The University of San Francisco: Gleeson Library
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Course Reserves

Course Reserves provide USF students convenient access to print, electronic, and other types of course materials selected by faculty to supplement the classroom experience. Electronic Reserves are accessed from the course Reserves page. Physical materials are available for check out at the Gleeson Library Circulation/Reserves desk.
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Course Reserves for Students

Students access a faculty’s course Reserves page via the Reserves search box.

Access to electronic articles require a USFconnect username and password. Click on the “View or Print” link to open an electronic article. All articles are in PDF format, requiring Adobe Reader to view them. Electronic Reserves are accessible at any time.

Physical materials are located at the Gleeson Library Circulation/Reserves desk and are checked out for the loan period selected by the faculty member. Students are required to present their valid USF ID card when borrowing course Reserves material. Students may borrow up to two course Reserves materials at one time.

Bookings

If students need course Reserve materials on a specific day or time, they may book them. Bookings on materials can be done over the phone or in person at the Circulation/Reserves desk. If a booked item has not been picked up within 15 minutes of the booking time, the item may go to another student.

Loan Periods

Faculty will select one of the following loan periods for each physical item placed on course Reserves:

Library Use Only (LUO)
Materials are borrowed for two-hour periods and must be used in the library. They do not circulate overnight.

Two Hour
Materials are borrowed for two-hour periods and may be taken outside the library. They may be borrowed for overnight use one hour before the library closes and are due one hour after opening the following day.

Three Hour Film
Materials are borrowed for three-hour periods and may be taken outside the library. They may be borrowed for overnight use two hours before the library closes and are due one hour after opening the following day.

24 Hour
Materials are borrowed for twenty-four hour periods and may be taken outside the library.

One Week
Materials are borrowed for one week and may be taken outside the library.

See “Fines and Charges for Reserves” in the Fines, Fees and Replacement Charges section for overdue charges.

Note: Not all faculty place materials on course Reserve. All materials that are on Reserve are removed at the end of the semester and are placed on only after a faculty’s request.

Course Reserves for Faculty

Faculty can place materials on course Reserve for students enrolled in their course. Materials may be the personal property of faculty or the property of Gleeson Library. The library can also add website links onto a faculty’s course Reserve page. It takes 2-5 business days to process course Reserve requests and they are done on a first come, first served basis. 

A list of course Reserve materials can be viewed through the faculty’s course Reserve page that is created in the library’s online catalog. 

Steps to place materials on course Reserve:

  • Complete and submit a Course Reserves Request Form (required every semester). 
  • Submit materials:
    • Physical materials (e.g. books, DVDs, course readers, articles to be scanned) should be brought to the Gleeson Library Circulation/Reserves desk, delivered by interdepartment mail, or shipped
    • Electronic materials may be uploaded on the Course Reserves Request Form.

Course Reserves Request Form 

Electronic Reserves:

  • Articles and Chapters  

    Articles and chapters in PDF format may be uploaded on the Course Reserves Request Form.

    Gleeson library will scan a book chapter and articles to be placed on electronic Reserve. Each article needs to have a title page with complete citation/source of information. Each article should be a clear, clean copy with black text, and no folds or tape. Please separate each article with anything other than staples. 

    Books and articles to be scanned should be delivered or shipped to the Circulation/Reserves desk early enough to ensure they will be available at the beginning of the semester. 

  • Online Media

    If there is an online video available in Video Collections the library can add a link to it on a faculty member’s course Reserve page. 

  • Linking in Canvas


    A link to a faculty’s course Reserves page can be added on the Home page, Syllabus section, or Modules section. 

