The University of San Francisco: Gleeson Library
Library with Yellow Flowers
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Borrowing and Renewing



General Provisions

Check outUSF Students

Currently registered USF students may borrow materials from the Library and use the Link+ and Interlibrary Loan service. Branch campus students must use the Distance Learning Services Document Delivery Service rather than the Interlibrary Loan service; and Law students must use the Law Library's Interlibrary Loan service, and do not have access to Link +. A current USF ID card must be presented when borrowing library materials in person from Gleeson Library. Student borrowing privileges expire at the same time that their current registration expires, and terminate upon graduation from USF.

USF Staff

Currently employed staff members of USF may borrow materials from the Library and use the Link+ and Interlibrary Loan service. Branch campus staff must use the Distance Learning Services Document Delivery Service rather than the Interlibrary Loan service. A current USF ID card must be presented when borrowing library materials in person from Gleeson Library. Staff members separating from University employment, even on a temporary basis, must return all library materials. Staff borrowing privileges terminate upon separation from employment.

USF Faculty

See the Faculty Loan Policies page.

USF Alumni and Visitors

USF Alumni and visitors may purchase borrowing cards. Some restrictions apply. See the Alumni and Visitors page for details.

All Patrons

It is the responsibility of all patrons using the Library to maintain their library account, return or renew materials on time and pay any overdue or replacement charges. All notices sent by the Library are considered courtesy notices. Library policy is to send notices via email. Failure to receive notices does not alter the patron's responsibilities. View your library record.

Patrons removing, damaging or concealing materials belonging to the Library are subject to replacement charges and possible disciplinary action.

Theft and deliberate damaging of library materials are serious crimes. Destruction of research materials is detrimental to study and scholarship and the mission of the University as well as the Library.

Suspension of Library Privileges

Failure to respond to recall notices or overdue notices within the time limits specified and/or failure to pay fines or for materials lost by the borrower results in suspension of library privileges or progressive disciplinary action. A person who has had their library privileges suspended is not entitled to service from any department of the Library. Library privileges are restored after recalled or overdue items are returned and late charges are paid, or payment is made for lost items.

Borrowing Gleeson Library Books

Loan Periods

Undergraduates
Graduates
University Staff
Special Borrowers
30 Days
Ed.D Students One Semester
(subject to recall after 30 days)
Faculty One Academic Year
(subject to recall after 30 days)

No limit is set on the number of books that may be borrowed at any one time.

Books may be kept for the duration of the applicable loan period noted above unless another borrower requests a recall on them (see Recalls below).

RenewalsRenew Online

Undergraduates
Graduates
University Staff
Special Borrowers
Three Renewals
Ed.D Students Two Renewals
Faculty One Renewal

Books may be renewed for additional loan periods, provided that there are no holds on them and / or the maximum number of renewals has not been reached. Once the maximum number of renewals has been reached, the patron must bring the material into the library to return or re-checkout.

Library items may be brought to the library for renewal or may be renewed online. Renewals may not be made by mail or telephone, except for those by Branch patrons who may use the Distance Learning Services Document Delivery Service.

By renewing item(s) online, you are confirming that you still have each item. Carefully match material listed online that you plan to renew against the library materials in your possession. Be sure to scroll down or move forward through the entire list. Immediately report any discrepancies to the Circulation Desk at 415-422-2660.

Once the maximum number of renewals has been reached, San Francisco / Lone Mountain patrons must bring the material into the library to return or re-checkout. Branch patrons must contact the Distance Learning Services Document Delivery Office.

Not all material is available for renewal, and some circumstances may prevent renewal. Items not renewed must be returned by the due date or fines will apply. If items are renewed after the due date, fines still apply.

Recalls

All books, for all patrons, are subject to recall after the initial 30 days. If another borrower requests a book on loan, a recall notice with a new due date is sent to the initial borrower. The library reserves the right to immediately recall any book for Reserves, or for other instructional purposes.

Fines, Fees and Replacement Charges

Overdue notices are sent to borrowers who have not returned their materials by the due date. A borrower is not exempt from any overdue or replacement charge because of failure to receive a notice from the library.

Charges for lost or damaged materials are based on the current average cost to the Library plus a processing fee and all overdue fines which have accrued. Processing fees and overdue fines are non-refundable. Material cost fees are non-refundable once the order / replacement process has begun. Gleeson Library does not accept replacement copies for lost or damaged items.

If a borrower states that a recalled or overdue item has been returned, but library records indicate that it has not been returned, a search will be instituted by the Circulation Department. If this process, which entails an extensive search of the stacks and sorting areas over a period of two weeks, does not produce the book, it is considered to have been lost by the borrower. (See Suspension of Library Privileges.)

Patrons who have unpaid fines will be placed on University Hold, and will not receive any One Stop Enrollment and Financial Services or Registrar services until their library account is cleared. Patrons whose charges exceed $99 will have their borrowing privileges suspended. All charges on a patron's account must be paid before the University Hold will be lifted. University Holds will be lifted within 24 business hours after receipt of the payment. Library hours of operation.

