The University of San Francisco: Next Steps
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Next Steps: Graduate Arts & Sciences

Welcome to the College of Arts and Sciences at USF. The steps below will provide you with the information you need to successfully enroll at USF.

Step 1: Review Your Admission Letter and Packet

Please carefully read your admission letter and items in your admission packet. There are important instructions in your admission packet, including:

  • The deadline for securing your space in your graduate program.
  • The date of your graduate program's mandatory orientation.

In addition, please read any email that you may receive from the University of San Francisco. You might also check your Spam folder in the possibility that a USF email is diverted into your Spam folder.

Step 2: Reserve Your Space

To reserve a space in your graduate program, you must complete the online Enrollment Form and submit the admission deposit payment online by the deadline, as detailed in your admissions packet. If the admission deposit is not received by the deadline, then your admission to the program may be canceled and the graduate program may offer your space to the next qualified applicant on the waiting list.

The Enrollment Form is accessible through your online application account in the online admission decision. Submit your admission deposit at www.usfca.edu/guestpay using your USF ID, also found in your online admission decision, or your Social Security Number, if you provided one during the application process.

Note: Biology and Chemistry are the only two of the 16 Arts and Sciences programs that do not require an admission deposit, however you must complete the online enrollment form.

Questions?
Contact your graduate program by searching at
www.usfca.edu/admission/graduate/contact

Step 3: Send Your Official Transcripts

Mail your official, sealed Bachelor’s degree transcript and proof of Bachelor’s degree conferral (if not stated on your transcript) to the address listed below before your program begins. If you have not completed your Bachelor’s degree, please mail official in-progress transcript with anticipated date of graduation. If you have already mailed us your official transcript, you can check the status of your transcripts on your online application account. 

University of San Francisco
Office of Graduate Programs
College of Arts and Sciences
2130 Fulton Street, HR 240
San Francisco, CA 94117

You will not be permitted to register for classes until your official transcript has been received and verified. As stated in the online application, USF reserves the right to rescind admission based upon official documents received or not received.

Step 4: Financial Aid for U.S. Students

After receipt of your FAFSA application for U.S. students, the Financial Aid Office will determine your aid eligibility and send you a financial aid notice. Upon receiving your notice, you must log in to accept or decline the aid offered to you.

  • Go to the Financial Aid section of USF Connect:
    Log into USF Connect, click on the Student tab, and then click on the Click Here button in the Student Self Service section. Once in Student Self Service, click on the Student tab, and then click on the Financial Aid menu.
  • Check the status of your aid:
    Click on the Financial Aid Status link. If you have any outstanding requirements, you must complete them before your aid can be confirmed.
  • Accept or decline your aid:
    Click on the Award link, then follow the link to accept or decline your award offers. You will not receive your aid unless you go online to accept it.

Deadline: You must accept your aid within 30 days of receipt of your award letter.

Questions?
One Stop Office, Lone Mountain, Room 251
2130 Fulton St, San Francisco, CA 94117
Tel: (415) 422-2020, Fax: (415) 422-6084
Email: onestop@usfca.edu, Web: www.usfca.edu/onestop

Visit USF's Financial Aid TV: usfca.financialaidtv.com

Step 5: New Student Orientations

Each graduate program provides a mandatory orientation during which students learn important information and procedures for their graduate program, and meet new classmates.

  • Mark your calendar:
    Read your admission letter for details about orientation.
  • International Students:
    In addition to the individual program orientation, international students are required to attend the International Student Orientation offered by the Office of International Student and Scholar Services.
  • Remember:
    Orientations are mandatory and failure to attend an orientation may result in cancellation of admission to your graduate program.

Questions?
Contact your graduate program by searching at
www.usfca.edu/admission/graduate/contact

International students may also contact:
International Student and Scholar Services, UC Fifth Floor
2130 Fulton St, San Francisco, CA 94117
Tel: (415) 422-2654, Fax: (415) 422-2412
Email: isss@usfca.edu, Web: www.usfca.edu/isss

Step 6: Housing Options

For graduate students who move to San Francisco, you will need to make your own housing arrangements. Graduate students have two housing options:

  • Off-Campus Housing:
    The majority of USF graduate students choose to live in apartment off-campus (not operated by the university). Some graduate programs offer assistance in connecting students who want to search for an apartment together. USF's Off-Campus Housing website provides tools for searching for housing, information on SF neighborhoods, worksheets for creating a budget, and more. Go to the Off-Campus Housing site to get started now.
  • On-Campus Housing:
    USF also offers a limited number of gradate student housing units in university-operated apartments in Loyola Village and rooms in Pedro Arrupe Hall. To apply for housing at USF, log into USF Connect, click on the Student tab, and then scroll to the bottom of the page. Click on the USFrooms link on the lower left. As part of your application in USFrooms, you will need to submit a $300 non-refundable housing pre-payment.