    Adding a link on the Home page

    1. On the course Home page click on the Edit this Page button on the bottom right.
    2. In the text box, enter the name of the page (for example “Library Reserves Page”), next highlight the word, then click on the chain link icon in the formatting bar at the top of the text box. 
    3. Enter the web address of your course Reserves page in the pop up window, then click on the Insert Link button. You will see a yellow highlight and then text will turn blue, signifying that it is now a link. 
    4. Click on the Save Changes button on the bottom of the page to complete the changes to the page. Note: The link will be green. 
    Adding a link on the Syllabus section

    1. On the course page, click on Syllabus in the left navigation and then click on the Edit Syllabus Description button, the first item in the right hand column. 
    2. In the text box, enter the name of the page (for example “Library Reserves Page”), next highlight the word, and then click on the chain link icon in the formatting bar at the top of the text box. 
    3. Enter the web address of your course Reserves page in the pop up window, then click on the Insert Link button. You will see a yellow highlight and then text will turn blue, signifying that it is now a link.
    4. Click on the Update Syllabus button on the bottom of the page to complete the change to the page. Note: The link will be green. 
    Adding a link on the Modules section

    1. On the course page, click on Modules in the left navigation and then click on the gear icon in the far right of the module and select +Add Content
    2. Click on the drop down menu next to Add and select External URL
    3. Enter the web address of your course Reserves page in the URL field and then enter the name of the page (for example “Library Reserves Page”) in the Page Name field then click on the Add Item button on the bottom. 
    4. A link will appear under the module. Links are represented with a chain link icon next to the link. Students will be able to click on the link to get to your course Reserves page. 
    For more information or assistance contact Canvas.  

Book and DVD/VHS/CD Reserves:

  • Library copy

    If there is a book or DVD/VHS/CD available in the library’s catalog it may be placed on course Reserve. 

  • Personal copy

    Faculty may provide a personal copy of a book or DVD/VHS/CD to be placed on course Reserve. A personal copy of a book or DVD/VHS/CD being placed on course Reserve will have security strips and Reserve labels placed on them. Frequent circulation of a personal copy should be expected.   

    A personal copy of a book or DVD/VHS/CD should be delivered or shipped to the Circulation/Reserves desk early enough to ensure that the copy will be available at the beginning of the semester.  

  •  Loan Periods 

    There are five loan periods available for book and DVD/VHS/CD course Reserves: 

    Library Use Only (LUO)
    Materials are borrowed for two-hour periods and must be used in the library. They do not circulate overnight.

    Two Hour
    Materials are borrowed for two-hour periods and may be taken outside the library. They may be borrowed for overnight use one hour before the library closes and are due one hour after opening the following day.

    Three Hour Film
    Materials are borrowed for three-hour periods and may be taken outside the library. They may be borrowed for overnight use two hours before the library closes and are due one hour after opening the following day.

    24 Hour
    Materials are borrowed for twenty-four hour periods and may be taken outside the library. 

    One Week
    Materials are borrowed for one week and may be taken outside the library.

Because demand for materials can fluctuate, the library may need to work with faculty to adjust assigned loan periods to accommodate the needs of students.

  • Request for purchase

    If the library does not carry a title a faculty member may request the library purchase it. The library does not purchase textbooks. Faculty may place personal copies of textbooks on course Reserve for their students. Submit purchase requests to your department’s liaison 6 to 8 weeks before the semester begins. The purchase of requests is determined by the Acquisitions Librarian or Head of Collection Development. A Course Reserves Request Form is required for any purchased request that is to be placed on course Reserve. 

Delivery/Shipping

  • Deliver to Gleeson Library

    Faculty may deliver materials to be placed on course Reserve in person or through interdepartment mail. 

    Off-campus faculty may ship materials through USPS or UPS to the following address:

    Gleeson Library | Geschke Center
    ATTN: Course Reserves
    University of San Francisco
    2130 Fulton Street
    San Francisco, CA 94117-1080 

  • Returning Personal Material

    At the end of the semester, personal material placed on course Reserve is returned through interdepartment mail, USPS or UPS to the address provided on the Reserves Request Form. 

At the end of each semester, course materials are removed and the course Reserve page is deleted. Personal material is mailed to the address provided on the Reserves Request Form. All other material is returned to the library stacks. Submitting a Course Reserves Request Form is required every semester

While the library strives to place all requested materials on course Reserve, situations may arise where not all requests can be accommodated. The library will work with faculty whenever such instances occur.

Copyright guide



Phone: (415) 422-6908
Location: First Floor, Circulation/Reserves desk
Email: gleesonreserves@usfca.edu