Method of Payment Location Process
Credit Card Online Online Payments may be made using MasterCard or Visa through "View Your Library Record"
Don Dollars Circulation Desk Don Dollars payments are accepted only at the Gleeson Library Circulation Desk.

An inability to access or a lack of availability of any particular payment method at any given time does not excuse the patron from their obligation.

Fines and Charges for Books and Videos

Overdue Books / Videos $0.50 / day
Overdue Recalled Books / Videos $1 / day
Overdue Link + Books $1 / day
Replacement Charges: Book $90
Replacement Charges: Link+ Book $115
Replacement Charges: Interlibrary Loan Book $130
Replacement Charges: Video $130

Replacement Charges for Periodicals

Replacement Charges: Bound Periodicals $325
Replacement Charges: Unbound Periodicals $150
Processing Fee: Bound and Unbound Periodicals $75

Fines and Charges for Reserves

Overdue Reserves Material: Library Use Only, 2 hr, and Overnight checkout $1.00 / hour
Overdue Reserves Material: One Week checkout $1 / day
Replacement Charges: Reserves Material $110

Returns

Items may be returned any time to the Book Return outside the main entrance of the Library. Materials may also be returned inside the library. All books and periodicals can be returned in the book chute at the Circulation Desk. Branch patrons may return items by mail to the Distance Learning Services Document Delivery Office. Returns are not accepted in the Branch Campus Libraries.

Borrowing Branch Campus Library Materials

Each Branch Campus Library has its own collections and borrowing rules. Materials in individual Branch Campus Libraries may be borrowed only by students, faculty, and staff attending classes or working at that campus.

Borrowing Link+ Material

Link+ items will be held for pick-up for 10 days after receipt at the 1st floor library Circulation Desk. For patrons picking up items at other Pickup Elsewhere participating institutions, items will be held for 10 days at those libraries as well. Branch patrons must check their library record online and notify the Distance Learning Services Document Delivery Office when their book is in.The loan period is 21 days.

Link+ requests for renewal will be considered only during a five-day window consisting of two days before the due date, the due date, and two days after the due date.

Requests for renewal are requests only, as the institution that owns the materials may deny the renewal. If the request is accepted, the renewal period is 21 days. Books may be renewed one time only at the Circulation Desk or online. Branch patrons may not renew Link+ items.

Link + renewals will read Renew Pending in the STATUS field. You must return to "View Your Patron Record" at a later time to verify if it has actually been renewed.

Patrons may have up to 15 Link+ items and outstanding requests at one time. For more information on Link+ service please see the Link+ page.

Borrowing Periodicals

Copies of desired materials can be made with the reasonably-priced copy machines located in the library, subject to provisions of the copyright law. Please visit the 2nd floor Periodicals Service Desk or the 1st floor Reference Desk for assistance with your research needs.

Loan Period

Faculty are eligible to check out bound and unbound periodicals for 30 days, subject to recall. Unbound issues that do not circulate include Newspapers and current magazines that are stored in red display binders. 

There is no limit on the number of bound or unbound periodicals a faculty member may borrow at any one time.

Bound and unbound periodical volumes are checked out and returned at the Access Services Circulation Desk and are subject to the same General Provisions as for borrowing books.  Bound and unbound periodicals cannot be sent to Branch faculty through Distance Learning Services.

Renewals

There are no renewals on checked out bound or unbound periodicals.

Recalls

Periodicals are subject to recall after 2 weeks.

Replacement Charges for Lost or Damaged Materials

See: Fines, Fees, and Replacement Charges.

Borrowing Reserve Materials

See Reserves

Borrowing Government Documents

Government Documents shelved in the Government Documents Department may be checked-out at the Circulation Desk with the same loan periods, renewal and overdue policies as other circulating books in the library. Documents Reference, documents stamped Library Use Only, and microfiche do not circulate. Branch patrons may use the Distance Learning Services Document Delivery Service to borrow government documents.

Borrowing Videos and DVDs

Videocassettes and DVDs may be checked out for a loan period of one-week. These items may be renewed in-person or online up to three times for additional one-week periods, but must be returned if recalled by another patron. Branch patrons must contact the Distance Learning Services Document Delivery Office to borrow videos and DVDs.

Faculty members can reserve a video resource for a specific date or range of dates for classroom exhibition. San Francisco / Lone Mountain faculty must pick up the item before the classroom use, so please plan accordingly.

If you need to place a video resource on course reserve, you may do so at the Reserves desk, where you may assign a loan period of 3 hours, 24 hours, or 1 week. Students may view these items at home and / or in their dorm rooms. In addition, they may view videocassette recordings in the library's Group Study Rooms, and DVDs in the library's computer labs.

Interlibrary Loans

Currently enrolled USF students, faculty and staff, with the exception of USF Law School patrons, may use Gleeson Library | Geschke Center’s Interlibrary Loan service. ILL requests can be made online via the library’s ILLiad system. Please visit the library’s ILL web page for more information. Material may take2-4 weeks to arrive.

If you are a Branch / Distance student, staff, or faculty member, you may visit Gleeson Library | Geschke Center’s Regional and Distance Services page for additional instructions on using ILL.

