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E-Timesheets

For support, please contact the E-Timesheets Support Line at etimesheets@usfca.edu or x5743. Normally we will respond within four business hours, except on days when we are processing payroll.

Student summer jobs: Any work after May 20 must be reported on a summer job. Please confirm with your supervisor that he/she is having an EPAF (electronic personnel action form) submitted to set up the job in the system. Your e-timesheet will be available after the EPAF has been approved and applied. If your e-timesheet is not available by the submitter deadline (last day of the period), please contact the support line at etimesheets@usfca.edu or x5743.

Recent graduates in student summer jobs:

If you no longer have a Student tab in USFconnect, you can access your e-timesheet through the Alumni tab. Click here for instructions.

If you no longer have LAN access (to log in to the USF network), ask your supervisor to request an extension of access from the ITS Help Desk at itshelp@usfca.edu or x6668.

EPAF originators: You do not need to submit an EPAF if you only need to change a timesheet org code or approver. Instead, contact our support line. In the future, we will require a form to be completed. However, if you are submitting an EPAF for a change in salary, title, position number, FOAP, etc. and the timesheet org code will also change, please use the new code on the EPAF.

Please look up the correct timesheet organization code (also called P-ORG) by approver name and submitter department/unit and enter the code in the timesheet organization field. Specify the approver's name in the comments field on the EPAF.

An approver may have more than one timesheet org code, such as one for approving student employees and one or more for approving non-student employees. Timesheet org codes for approving student employees have the word "Students" in their description. Approvers do not need to be the supervisor of the employee.

W-2 forms: If you need a W-2 form re-printed, please contact the support line and provide your name, CWID (eight-digit ID) and preferred method of delivery (pick-up, USPS or inter-office mail). If you would like it mailed, please confirm your address.

Submitter FAQ

Overview
Who should submit an e-timesheet?
Do I need to submit an e-timesheet if I do not have time/leave to report?

Submitting
When are the submitter deadlines?
What is the schedule of email reminders for submitters?
How can I access my e-timesheet?
When do e-timesheets for a period become available?
How can I enter hours to report time or leave?
How do I enter hours for USF holidays or mandatory days off?
How do I submit my e-timesheet?
How can I make corrections?
How can I report time or leave for a past period (for which the approval deadline has passed)?
How can I submit a paper timesheet?
When will I get paid?
What are flex schedules?

Troubleshooting
Why can't I access my e-timesheet?
Why can't I enter hours?
Why do I have more than one e-timesheet to choose from?
What does the "Submit not allowed" warning message mean?
What does the "Time transaction already exists" warning message mean?
Why are old or incorrect jobs listed?

Leave
How should I report time off for medical appointments?
What happens if I use more leave than I have accrued?
How can I check my leave balances?

Overtime and comp time
How should I report overtime?
How should I report comp time?

Approver FAQ

Overview
Who can be an e-timesheet approver?

Approving
What is the schedule of reminder emails for approvers?
When is the approval deadline?
Why does a submitter not show up in my approval queue?
What should I do about e-timesheets that are not ready for my approval?
How do I approve an e-timesheet?
How can I make corrections?
How can I approve after the deadline?
What does the "Approval not allowed" warning message mean?
How can I check my employees' leave balances?

Proxy approvers
How can I set up a proxy (back-up) approver?
How can I act as a proxy approver?

Miscellaneous

Why is the current period not the default on my e-timesheet?
Do I have to receive so many approver reminder emails?
How can I print an e-timesheet on a single page?
How can submitters/approvers stop getting reminder emails when an employee is on leave?
How can submitters/approvers stop getting reminder emails when an employee is no longer working?
By when must an employee who is terminating employment submit his/her final e-timesheet?

Submitters

Overview

Q. Who should submit an e-timesheet?

A.

