To ensure a seamless event
experience, our office coordinates requests for room setups, audio/visual
equipment, catering, parking/transportation, event recording/broadcasting, conference
phones, eco-stations, decor, rentals, floral, pre and post cleaning services, special furniture
deliveries, and One Card access, etc.
RELOCATION: Sometimes the needs of
the university community will take precedence over meetings/events; we reserve
the right to relocate your event. At all times, academic classes take precedence. In good faith, we will relocate you to the most suitable alternate location and notify you with as much notice as
possible.
FURNISHINGS: Basic chairs and tables
are provided by the university. If you wish to upgrade, rentals will be
provided at a cost to your budget. Please note that some rooms cannot be
re-configured and may have certain restrictions.
FOOD & BEVERAGE: Bon Appétit
Catering is the exclusive caterer on campus. In LM 100, LM 103, LMR 419, and LM
Del Santo Reading Room, food and beverage must be served in glass and china at
an additional cost. All orders/changes must be submitted to your Event Manager at least 72 hours in advance to avoid any surcharges.
AUDIO/VISUAL: If a room is not
already equipped, our office will supply and setup A/V (screens, projectors,
speakers, microphones) for you. It is recommended you bring your own laptop.
Sound outside can only be amplified during the activity hour, 11:45-12:40, on
Tuesdays and Thursdays.
MATERIALS: Please note that nothing
may be taped or hung on the walls in any space on campus. In the event you do,
your account will be charged for the proper cleaning and/or damage.
CLEANINGS: If there is excessive
debris or food items on the floor or left in space, your account may be charged
for a cleaning.
ACCESS: Please do not assume that
your reserved space will be accessible early or that you are allowed to stay
after your scheduled time. Please remember that when you use a local room, you are a guest; as such, local kitchens, equipment, and staff are not resources you may utilize. If you need copying or catering services, those arrangements should be made in advance. At the end of your event, please leave the room in the same condition as you found it.
CLASSROOMS: All classrooms are
furnished to accommodate the maximum capacity by law. Additional furnishings,
chairs, and/or tables are not provided. No additional technology other than
present in the room is provided. If you would like to use the classroom
technology, please bring your valid One Card to ITS to check out a key. If you are
a student, ITS will require that your faculty/staff advisor do this on your
behalf. For assistance with classroom technology, please contact the ITS Help
Desk at 415-422-6668. As a courtesy to the class and/or group using the room
after your event, we ask that you return the furniture to the configuration
illustrated on the chart inside the classroom at the conclusion of your event.
