|
Computer Files
Contents
Receiving Computer Files
(including floppy diskettes, CD-ROMs)
A. Added computer files:
1. Computer files that have been added to the collection should have a full
bibliographic record and item records created by cataloging staff. Those titles
considered serial should also have check-in records created by the serials'
assistant. After noting receipt of the computer files in the check-in record,
pertinent information about retention and disposition of superseded file should
be transferred to the processing instruction form by the serials' assistant.
2. To date, computer files are not counted in the volume statistics for the
ABA Questionnaire; no volume record information currently is kept.
3. After the computer files have been checked-in, the files, any accompanying
print material, and any processing instructions are routed to the acquisitions'
assistant for processing.
B. New computer files:
1. If a computer file accompanies a new print title, it is routed to the cataloging
assistant who follows the procedures outlined in the Cataloging
Procedures for Computer Files.
2. If a computer file is added to a print title already in the collection,
route the file, all accompanying material, and the print title's call number
to the technical services librarian to ascertain whether the file is being or
should be considered for addition to the collection. If the computer file is
to be added to the collection, the record of the title already existent in the
collection will be modified following usual cataloging procedures.
3. If a computer file is a new title for which no bibliographic or order record
exists, route the file and all accompanying material to the technical services
librarian to ascertain whether the file should be considered for addition to
the collection. If the file is to be added to the collection, it is routed to
cataloging quickly for immediate cataloging and processing.
Return to top
Processing Computer Files
(including floppy diskettes, CD-ROMs)
A. Computer files added to the collection and circulated from RBR
1. If a check-in record is needed after being cataloged, the serials' assistant
should create check-in records for both the CD-ROM and any accompanying floppy
diskette, or for a separate floppy diskette title, or for a diskette supplement
including version numbers and date of release, if available, and information
about retention and disposition of superseded file, if pertinent. The computer
files and all accompanying print materials are then routed to the acquisition's
assistant for processing.
2. The acquisition's assistant write protects the diskettes, scans the floppies
for viruses, and makes copies of the diskettes if they have not already been
made. If the files are compressed, they can be decompressed into a temporary
directory either on the individual workstation or onto a directory on THEMIS
and then copied onto other diskettes in a non-compressed format. The temporary
files are then deleted from the temporary directory. Diskettes, boxes containing
diskettes, and CD-ROM caddies are labeled with the information found in the
item record which includes title information as noted in 245 field of bibliographic
record, call number, bar-code, copyright notice, virus disclaimer, and "do
not sensitize" note. (See Elements of Software Labels,
and Examples of Software Labels). Print materials having
diskettes accompanying them are affixed with labels indicating that a computer
disk is available for the title from the Reserve Book Room. The original diskettes
are filed in the cataloging librarian's office and the third to latest master
diskette withdrawn, if applicable. The diskette copies, CD-ROMs, and any pertinent
print material are shelved in the RBR. Any superseded computer files are removed
from the shelves and recycled in the box in the administrative assistant's office.
B. Computer files to be tested on a standalone or networked computer before
being added
1. Upon receipt from the technical services librarian, the acquisition's assistant
scans any floppy diskettes for viruses, makes copies of them and labels the
copies with title, version number and date of release. Any installation instructions
also are copied and retained with the master diskettes. Computer file copies
and CD-ROMs are then routed to the computer services/reference librarian along
with all accompanying installation material, and the computer files selection
checklists containing notice of any approval time restrictions [link here].
The master floppy diskettes are routed to the technical services librarian until
a recommendation has been made upon technical feasibility for adding computer
file to the collection.
2. After testing the technical feasibility of adding the computer file to the
collection, the computer services/reference librarian returns the completed
computer file selection checklist with a recommendation, the CD-ROMs, floppy
diskettes and all printed installation material to the technical services librarian.
3. The technical services librarian will research any other acquisition issues
needed and bring the issue to the ALP librarians.
C. Computer files added to the collection by mounting on a standalone machine
or on the network
1. If check-in record is needed after being cataloged, the serials' assistant
creates check-in records for both the CD-ROM and any accompanying floppy diskette,
or for a separate floppy diskette title including version numbers and date of
release, if available, and information about retention and disposition of superseded
file, if pertinent. The computer files and all accompanying print materials
are then routed to the acquisition's assistant for processing.
2. The acquisition's assistant scans the floppies for viruses, and makes copies
of the diskettes if they have not already been made. If the files are compressed,
a diskcopy of the diskette is made so that the program files can be installed
onto pertinent machines, if necessary. Diskettes and CD-ROM caddies are labeled
with the information found in the item record which includes title information
as noted in 245 field of bibliographic record, call number, bar-code, copyright
notice, virus disclaimer, and "do not sensitize" note (See Elements
of Software Labels, and Examples of Software Labels).
Any installation instructions also are copied and retained with the master diskettes.
The original diskettes are filed in the cataloging librarian's office and the
third to latest master diskette withdrawn. The diskette copies, CD-ROMs, and
any pertinent print material are routed to the administrative assistant either
for mounting on the appropriate workstation or for routing to the computer references
librarian.
3. Superseded floppy diskettes and CD-ROMs are recycled by the administrative
assistant.
Return to top
Loading computer files onto standalone workstations
or network*
* (based on 1/19/95 memo from MS)
A. Floppy diskettes
1. Appropriate location for loading software can be found in the bibliographic
record in the OPAC as Library Has note in the record.