Report time

E-Class Description Payroll Type
BB Hourly student workers
SH
BC Work-study student workers
SH
DD Non-hourly OPE staff
SH
EE Hourly OPE staff
SH
FF Non-union, non-exempt hourly employees
SH
HH Non-union, non-exempt salaried employees
SH
II Non-union hourly employees (Reg Campus)
SH
KK Hourly Public Safety officers
SH
NN Hourly gardeners and laborers
SH

Report leave

E-Class Description Payroll Type

GG

Semi-monthly administrators
SM
LL Executive and monthly administrators
MO
UU Law librarians
MO
VV USFFA librarians
MO

Not on e-timesheets

E-Class Description
AA USFFA full-time faculty
BN Off-campus student work study (except for America Reads tutors)
CC Students paid by stipend
JJ Salaried Public Safety officers
MM Salaried gardeners and laborers (Local 1877)
PP Hourly engineers (Local 39)
QQ Monthly stipend
RR Semi-monthly stipend
SS USFFA part-time faculty
TT ALP full-time faculty
WF Faculty off cycle
XX CPS part-time, non-union faculty
ZZ CPS full-time faculty

Q. Do I need to submit an e-timesheet if I do not have time/leave to report?

A. Currently, we are not requiring student or non-union, non-exempt hourly employees to submit an e-timesheet if they have no time to report.

However, if you open your e-timesheet, you should submit it, even if you have no time/leave to report. The system creates a "No hours entered" error if you try to submit an e-timesheet without entering any hours. For employees who report time, the error will prevent the e-timesheet from being submitted. You should enter a zero for Regular Pay for any day (just once) and try submitting again. Employees who report leave may disregard the error.

All other employees on e-timesheets should submit an e-timesheet every period or a paper timesheet if they miss submitting their e-timesheet.

Submitting

Q. When are the submitter deadlines?

A. By 11:59 pm on the last day of the period (the 5th and 20th for SH employees, the 15th and last day of the month for SM employees, and the last day of the month for MO employees). Please see the payroll schedule. Please note that the "Submit by" date on the e-timesheet is incorrect. It is the approval deadline. The reminder emails have the correct submitter deadlines.

Q. What is the schedule of reminder emails for submitters?

A. Reminder emails are sent at 7 am on the second-to-last business day of the period and 7 am, 1 pm, 3 pm and 5 pm on the last business day of the period.

Q. How can I access my e-timesheet?

A.

Non-student employees:

1. Log into USFconnect.
2. Click on the Employee tab.
3. Click on "Click here" under 2008 (Banner) under Employee Self Service.
4. Click on the Employee tab.
5. Click on "Time Sheet" if you should report time and "Leave Report" if you should report leave.

Student employees:

1. Log into USFconnect.
2. Click on the Student tab.
3. Click on "Click here" under Banner Self Service.
4. Click on the Employee tab.
5. Click on "Time Sheet".

Recently graduated student employees (who no longer have a Student tab in USFconnect):

1. Log into USFconnect.
2. Click on the Alumni tab.
3. Click on any link under Alumni and Friends Self Service. That should bring you into Banner Self Service.
4. Click on the Employee tab.
5. Click on "Time Sheet".

If you cannot log into USFconnect, please contact the ITS Help Desk at x6668 or itshelp@usfca.edu for assistance.

Q. When do e-timesheets for a period become available?

A. E-timesheets for a period become available two calendar days after the approval deadline for the previous period. For example, if the approval deadline was 11:59 pm on the 21st, then e-timesheets for the next period would become available at 12:01 am on the 23rd. This allows Payroll a one-day window to make changes to timesheet org codes and approvers.

Q. How can I enter hours to report time or leave?

A. Enter hours by clicking on "Enter hours" under the appropriate date and earnings category (such as regular pay or sick leave), typing the number of hours in the input box that appears, and clicking Save or hitting Enter/Return. Do not click Submit until you are completely done.

Q. How do I enter hours for USF holidays or mandatory days off?

A.

