” click “Choose File” and find your photograph. Then upload and submit it.
  • Beat the Deadline
    We ask that you complete the Online ID Express process at least one week prior to your orientation to allow sufficient time for the One Card Office staff to create your account and import your photo into our system.
  • See If You Win
    If you complete Online ID Express by the deadline, you will automatically be entered into a raffle (prize to be determined).

Deadline: One week before orientation.

Questions?
One Card and Campus Security Systems, Lone Mountain, Room 130
2130 Fulton St, San Francisco, CA 94117
Tel: (415) 422-7663, Fax: (415) 422-6664
Email: onecard@usfca.edu, Web: www.usfca.edu/onecard

Billing and Payment Information

In preparing for the start of the semester, you should plan how you will pay your semester bill, including tuition, fees, and room and board. You won't be charged until you register, but you should still prepare in advance and become familiar with the process.

  • Review the Tuition and Fees for the current year:
    Go to www.usfca.edu/tuition and click the link for the current academic year under Tuition and Fees. Review the charges that you should expect for the semester. Included on this page are tuition charges, room and board, and additional fees.
  • Go to View & Pay after you have registered:
    To access View & Pay, you log into USF Connect. Click on the Student tab, and then click on the View & Pay link. In View & Pay, you can Make Payment or view Current Account Activity from the Your Account window. You can view your statements from the Your Bills window. Remember, you will not receive a paper bill, so you must log into View & Pay to view your account.

    If you applied for and were offered aid but do not see an amount under authorized aid, go to (or return to) Student Self Service and click on the financial aid menu to determine if you have outstanding requirements that you must complete. Please review the steps outlined in Confirm Your Financial Aid if you need additional information.
  • Choose your method of payment:
    You may pay your tuition using online e-check, personal checks, international bank wire transfer, or by signing up for the payment plan. Go to www.usfca.edu/payment for more information.
  • Set up an authorized payer:
    Authorized payers are parents, spouses, employers, etc., who can view bills and make payments online. To set up an authorized payer, go to View & Pay, located in the Student tab of USF Connect, and click the add new link located in the Parents and Authorized Payers window. Authorized payers can go to www.usfca.edu/authorizedpayer for more information.
  • Be aware of semester payment deadlines:
    Fall: August 1
    Intersession: January 2
    Spring: January 2
    Summer: May1

Students must make payment in full or enroll in a payment plan by the deadlines listed above. Failure to meet the payment deadline will result in cancellation of your course registration. Please go to www.usfca.edu/paymentplan for more information about the payment plan.

If you register for classes after the payment due date for the semester, you must be prepared to pay the balance due at the time of registration, or you must enroll in the payment plan.

Go to www.usfca.edu/tuition for complete information about the university's tuition and payment policies.

Please view our video tutorials (http://www.usfca.edu/onestop/vtutorials/) for information about accepting financial aid, making a payment online, view a bill or hold, creating an authorized payer, or enrolling in the payment plan.

Deadline: Because registration for new students is on January 12, payment is due upon registration. In future semesters, please note that the payment deadline is slighly earlier for continuing students.

Questions?
One Stop Office, Lone Mountain, Room 251
2130 Fulton St, San Francisco, CA 94117
Tel: (415) 422-2020, Fax: (415) 422-6084
Email: onestop@usfca.edu, Web: www.usfca.edu/onestop

Know Your Rights and Responsibilities

The Family Educational Right and Privacy Act (FERPA) is a federal law that protects the privacy of student education records.

  • Privacy of Records:
    Under federal law, students' records (including grades, GPA, class schedule, tuition and billing records and more) cannot be disclosed to any third party, even parents, without the written authorization of the student (some exceptions apply). To learn more about your FERPA rights, go to www.usfca.edu/onestop/privacy.
  • Student Consent to Release Information:
    Students who wish to allow a third-party (parents, siblings, etc.) to view their education records must submit a form authorizing the access. Access can be granted to academic records, tuition and billing records, and/or financial aid records. Go to www.usfca.edu/studentconsent for instructions on how to submit the form.
  • What if I don't submit the Student Consent to Release Information form?
    If you do not authorize your parents to have access to your records, USF will not disclose any information to them. This means that your parents will not be able to call USF to find out information about your financial aid or balance even if they are helping you pay your tuition.

Deadline: You should understand your rights before you arrive on campus.

Questions?
One Stop Office, Lone Mountain, Room 251
2130 Fulton St, San Francisco, CA 94117
Tel: (415) 422-2020, Fax: (415) 422-6084
Email: onestop@usfca.edu, Web: www.usfca.edu/onestop

Explore Additional Resources

New students are encouraged to explore the following resources. From finding fitness classes to connecting your laptop to the network,the following resources will provide you with valuable information to help you get settled at USF.