Brief Bibs for Materials Waiting to Be Cataloged

Items that are selected to wait (i.e., not be cataloged for one month) need brief bibs in the OPAC (See "New Materials" for guidelines on selecting items to be cataloged or to wait.) This is done to avoid ordering duplicates, to aid in collection development, and to provide information to the public (so that holds can be placed, etc.)

To key a brief bib in the OPAC:

Choose:

D > Catalog DATABASE maintenance
K > KEY new records

[Key initials and password]

1 > BIBLIOGRAPHIC Records
2 > blaw : Law bib records

Check for duplication? (y/n) y
Do you want to key MARC records? (y/n) y
Do you have SUBSTITUTION phrases? (y/n) y

Substitute for %0: ITEM BEING PROCESSED IN LAW CATALOGING;
SEE LAW CIRCULATION TO PLACE HOLD ON ITEM
Substitute for %1: [enter]

Are all options as you want them? (y/n)
[Answer yes to accept, or no to start over and change your options]

Example of a Brief Bib for an Item in Cataloging:

01 LANG: eng 03 LOCATION: lcat 05 BCODE1: - 07 BCODE3:z
02 SKIP: 0 04 CAT DATE: - - 06 BCODE2: - 08 COUNTRY:
09 245 00 Moving theory into practice : Digital imaging for libraries and archives
10 260 Mountain View, Calif. : Research Library Group, 2000
11 500 ITEM BEING PROCESSED IN LAW CATALOGING; SEE LAW CIRCULATION
TO PLACE HOLD ON ITEM
12 700 1 Kenney, Anne R.
13 700 1 Rieger, Oya Y.

First part of keying the record:

Note: From this point on, if the backspace key doesn't work to correct a mistake, hit [Esc] and C > CONTINUE keying this record.

CAT DATE : (07-27-00) __-dy-19yr [space, space]
Use blank date? (y/n) y
LOCATION : lcat
BCODE2 : - [enter]

CALL # MARC tag 090 [enter, enter]
AUTHOR MARC tag 100 [enter, enter]
TITLE MARC tag 245 [245, appropriate indicators, and
title from the title page, or
title page substitute of the item]

IMPRINT MARC tag 260 [enter, imprint from any source
without brackets, question
marks, etc.]
SUBJECT MARC tag 650 [enter, enter]

Part Two of Keying the Record:

You will now be looking at the typical bib record editing screen. Simply choose:

I > INSERT a Field

Tag of new field? n
NOTE MARC tag 500 [enter]
NOTE Key new data
%0 [enter]

Note that typing %0 will cause the full substitution phrase, as keyed at the beginning of your record keying session, to be inserted above.

Part three of Keying the Record:

Choose: F > FULL Screen Editor, and if you wish, ^F > Show FULL Menu.

Add access points for all names (7XX) or titles (740) that would be helpful, from any source.

Add any series title that would be helpful as an 830 _0 from any source.
Authority Checking:
For each authority controlled field, position the cursor in that field and hit ^G > Verify Headings, and follow the instructions on the screen. See Heather or consult the Innovative manuals with questions.
When finished:

^E > END
Q > QUIT
A > ADD record to data base