OPE staff:

If a holiday falls on a day that you were scheduled to work, enter your regularly scheduled hours under the "Regular Pay" earnings category. If a holiday falls on a day that you were not scheduled to work, do not enter any hours.

Employees with flex, alternate, part-time or VRT work schedules are entitled to a pro-rated amount of time off for holidays (based on their FTE). For example, if you are 0.8 FTE, you are entitled to six hours (0.8 x 7.5 hours) off when 1.0 FTE employees get 7.5 hours off.

If a holiday falls on a day of the week that you normally work more or less than 7.5 hours, enter your regular hours as "Regular Pay" for that day, calculate what percent of 7.5 hours you are entitled to take off (based on your FTE), and either make up the difference (if you were entitled to take off less than you normally work) or take off the difference (if you were entitled to take off more than you normally work) at a time that your supervisor and you agree to.

For example, if a holiday falls on a Friday (such as Good Friday), you are 0.92 FTE and you normally work 8.5 hours on Fridays, enter 8.5 hours under "Regular Pay" for that day. You are entitled to 6.9 hours off (0.92 x 7.5 hours), so you should work an extra 1.6 hours (8.5 - 6.9) on another day.

For the same employee, if a holiday falls on a Thursday and he normally works 4.5 hours on Thursdays, he should enter 4.5 hours under "Regular Pay" for that day. He is entitled to 6.9 hours off, so he can take 2.4 hours (6.9 - 4.5) off on another day.

When you work hours to make up for time off on a holiday that exceeded what you were entitled to, do not record those hours on your e-timesheet. Simply add a comment on your e-timesheet noting that you worked X hours on that day and specify which holiday they were for. From the first example above, when you work the extra 1.6 hours on another day, do not record those hours on your e-timesheet. Just add a comment noting which date you worked the additional 1.6 hours and which holiday they were for.

When you take off hours because you were entitled to take off more hours than you normally work on the day of a holiday, enter those hours as "Regular Pay" for the day that you take them off and note in a comment how many hours you took off, which day that was on and which holiday they were for. From the second example above, when you take off 2.4 hours on another day, enter those hours as "Regular Pay" (just as you report hours for a holiday) and add a comment noting that 2.4 hours on that date were for which holiday.

For 7.5 or fewer hours worked on a holiday, you may take a day off at a time that your supervisor and you agree to. Enter five hours under Compensatory Time Earned. The system will multiply the hours by 1.5 when calculating your comp time balance. For any time exceeding 7.5 hours worked on a holiday, report the hours using the Overtime Premium 1.5 earnings category.

For mandatory days off, enter your regular hours under Vacation or Unpaid Leave.

Employees who report leave:

For USF holidays, do not enter any leave.

For mandatory days off, enter the time you took off under Vacation or Unpaid Leave.

Q. How do I submit my e-timesheet?

A. Open your e-timesheet, check that you have entered your hours accurately and click Submit.

Q. How can I make corrections?

A. If you have already submitted your e-timesheet and your approver has not approved it, your approver can make corrections (and add a comment to explain why he/she is making changes) or delete your e-timesheet, allowing you to start over.

If your approver has already approved your e-timesheet, you must submit a paper timesheet.

Q. How can I report time or leave for a past period (for which the approval deadline has passed)?

A. You must submit submit a paper timesheet.

Q. How can I submit a paper timesheet?

A. Print a copy of your complete e-timesheet (using 8.5x11-inch paper is preferable), mark the changes, sign the timesheet, have your approver sign it and keep a copy, and then bring it to HR in LM 339.

If you did not start your e-timesheet during the allotted timeframe, it will not be available to view or print. Please pick up a paper timesheet from HR. Include your name, CWID (instead of social security number) and dates of the period when completing it.

OPE staff and exempt employees only need to report time off (vacation, sick leave, etc.).

Student employees should include their job position and suffix (such as B59999-01) or department and pay rate.

Use a single row for each earnings code you would like to report hours for and note the earnings code (listed on the back of the paper timesheet). In each row, write in the hours for the correct days (of the month) and the total hours for the row.

