The University of San Francisco: Gleeson Library
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RefWorks: Alumni Program

As an alumnus of the University of San Francisco, you have free access to RefWorks for as long as the library maintains its subscription. 

As an alumnus, you are entitled to: 

  • One free RefWorks account 
  • 200 MB of file attachment storage 
  • The ability to share your folder or account via RefShare 
  •  Free web-based training and technical support 

Your access to RefWorks is by Alumni Group Code. The Alumni Group Code is RWAlumni.

To Create a New RefWorks Account under the Alumni Program: 

  1. Navigate to
  2. In the Remote Access area, enter the Group Code and click on the "Go to Login" button. 
  3. On the RefWorks User Login for RefWorks Alumni Site page, click on the Sign Up for an Individual Account link. 
  4. Complete the required information making sure to select the name of University of San Francisco in the User Type drop-down. 
  5. Click the Register button when finished. You will be brought into your new, empty RefWorks account. 
If you have a current RefWorks account that you would like to move into your new Alumni account, you can use the Backup/Restore feature to make a copy of your database (including RefID numbers and folders), and custom output styles follow the steps below. Please Note - Folders that do not contain any references will not be saved. If you have empty folders that you wish to retain add a reference to the folder before backing up. Also, any preferences set in the Customize area of RefWorks will be included in the backup. 

To Backup and Restore Your Current RefWorks Account: 
  1. Log in to your current RefWorks account. 
  2. From either the Tools or the References menu select Backup/Restore. 
  3. By default, Include References is selected. If you do not want to include your references, deselect this option.
  4. By default, Include RSS Feeds is selected. If you do not want to include your RSS Feeds, deselect this option.
  5. By default, all custom Output Styles are selected to backup. You can deselect any or all custom output styles.
  6. Click on "Perform Backup."
  7. Save the file when prompted. If you are not prompted to save the file, click the link that says "Click here to save your backup file" to download the backup to your computer.
  8. The default file name is a combination of our Group Code and your login name. It will be saved as a .zip or .rwb file. Please do not change the extension of the file as it is necessary to restore if you need to do so later.

Restoring will overwrite all of the references in your database. If you need to restore from a back up for some reason, be sure to do so in either an empty database or to an account that does not have any data you want to save.

  1. Log in to your new RefWorks Alumni account.
  2. From either the Tools or the References menu select Backup/Restore.
  3. Select the Restore option.
  4. Browse for the appropriate back up file.
  5. Select "Include References," "Include Output Styles" and/or "Include RSS Feeds" as desired.
  6. Click on "Perform Restore."
Once you’ve created your account, you will log in at using the Alumni Group Code RWAlumni and then enter your login name and password on the RefWorks Alumni log-in page
Important: It is very important that you keep your email address information up-to-date in your RefWorks account (you can update it at Tools, Update User Information). RefWorks may periodically change the Group Code for the Alumni site and you will receive notification of any change via email. Please make sure you keep your account information updated.