Questions?
Student Housing and Residential Education, UC Fifth Floor
2130 Fulton St, San Francisco, CA 94117
Tel: (415) 422-6824, Fax: (415) 422-2480
Email: share@usfca.edu, Web: www.usfca.edu/residence_life

Step 7: Registration Process for Classes

Registration for classes varies by each graduate program. Most students can complete registration online through USF Connect, but some programs automatically register new students for that graduate program's required courses.

  • Check with your program office:
    Your program office will be able to give you information about registration that is specific to your program. To find the contact information for your program, go to www.usfca.edu/admission/graduate/contact.
  • Be aware of deadlines:
    It is important to know the last day to drop classes in case you have to withdraw unexpectedly. To find out the last day to drop a class with a full refund, check the Schedule of Classes at www.usfca.edu/schedule

Questions?
Contact your graduate program by searching at
www.usfca.edu/graduate/contact

Step 8: Set Up Your Student Account

Before you register for classes, you should plan how you will pay your semester bill, including tuition, fees, and room and board.

  • Go to View & Pay:
    Log into USF Connect. Click on the Student tab, and then click on the View & Pay link on the right. This is where you can view your bill, make payment, and more. Remember, you will not receive a paper bill, so you must log into View & Pay to view your account.
  • Choose your method of payment:
    You may pay your tuition using online e-check, personal checks, bank wires, or by signing up for the payment plan. Go to www.usfca.edu/payment for more information.
  • Set up an authorized payer:
    Authorized payers are spouses, employers, etc., who can view bills and make payments online. To set up an authorized payer, go to View & Pay, located in the Student tab of USF Connect, and click the Add New link located in the Parents and Authorized Payers box. Authorized payers can go to www.usfca.edu/authorizedpayer for more information.
  • Be aware of semester payment deadlines:
    Fall: August 1
    Intersession: January 2
    Spring: January 2
    Summer: May 1

If you register for classes after the payment due date for the semester, you must be prepared to pay the balance due at the time of registration, or you must enroll in the payment plan. Go to www.usfca.edu/tuition for complete information about the University's tuition and payment policies.

Questions?
One Stop Office, Lone Mountain, Room 251
2130 Fulton St, San Francisco, CA 94117
Tel: (415) 422-2020, Fax: (415) 422-6084
Email: onestop@usfca.edu, Web: www.usfca.edu/onestop

Step 9: Health Insurance

  • Automatic enrollment:
    To protect your health and well-being all domestic graduate students registered for 6 credit hours or more, all international graduate students registered for 1 credit hour or more, and all graduate students who reside in USF operated housing will be automatically charged and enrolled in the USF-sponsored health insurance provided through Aetna.

    Exception: Graduate students enrolled in online degree programs who do not reside in USF-operating housing will NOT be automatically charged and enrolled in the USF sponsored health insurance.
  • Waive USF plan:
    Students who have a health insurance plan with coverage comparable to the USF-sponsored plan may choose to waive the student insurance each academic year. Students can visit www.usfca.edu/hps to view waiver instructions and access the health insurance waiver application.
  • Voluntary Enrollment:
    Domestic graduate students registered for under 6 credit hours and graduate students enrolled in an online degree program are eligible to voluntarily purchase the plan online by visiting www.usfca.edu/hps.

Deadline: The deadline to waive the student insurance or voluntarily enroll in the plan for the fall semester is September 1. The deadline for the spring semester is February 1.

For more information, visit www.usfca.edu/hps/insurance.

Questions?
Health Promotion Services, UC Fifth Floor
2130 Fulton St, San Francisco, CA 94117
Tel: (415) 422-5797, Fax: (888) 471-2290
Email: hps@usfca.edu, Web: www.usfca.edu/hps

Step 10: Proof of Immunization

To protect the health of all USF community members, USF requires all international students and domestic graduate students living in university-operating housing to submit proof of immunizations.

