Outgoing Shipments:
1. Receive letter from Trappist regarding next bindery pick-up.
2. Search Law Checkin Master in Binding module for bindable units and print
pull slips. Some corrections to the checkin record may need to be made if the
expected bindable unit is incorrect i.e. expected bindable unit is 3 issues
but title is now published quarterly card should be corrected to reflect this
publication change.
A bindable unit is a complete volume with the first issue
of the next volume received.
3. Based on the number of pull slips printed, return letter to Trappists with
the estimated size of the shipment. Also e-mail the Technical Services Librarian
this information along with the shipment date.
4. Two weeks prior to shipment date, begin pulling bindable units from the RBR
(those with call no. K1-K30) and stacks.
5. Within 24 hours of being pulled, the bindable
unit should be marked as either TO BIND (if all issues were on shelf) or BIND
PREP (if some issues were missing) and a bindery slip should be printed.
Note that the old transaction date is kept and that the date in the Transaction
Date box should represent the bindery shipment date.
6. On the first morning of the shipment week, bindery should be boxed for pick-up.
7. BIND PREP titles should be shelved on Technical Services shelves in alphabetical
order so that they are easily accessible to Public Services staff for retrieval.
Incoming Shipments:
1. Boxes should be unpacked onto book trucks and titles should be grouped together
for checkin. Shipment should be processed within one week of its return.
2. Checkin bound volumes, retrieving by call no (for error checking)
3. Create item record for bound volume
4. Update holdings record to indicate bound holdings
5. Insert range of boxes at end of checkin card.
6. Physically process the volumes (stamp and strip). May be done by students.
7. Volumes should be ready to shelve.
8. Create a review file of checkin records with TO BIND titles and review for
items not returned with shipment.