If you are a USF Law School student, staff member, or faculty member, please use Zief Library’s ILL service.

If you are uncertain as to whether you are entitled to ILL services, please contact the ILL Office at ill@usfca.edu or (415) 422-2662.

Loan Periods

Books borrowed on interlibrary loan are subject to different loan periods than USF-owned materials. Loan periods are determined by the lending library; be aware of the different due dates listed on each book.

Renewals

Interlibrary Loan materials may not be renewed.

Overdue and Lost / Damaged Materials

The fine for overdue ILL books is 50 cents per day per item. Charges for lost or damaged materials are based on the lending library?s fees, which vary from $80 to $100. For further information, see the Interlibrary Loan web page.

Maps and Microforms

Maps

 are located in the Map Cabinet in the Government Documents Department. Please take maps to the circulation desk for check-out. Maps circulate with the same loan periods, renewal and overdue policies as circulating books.

  • Larger-format maps will be checked-out in a plastic map tube.
  • Map tubes will appear on your record as "equipment."
  • Overdue charges apply for map tubes.
  • Map tube replacement charges are $25 with an additional $15 processing fee.

Microforms, located in the Periodicals, Reference and Government Documents Departments, do not circulate. Reader-printers are available to make copies from microfilm and microfiche.

Borrowing Laptops

Laptop computers are available for check-out at the Access Services Desk of Gleeson Library/Geschke Center. Students, faculty, and staff are eligible to check-out laptops, and may also book or reserve laptops in advance. Please speak with an Access Services Staff member to do so.  Remember, a USF ID card is required for all library check-outs and bookings.

Loan Period

  • Laptops circulate for a 4-hour loan period (rounded to the nearest hour) and are for on-campus use only.
  • Laptops checked-out in the last four hours the Library is open will be due an hour after opening on the following day.
  • A cable lock, key, and power cord will be provided at check-out; these items must be returned with the laptop and are subject to overdue and replacement fines.
  • A patron may not check-out more than one laptop at a time.

Renewals

  • Laptops may not be renewed online.
  •  Patrons may request to renew a laptop by bringing the laptop to the circulation desk.  Library staff may assist the patron in checking-out the laptop for another 4 hour loan period, provided another patron is not waiting for a laptop.   

Returning Laptops

  • Patrons must hand the laptop, power cord, lock, and key to an Access Services staff member. Please do not put laptops in the book return chute.

Fines and Replacement Charges

  • Overdue fines will be charged at the rate of $1.00 per hour.
  • Once a laptop is checked-out out to a patron, that patron will be responsible for the laptop, including the cost of replacement in the event of theft, loss, or damage of the laptop. The replacement cost is $1,600.

Other Important Notes

  • Do not leave laptops unattended.
  • Do not modify the systems file of the laptop.
  • Patrons must save files to a USB flash drive or USF files. Any files or documents saved to the laptop itself will be erased.
  • If you have problems with the laptop, please immediately report the problem to the Access Services Desk.

Borrowing Kindles and Nooks

  • USF student, faculty and staff members with borrowing privileges can borrow the Kindle / Nook.
  • Holds and recalls may be placed via Ignacio, the library catalog.
  • The loan period will be 7 days with no renewals.
  • When checking out a Kindle or Nook, the borrow will receive: 1) the device; 2) a case; 3) a USB cord; 4) a power adapter (attached to USB cord).
  • All 4 items (Kindle / Nook plus 3 accessories) must be returned to the Access Services / Circulation counter at the same time and handed to a staff member for check-in to be completed.
  • Overdue fines will be charged at the rate of $1.00 per day. There is no grace period.
  •  After 30 days overdue, a replacement charge of $300.00 for the Kindle / Nook and accessories, a processing fee of $15.00 and any applicable overdue fines (maximum of $30.00) will be applied to the borrowers' record.

Borrowing iPads

  • USF students, faculty and staff members with borrowing privileges can borrow the iPad.
  • Holds and recalls may be placed via Ignacio, the library catalog.
  • The loan period will be 7 days with no renewals.
  • When checking out the iPad the borrower will receive: 1) The iPad; 2) a case; 3) a power cord; 4) a power adapter (attached to power cord).
  • All 4 items (iPad plus 3 accessories) must be returned to the Access Services/ circulation counter at the same time and handed to a staff member for check-in to be completed.
  • Overdue fines will be charged at the rate of $1.00 per day. There is no grace period.
  • After 30 days overdue, a replacement charge of $600.00 for the iPad and accessories, a processing fee of $15.00 and any applicable overdue fines (maximum of $30.00) will be applied to the borrowers record.

 Borrowing Video Games 

  • USF students, staff and faculty members, and special borrowers can borrow video games. 
  • Holds/recalls may be placed on video games via Ignacio.
  • The loan period will be 7 days with a potential for 3 renewals.
  • Overdue fines will be charged at a rate of $.50 per day. There is no grace period.
  • After 30 days overdue, a replacement charge of $60.00 for the video game, a processing fee of $15.00, and any applicable overdue fines (maximum of $30.00) will be applied to the borrower's record.