|
|
|
RLIN Invoices and Compiling Statistics
Every month, the Systems Librarian will enter his own, and the
Cataloging Assistant's, statistics into Excel spreadsheets. The RLIN invoice
comes monthly, directly to the Systems Librarian; the invoice pages are routed
to the Library Assistant for Serials and Accounting, and the pages with the
details in support of the invoice are retained indefinitely by the Systems Librarian.
Every June (the beginning of the Library's fiscal year), totals from the previous
fiscal year are compiled into annual spreadsheets.
|
File Name
|
File Location(s)
|
Contents
|
Routing & Notification
|
| |
|
|
|
| abablank.xls |
Sys Librarian's
hard disk, Technical Services folder on the Lawserver |
A blank
version of the ABA spreadsheet, that can be copied for yearly use |
|
| aba[yy][yy].xls
e.g., aba0001.xls |
Sys Librarian's
hard disk, Technical Services folder on the Lawserver |
Complete
fiscal year statistics, according to ABA definitions; Cataloging fills
in title-level numbers; blue-colored areas indicate statistics that
aren't available |
Others
in Tech Svcs will update the spreadsheet with their numbers |
| fy[yy][yy].xls
e.g., fy0001.xls |
Sys Librarian's
hard disk |
Statistics
compiled from monthly Cataloging Statistic Sheets |
The spreadsheets
entitled "Monthly Cat Stats" and "Titles In, Titles Out"
are printed and routed to all Library staff monthly |
| fyblank.xls |
Sys Librarian's
hard disk |
A Workbook
of blank spreadsheets that can be copied for yearly use |
|
| fycomps.xls |
Sys Librarian's
hard disk |
A compilation
of Cataloging statistics, by Library fiscal year |
Printed
and routed to all Library staff annually |
| rlincost.xls |
Sys Librarian's
hard disk |
Spreadsheets
containing RLIN costs, by RLIN fiscal year, with various connection
options, compiled from RLIN invoices |
|
| rlinschs.xls |
Sys Librarian's
hard disk, Technical Services folder on the Lawserver |
RLIN BIB
& Aut file search totals, by RLIN fiscal year, compiled from RLIN
invoices |
|
Return to top
Definition of Some Terms in Cataloging Statistics Form:
Title: Statistics are kept by title, as defined by the ABA
New Copy, New Original: Materials which are newly received by
this library, and which receive either new copy or new original cataloging.
Copy cataloging: indicates that our staff have copied subject cataloging
from another record, and have either copied or created descriptive cataloging.
Variant edition cataloging is considered copy cataloging (e.g., creating a 2nd
edition record from a 1st edition record). On RLIN, "New Copy" is
the result of the following transactions in the Catalog function: der, cre*,
tra cre*, or tra der.
Original cataloging: indicates that subject cataloging and descriptive
cataloging have been created by our staff. "New Orig." is the result
of a "cre" transaction on RLIN, in the Catalog function.
"Old" Copy, "Old" Original: Materials which
have already been received by this library, and placed into the collection for
patron or staff use, but have never been cataloged are recorded as "old.
"Recon: The conversion of existing, manual cataloging records
to machine readable form (e.g., from catalog card to RLIN MARC record). Recon
is the result of the following RLIN transactions, in the Retrospective function:
der, cre*, cre, tra cre*, or tra der.
Reclass/Recat: Any change or reassignment of call numbers on existing
cataloging records; any change or adaptation of cataloging on existing cataloging
records. These may be the result of the following RLIN transactions, in the
Catalog Maintenance function: upd, cop id, mer id, tra id, or tra cop id.
RLIN Upd.: Any changes made on the RLIN hol screen; any simple
change/correction on the RLIN bib screen. These simple changes are the result
of an "upd hol" or "upd" transaction in the RLIN Catalog
Maintenance function.
OPAC Upd.: Any update/transaction made by the cataloging staff
on the library's Innopac system that effects the integrity of the database.
(E.g., in "Database Update" or "Transfer Attached Records.")
Withdrawn: Withdrawn titles are those which have been removed
from the collection, and whose records have been deleted from RLIN.
Aut: The last three categories pertain to Authority work, i.e.,
creating, verifying or correcting headings, and/or creating cross-references
on the OPAC.
"Put": indicates that an authority record has been PUTed from
RLIN into the OPAC (i.e., copied for local use).
"Keyed:" indicates that an authority record has been created
by our staff, and keyed into the OPAC
"Opac Upd.:" indicates an authority record has been modified
or deleted on Innopac
"Global Upd." indicates a global update of the headings in
bibliographic records on the OPAC.
Return to top
Cataloging Manual Table of Contents
|
|