  • Domestic students (residing in USF-operated housing only):
    Graduate students born on or after January 1, 1957, who are living in USF-operated housing, must submit evidence of two doses of the MMR (Measles, Mumps, Rubella) vaccine. If proof of immunization for MMR is not available, a blood titer showing immunity for each disease will be accepted.
  • International Students:
    International students must submit the following immunization records:
    1. Evidence of two doses of the MMR(Measles, Mumps, Rubella) vaccine. If proof of immunization for MMR is not available, a blood titer showing immunity for each disease will be accepted.
    2. Proof of a Tuberculosis PPD (Montaoux) test administered in the last 12 months. (Students with a positive PPD test are required to submit the results of a chest x-ray administered in the last 12 months).
    3. Proof of three doses of the Hepatitis B vaccine or a test showing immunity.
  • Submit proof:
    Evidence of immunization must be submitted in writing from a licensed medical professional. Records such as an immunization card or high school transcript showing immunizations will also be accepted. To download the Immunization Form, go to www.usfca.edu/hps and click on the Immunization Form link under the Quick Links section. Attach evidence of the required immunizations and mail, email, or fax the form to Health Promotion Services.
  • Deadlines:
    The deadline to submit proof of immunizations for the fall semester is September 1. The deadline for the spring semester is February 1. Failure to submit required records will result in a $100 late fine and possible registration hold.

Questions?
Health Promotion Services, UC Fifth Floor
2130 Fulton St, San Francisco, CA 94117
Tel: (415) 422-5797, Fax: (888) 471-2290
Email: hps@usfca.edu, Web: www.usfca.edu/hps

Step 11: One Card

All USF students are issued a university photo ID called a One Card. Your USF One Card grants you access to on-campus resources, including classroom buildings, Don Dollars accounts, Gleeson Library, Koret Health and Recreation Center, and more.

  • Smile for the camera:
    Have someone take a picture of you. You should be facing the camera with your head and shoulders visible. Save the picture as a .jpg or .jpeg file.
  • Log onto I.D. Express:
    I.D. Express will allow you to pre-order your USF One Card so that it is ready for you to pick up on orientation day. To get started, go to www.usfca.edu/onecard/other_orientations/.
  • Raffle:
    Students who participate in I.D. Express will be automatically entered into a raffle to receive $50 in Don Dollars, which can be used on-campus at the bookstore, dining locations, vending machines, and more.

Questions?
One Card and Campus Security Systems, Lone Mountain, Room 130
2130 Fulton St, San Francisco, CA 94117
Tel: (415) 422-7663, Fax: (415) 422-6664
Email: onecard@usfca.edu, Web: www.usfca.edu/onecard

Step 12: Know Your Rights and Responsibilities

The Family Educational Right and Privacy Act (FERPA) is a federal law that protects the privacy of student education records

  • Privacy of Records:
    Under federal law, students' records (including grades, GPA, class schedule, tuition and billing records, and more) cannot be disclosed to any third-party, even parents or spouses, without the written authorization of the student (some exceptions apply). To learn more about your FERPA rights, go to www.usfca.edu/onestop/privacy.
  • Student Consent to Release Information:
    Students who wish to allow a third-party (parents, siblings, etc.) to view their education records must submit a form authorizing the access. Access can be granted to academic records, tuition and billing records, and/or financial aid records. Go to www.usfca.edu/onestop/forms for instructions on how to submit the form.
  • What if I don't submit the Student Consent to Release Information form?
    If you do not authorize your someone to have access to your records, USF will not disclose any information to them. This means that your spouse or parents will not be able to call USF to find out information about your financial aid or balance even if they are helping you pay your tuition.

Questions?
One Stop Office, Lone Mountain, Room 251
2130 Fulton St, San Francisco, CA 94117
Tel: (415) 422-2020, Fax: (415) 422-6084
Email: onestop@usfca.edu, Web: www.usfca.edu/onestop

Step 13: Keep Your Contact Information Up to Date

As an admitted student, please keep your contact information up-to-date with your individual graduate program. Your admission status may be canceled if you do not respond to communications from your graduate program.

  • Phone:
    Call your graduate program to update your contact information. Contact your graduate program by searching at www.usfca.edu/admission/graduate/contact.
  • Online:
    Update your contact information online at USF Connect. Log into USF Connect and click on the Student tab. Click on the 'Click Here' button in the Student Self Service area, and then click on the 'Addresses and Phones' link.