2. Software revisions or updates are loaded upon appropriate machine by the
administrative assistant, usually within three days.
3. New versions of software are routed by the administrative assistant to the
computer services librarian. Software usually is loaded within one week.
4. New software titles are routed by the administrative assistant to the computer
services librarian. Software usually is loaded within one week.
5. The computer services librarian trains the administrative assistant to load
new versions of software and new titles as time permits.
B. CD-ROMs
1. The appropriate location for loading CD-ROMs can be found in the bibliographic
record in the OPAC as Library Has note in the record.
2. CD-ROM updates are loaded upon the appropriate workstation by the administrative
assistant, usually within three days.
3. CD-ROM updates accompanied by new versions of software are routed by the
administrative assistant to the computer services librarian. The software and
CD-ROM update usually is loaded within one week.
4. Computer files that need to be tested on any hardware platforms are loaded
by the computer services/reference librarian within the time restrictions of
an approval period, if appropriate, or as negotiated with ALP.
Return to top
Selecting Computer Files (including floppy diskettes,
CD-ROMs)
A. New computer files
1. Upon receipt of a computer file that has not yet been added to the collection,
the file and any accompanying print material is routed to the technical services
librarian by the serials' assistant, the cataloging assistant, or the ALP librarians.
2. Upon review of the computer file materials, the technical services librarian
determines whether the computer file is a candidate for circulation, for mounting
on a public, reference or staff use only workstation, or for mounting on a network.
Factors to be weighed include content, format, disk space required, potential
for patron use and space savings, need for duplication of title, etc.
3. The technical services librarian can make the determination about which
computer files can be circulated with input from reference librarians as deemed
necessary. If the new title is to be added to the collection and circulated,
either a floppy diskette or CD-ROM selection checklist is completed for the
title reflecting that determination. All computer files and accompanying paperwork
are returned to cataloging staff.
4. If the technical services librarian determines (with input from reference
librarians as deemed necessary) that the computer file is a candidate for adding
to the collection either by mounting on a public, reference or staff use only
workstation, or for mounting on a network, either a floppy diskette or CD-ROM
selection checklist is completed. The checklist with accompanying promotional
and/or explanatory materials is either routed to the ALP librarians or brought
to an ALP meeting for discussion by the technical services librarian. The floppy
diskettes and CD-ROMs for each title to be considered are housed in the technical
services librarian's office until a decision has been made.
5. If, after review, the ALP librarians recommend that the computer file be
added to the collection barring any technical difficulties in mounting the files
on the available media, the CD-ROM titles and any accompanying installation
materials are routed by the technical services librarian to the acquisition's
assistant for processing as noted above. The computer services / reference librarian
makes necessary arrangements for acquiring hardware and loading the files within
pertinent time restrictions.
6. Upon the successful mounting of the computer file on the appropriate media,
the computer services / reference librarian notifies the ALP librarians that
the computer file is ready for testing. ALP librarians test the files for ease
of patron / reference use, and other factors as delineated on the floppy diskette
and CD-ROM selection checklist within pertinent time restrictions. The computer
services / reference librarian then returns the computer files, accompanying
print materials and the selection checklist form to the technical services librarian.
7. Following the tests, the technical services librarian brings the selection
checklist and any other acquisitions information as needed to an ALP meeting
for discussion. Once the ALP librarians have made a decision about whether to
add the computer file to the collection and upon which media, the technical
services librarian routes the computer files and accompanying print materials
to cataloging staff for cataloging.
B. Added computer files
1. If floppy diskettes or CD-ROMs are received which are updates or newer versions
of files already under consideration, the diskettes or CD-ROMs are routed to
the technical services librarian and housed pending a decision.
2. If floppy diskettes or CD-ROMs are received which are updates or newer versions
of files already in cataloging, the diskettes or CD-ROMs are routed to the cataloging
librarian. Although computer files are to receive immediate cataloging, if full
cataloging is delayed for some reason, a brief bib and check-in records will
be created by the serials' assistant. Further processing of the computer files
awaits completion of full cataloging.
Return to top
Elements of Software Labels
Note: See also Examples of Software Labels.
Elements of Software Labels
(Labels for disks, and books that have disks)
| Element of Label |
Content of Label |
Where to Place |
| Copyright |
Warning: This Computer Program is Protected under the Copyright Law. Making
a copy of this program without permission of the copyright owner is prohibited.
Anyone copying this program without permission of the copyright owner may
be subject to payment of up to $100,000 damages, and in some cases, imprisonment
for up to one year.* |
Part of disk label, below barcode, and above virus disclaimer. |
| Virus disclaimer |
The USF Law Library is not responsible for any virus which may be found
on this software. |
Part of disk label below copyright warning. |
| Desensitize |
DO NOT DESENSITIZE |
Placed on disk box above title information. |
| Book label |
Accompanying disk available for the use of USF Law School students and
faculty only. |
Inside the back cover or disk envelope if present. |
*37 CFR § 201.24 requires this verbatim warning, affixed to the package
that contains the copy of the computer program, which is the subject of a library
loan to patrons, by means of a label cemented, gummed, or otherwise durably
attached to the copies or to a box, reel, cartridge, cassette, or other container
used as a permanent receptacle for the copy of the computer program. The notice
shall be printed in such manner as to be clearly legible, comprehensible, and
readily apparent to a casual user of the computer program.
Return to top
|