Sign the timesheet, have your e-timesheet approver sign it and keep a copy, and turn it in to HR.

Payroll will accept paper timesheets with only the approver's signature, but submitter and approver signatures are preferred.

Q. When will I get paid?

A. Please see the pay dates on the payroll schedule.

Salaried employees, including OPE staff, will get paid their regular salary regardless of whether their e-timesheet is approved on time.

Student and other hourly employees will get paid for the hours on their e-timesheets as of the approval deadline, even if they fail to submit their e-timesheet or their e-timesheet is not approved on time.

If you are not able to submit an e-timesheet or need to make corrections to your e-timesheet after the approval deadline, you must submit a paper timesheet. If Payroll receives the paper timesheet before beginning to process the payroll (on the business day after the approval deadline), the hours/corrections should be reflected on your next paycheck.

Q. What are flex schedules?

A. Non-hourly OPE staff may negotiate flex schedules with supervisors that include shifts of more and/or less than 7.5 hours a day. They are not paid overtime or earn comp time for their scheduled hours. Your supervisor should inform the support line if you have a flex schedule so that overtime and comp time are correctly calculated.

Troubleshooting

Q. Why can't I access my e-timesheet?

A. Some possible reasons:

1. E-timesheets do not become available until two calendar days after the approval deadline for the previous period.
2. Did you choose the correct period from the drop-down list for the correct job?
3. The EPAF setting up the job may not have been approved and applied yet. (For first-time student employees, the Employee tab will not be available under the Student tab in USFconnect.)
4. You or your approver may not be set up correctly in Banner. (When you click on Time Report or Leave Report, the message “Your records cannot be processed at this time. Please contact the Payroll Department.” appears.) Please contact the support line.

Q. Why can't I enter hours?

A. If you can open your e-timesheet but cannot enter hours:

1. Did you open an e-timesheet for an earlier period? Please check the "Time Sheet Period" near the top of the e-timesheet.
2. Did you already submit your e-timesheet? Please see its status near the bottom of the e-timesheet.

Q. Why do I have more than one e-timesheet to choose from?

A. If you have multiple jobs, you will have an e-timesheet for each. If your position number or pay rate has changed in Banner, you will have multiple e-timesheets, which lets you view historical information for about one year. However, you will only be able to submit e-timesheets under your new position.

Q. What does the "Submit not allowed" warning message mean?

A. This message appears if you click on the Submit button more than once, such as by using your browser's Back button and returning to the screen showing the record before it was submitted.

Q. What does the "Time transaction already exists" warning message mean?

A. This message appears if you open an e-timesheet, use your browser's Back button and try to open it again.

Q. Why are old or incorrect jobs listed?

A. Historical data will be available for about one year. We are working on removing incorrect job information.

Leave

Q. How should I report time off for medical appointments?

A. Report medical appointments as sick leave.

Q. What happens if I use more leave than I have accrued?

A. If you exceed your sick leave, the time will be deducted from your vacation leave. For non-exempt employees, if you exceed your vacation leave, your pay will be deducted. For exempt employees, if you take a full day's leave and exceed your vacation leave by the same or more hours, your pay will be deducted.

Q. How can I check my leave balances?

A.

1. Log into USFconnect.
2. Click on the Employee tab.
3. Click on "Click here" under 2008 (Banner) under Employee Self Service.
4. Click on the Employee tab.
5. Click on Leave Balances.

For SM and MO employees, leave taken is updated when your e-timesheet is approved and leave earned (accrued) is updated when the payroll is processed.

For SH employees, leave taken and earned are updated when the payroll is processed.

Leave earned is for pay periods while leave taken is for leave periods.

Example: An SM employee checking on the 15th of a month will see an available balance that reflects leave taken as of the end of the previous month (since the e-timesheet for the second half of the previous month would have been approved by then) and leave earned for working through the first half of the current month (since the payroll processing earlier that month is for the pay period of the first half of that month).

