The Project BOB Website

Project BOB has been established in order to replace the University's current ERP (Enterprise Resource Planning) system, SCT Plus, which is coming to the end of its life.

The University's ERP system consists of Student and Financial Aid Information, Human Resources, Finance and Advancement, along with a variety of self-service tools. It is estimated that the migration of our existing ERP system to a new one will take approximately 3 years.

Project BOB Mission Statement:
In support of the USF mission, the Enterprise Resource Planning Project, Project BOB, will implement an integrated, web-based, management information system that improves service through more efficient processes and provides the USF community and affiliates with accurate, secure, timely and readily accessible data.

Please check this site for new information as this project progresses.

• Project BOB Information
• ERP Planning & Implementation Groups
• Communications to the USF Community
• Contact Information
• General ERP Information
• Banner Security

Restricted resources for the USF Community: log in with your USFconnect username and password
Intranet Resources for Project BOB team members

Project BOB Information

• Intranet - USF Only Resources: location of additional documentation, including USF's original RFP request and vendor documentation (restricted access, login with USFconnect username and password).
  
• Project Plan Related:
  • Project Charter
  • Project Definition Document (requires login)
  • High-Level Project Timeline
  • Current Milestone Listing (this is updated as we progress)
    
• Monthly Status Reports (requires login)
• New & Enhanced Services Request
• Data Standards Manual (requires login)

ERP Planning and Implementation Groups

• ERP Steering Committee
• ERP Procurement Team
• Administrative Applications UITC Subcommittee
• ERP Core Project Team
• ERP Implementation Teams
• USF ERP Governance Model
• ERP Project Organization Chart

Communications to the USF Community

• March 26, 2008: HR Banner Updates
• March 25, 2008: Financial Aid Self-Service Link Going Live
• February 29, 2008: SIS Plus to be Query Only
• February 26, 2008: A Message from the Registrar
• February 5, 2008: Electronic Timesheet Training Resources
• January 25, 2008: A Message from the Graduation Center
• January 18, 2008: A Message from the President
• November 8, 2007: A Message from the Director of Financial Applications
• November 6, 2007: A Message to the University Community
• November 5, 2007: A Message from the Registrar
• November 2, 2007: A Message to the University
• October 23, 2007: A Message from the Registrar
• October 11, 2007: A Message from the Registrar
• October 10, 2007: A Message to University Students
• October 8, 2007: A Message from the Registrar
• October 5 , 2007: A Message From the President
• September 29, 2007:Training Schedule for Department Chairs and Directors
• September 25, 2007:A Message From the Registrar
• June 28, 2007: A Messasge From the Provost
• March 29, 2007: A Messasge From the President
• Fall 2006: What's Up With BOB Newsletter
• Summer 2006: What's Up With BOB Newsletter
• December 1, 2005: USF Signs Contract for New Core Admin System
• September 2, 2005: Administrative Information System Update
• July 28, 2005: Core Administrative System (ERP) Project Update
• July 21, 2005: Core Administrative System (ERP) Project Update
• July 15, 2005: Core Admin System (ERP) Project Update
• July 8, 2005: USF Plans to Replace Core Admin System
  
• Main Project BOB Updates Archive: history of the updates posted to the main Project BOB website as presented in the update box.

Project Contact Information

If you have any questions regarding the ERP Project, please feel free to contact Beth Forest, Project Manager, ESA or Steve Gallagher, Director, ESA.

General ERP Information

• What is Enterprise Resource Planning? And more about ERPs from the ABC's of ERP.
• A graphical example illustrating our system now and what it would look like after the ERP migration.
• Who is our selected vendor?
  • SunGard SCT: the Banner suite, which is comprised of Student, Financial Aid, Human Resources, Finance and Advancement.
• ERP Procurement Team Recommendation Report (log in with your USFconnect username and password)

ERP Steering Committee
The ERP Steering Committee reviews and approves scope, objectives, principles, vendor(s); reviews and recommends modifications; and receives budget status reports. This committee reports to the Board of Trustees and the President.

• Salvador Aceves, Associate Provost, Academic Affairs
• Charlie Cross, VP, Business & Finance
• John Fitzgibbons, Executive Intern, President's Office
• Margaret Higgins, VP, University Life
• BJ Johnson, Dean, Academic Services
• David MacMillan, VP, University Advancement
• Tracy Schroeder, VP, Information Technology Services

ERP Procurement Team
The ERP Procurement Team is responsible for reviewing and scoring RFP responses, attending appropriate portions of each vendor demonstration, analyzing functional requirements and vendor demonstration feedback and scores, participating in vendor reference checks, and evaluating potential risks associated with each vendor. Based on information gathered the team will evaluate the overall efficacy of each vendor and submit to the ERP Steering Committee a vendor recommendation.

• Kim Kvaal, Finance
• Martha Peugh-Wade, Human Resources
• Archie Porter, Student System
• Kristopher Young, Advancement
• Beth Forest, ITS
• Steve Gallagher, ITS

Enterprise Systems & Applications UITC Subcommittee
Receives updates from the ERP Implementation Teams and provides input.

• Advancement
  Kristopher Young, Director of Migration, University Advancement
• Finance
  Ivy Efendioglu, Controller, Business & Finance
• Financial Aid
  Susan Murphy, Sr. Associate Dean and Director, Financial Aid, Academic Services
• Human Resources
  Martha Peugh, Associate Director, Human Resources, Business & Finance
• Student
  Archie Porter, Sr. Associate Dean and University Registrar, Academic Services
• Technical
  Michael Fraley, Manager, Programming & Applications, ESA, ITS
• Project Managers
  SunGard SCT: Linda Wooden
  USF / ITS: Beth Forest
• ITS ESA Director
  Steve Gallagher

ERP Implementation Teams
The ERP Implementation Teams are responsible for the actual implementation of the new ERP solution. There will be several teams; Banner General, Advancement, Finance, Human Resources, Student, Financial Aid, Technical and Reporting. Each team will consist of the appropriate department representatives and ITS personnel.

Teams: Advancement || Finance || Human Resources || Student || Financial Aid || Technology || Banner General || Document Management || Reporting