Your Available Balance is carried over to become your Available Beginning Balance near the beginning of each calendar year. It includes one period's accrual from the new year (so the Earned total for the year does not include that first period's accrual).

Overtime

Q. How should I report overtime?

A.

Students and other non-union hourly workers

Use the Overtime Premium 1.5 earnings category (for 1.5x regular pay) to report work performed:

1. In excess of eight hours up to and including 12 hours in any work day.
2. In excess of 40 hours per work week.
3. In the first eight hours on the seventh consecutive day of work in a work week.

Use the Overtime 2.0 earnings category (for 2x regular pay) to report work performed:

1. In excess of 12 hours in any work day.
2. In excess of eight hours on the seventh consecutive day of work in a work week.

For students, the work week is defined as Sunday through Saturday.

Be sure to consider hours from all USF jobs. For example, if on the same day you work 5 hours at job A and later 4 hours at job B, report 5 hours of Regular Pay on job A and 3 hours of Regular Pay and 1 hour of Overtime Premium 1.5 on job B (assuming the hours only fall into the first criterion above). If the hours are mistakenly reported as Regular Pay, Payroll will try to contact the supervisors to determine on which job the overtime occurred. If we cannot determine that in time to process the payroll, we will charge the overtime to the higher-paying job.

Non-hourly OPE staff

Use the Overtime Premium 1.5 earnings category (for 1.5x regular pay) to report work performed:

1. In excess of 7.5 hours on any work day.
2. In excess of 37.5 hours in any work week.
3. On the sixth consecutive day of work in any work week.

Use the Overtime 2.0 earnings category (for 2x regular pay) to report work performed:

1. On the seventh consecutive day of work in any work week.

For OPE staff without flex schedules, the work week is defined as Monday through Sunday.

For OPE staff with flex schedules, the work week is defined as starting at noon on Friday. Employees with flex schedules are entitled to overtime for any time worked over a standard work day or work week and assigned time worked over 37.5 hours in one week or 75 hours in two weeks.

For more complete information, please click here for the contract.

Q. How should I report comp time?

A. Full-time OPE staff are eligible to earn comp time in lieu of overtime with the agreement of their supervisors. Following the criteria above for overtime, enter the hours worked as Compensatory Time Earned or Comp Time 2x. The system will multiply the hours by 1.5 or 2 when calculating your comp time balance. When you take the time off, enter the hours as Compensatory Time Off.

Approvers

Overview

Q. Who can be an e-timesheet approver?

A. Any non-student employee may be an approver, with the following exceptions:

  • OPE staff may only approve student employee e-timesheets.
  • An employee may not approve the e-timesheet of anyone with managerial authority over him/her.
  • Two employees may not approve each other's e-timesheets.
  • Employees may not approve their own e-timesheets.
  • Employees in pooled positions, such as student workers and part-time faculty, may not approve e-timesheets.

Approving

Q. What is the schedule of reminder emails for approvers?

A. Reminder emails are sent at 7 am each day starting on the first business day after the SM submitter deadline (15th and last day of the month) and at 7 am, 1 pm, 3 pm and 5 pm on the approver deadline.

Q. When is the approval deadline?

A. The approval deadline is 11:59 pm on the first business day after the 5th and 20th of the month. Please see the payroll schedule.

Q. Why does a submitter not show up in my approval queue?

A. Submitters will only appear in your approval queue after one submitter under the timesheet organization code has started his/her e-timesheet.

Q. What should I do about e-timesheets that are not ready for my approval?

A. The answer depends on a combination of factors: whether the employee reports time or leave, whether the employee has started the e-timesheet, whether the employee has time/leave to report and whether the employee has entered time/leave on the e-timesheet.

1. Employee reports time (student, OPE and temporary employees paid through USF)

a. E-timesheet started

 
Has time to report
Does not have time to report
Has entered time Ask employee to submit. If employee is not available, ask support line to submit. Ask employee to correct. If employee is not available, ask support line to submit for you to correct and approve.
Has not entered time Ask employee to enter time and submit.* Ask employee to enter a zero for Regular Pay for any day and submit. See "No hours entered" error explanation.*
*In these situations, if the employee is not available, the support line cannot help, as the system will not allow us until after the approval deadline to submit a blank e-timesheet that we did not extract (open) for employees who report time.

b. E-timesheet not started

Has time to report
Does not have time to report
Ask employee to start and submit e-timesheet. If employee is not available, ask support line to extract (open) and submit for you to enter time and approve. You do not need to do anything and may disregard the reminder emails. Unfortunately, we cannot selectively stop the reminder emails.

2. Employee reports leave (exempt employees)

a. E-timesheet started

 
Has leave to report
Does not have leave to report
Has entered leave Ask employee to submit. If employee is not available, ask support line to submit. Ask employee to correct. If employee is not available, ask support line to submit for you to correct and approve.
Has not entered leave Ask employee to enter leave and submit. If employee is not available, ask support line to submit for you to enter leave and approve. Ask employee to submit. If employee is not available, ask support line to submit.

b. E-timesheet not started

Has leave to report
Does not have leave to report
Ask employee to start and submit e-timesheet. If employee is not available, ask support line to extract (open) and submit for you to enter leave and approve. You do not need to do anything and may disregard the reminder emails. Unfortunately, we cannot selectively stop the reminder emails.

For hourly employees (who report time), if you know the employee worked, you are required to report the hours by the approval deadline even if the employee fails to submit his/her e-timesheet.

If an employee has started an e-timesheet, we ask that you approve it even if no time/leave is reported, for these reasons:

1. To make the e-timesheet available for the employee to print in case corrections are needed.
2. To have the employee's confirmation of no time/leave, for the audit record. Second-best would be only the approver's confirmation of such.
3. To help ensure that no reported time/leave is accidentally deleted.

In the future, we may require every employee on e-timesheets to submit an e-timesheet every period, even if he/she has no time/leave to report. At that time, we hope to automatically extract/open all e-timesheets, pre-populate student and temporary employee e-timesheets with a zero for Regular Pay, automatically submit e-timesheets if employees miss the submitter deadline, automatically approve e-timesheets if approvers miss the approval deadline, and automatically send approvers a reminder email to submit late approvals by paper.

Q. How do I approve an e-timesheet?

A.

Please follow these steps:

1. Log into USFconnect.
2. Click on the Employee tab.
3. Click on "Click here" under 2008 (Banner) under Employee Self Service.
4. Click on the Employee tab.
5. Click on "Leave Report".
6. Select "Approve or Acknowledge Time" and click on "Select".
7. Choose the correct Pay Period (from the drop-down list) for the correct department (if you are the approver for more than one) and click on "Select".
8. Click on the name of the submitter to view his/her e-timesheet.
9. Choose "Change Record" if you need to make changes. If you make changes, enter a comment and notify the submitter by email.
10. Click "Approve" to approve.

An online tutorial is also available.

Q. How can I make corrections?

A. Choose "Change Record" to make changes. If you make changes, please explain why in the comments field and notify the submitter by email.

Alternatively, choose "Delete" to delete the e-timesheet and allow the submitter to start over. If you do so, send a PDF of the e-timesheet to the submitter in case he/she does not have a record of what was entered.

If you need to make corrections after approving, the submitter must submit a paper timesheet. Please see the instructions for submitting a paper timesheet.

Q. How can I approve after the deadline?

A. If you miss the approval deadline, please send your approval via a paper timesheet. Click here for instructions. Payroll will approve ("override") any e-timesheets that have been started but not approved by the deadline.

Q. What does the "Approval not allowed" warning message mean?

A. This message appears if you click on the Approve button more than once, such as by using your browser's Back button and returning to the screen showing the record before it was approved.

Q. How can I check my employees' leave balances?

A. For exempt employees (who report leave), after choosing a department and period, on the Department Summary page click on "Leave Balance" under the "Other Information" column. For non-exempt employees (who report time), please see the quarterly vacation report and recent timesheets.

Proxy approvers

Q. How can I set up a proxy (back-up) approver?

A. Follow these steps:

1. Log into USFconnect.
2. Click on the Employee tab.
3. Click on "Click here" under 2008 (Banner) under Employee Self Service.
4. Click on the Employee tab.
5. Click on "Time Sheet" if you should report time and "Leave Report" if you should report leave.
6. On the next screen (the Time Reporting Selection page), click on "Proxy Set Up" near the bottom center of the page.
7. Select the proxy approver from the list (alphabetical by last name).
8. Click Add.
9. Click Save.

If the person is not on the list, please contact the support line.

The list of possible proxy approvers includes some people who would need to be set up in additional Banner tables to act as proxy approvers. In advance of your absence, please ask the proxy approver to verify that he/she is set up as an approver by following the instructions for the next question in this FAQ and to contact the support line if he/she needs help.

Proxy approvers do not receive reminder emails. You must tell the proxy approver when you will not be available.

Until security is tightened, proxy approvers will be able to see and act on all e-timesheets that you approve. Please communicate clearly to the proxy approver which e-timesheets he/she should approve.

Q. How can I act as a proxy approver?

A. Follow these steps:

1. Ask the approver to choose you as a proxy approver. Please see the instructions for the previous question in this FAQ.
2. Log into USFconnect.
3. Click on the Employee tab.
4. Click on "Click Here" under "2008 (Banner)" under Employee Self Service.
5. That will bring you to the Employee page. Click on Leave Report.
6. That will bring you to the Time Reporting Selection page. Choose the approver's name in the drop-down list next to "Act as Proxy:" and click Select.
7. That will bring you to the Approver Selection page. Choose each TS ORG that you are acting as a proxy approver for and choose the correct period.

If the approver's name is not available, please contact the support line.

Proxy approvers do not receive approver reminder emails.

Miscellaneous

Q. Why is the current period not the default on my e-timesheet?

A. USF has requested this change from SunGard Higher Education, the Banner vendor. A fix may be available with Banner 8.2 in spring 2010.

Q. Do I have to receive so many approver reminder emails?

A. Once you have approved all of the e-timesheets for which you are the approver, you will not receive further reminder emails.

If an e-timesheet is not ready for your approval after the submission deadline, please click here.

If an employee does not need to report hours for the period, you can ask the him/her to submit zero hours or ask the support line to extract and submit the e-timesheet for you to approve.

Q. How can I print an e-timesheet on a single page?

A. We suggest using Firefox and landscape orientation.

Q. How can submitters/approvers stop getting reminder emails when an employee is on leave?

A. Gregg Cannella, Human Resources Specialist, will adjust the job record to temporarily take the employee off e-timesheets. Gregg will also handle the payroll reporting of your leave. You do not need to submit an e-timesheet for the time that you are on leave, but you should submit one (even for a partial period) for the days before you begin leave and after you return.

Q. How can submitters/approvers stop getting reminder emails when an employee is no longer working?

A. The supervisor should have an EPAF (electronic personnel action form) submitted to have the job terminated.

Q. By when must an employee who is terminating employment submit his/her final e-timesheet?

A. The final e-timesheet should be submitted by the employee and approved by the approver at least three days prior to the employee’s last day of work. If the period is not open for the employee, a paper timesheet should be received by Payroll at least three days prior to the employee's last day of work.


Training

Student Employees

Non-Exempt Staff

Exempt Staff

Monthly and semi-monthly administrative staff

Part-Time Staff

Approvers


E-Timesheet Communications

HR-Budget Manager Meeting Presentation Slides - July 16, 2008
HR-Budget Manager Meeting Presentation Slides - August 7, 2008


 
 
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