To ensure a seamless event
experience, our office coordinates requests for room setups, audio/visual
equipment, catering, parking permits, event recording/broadcasting, conference
phones, eco-stations, pre and post cleaning services, special furniture
deliveries, and One Card access, etc. Once a room/space has been secured, you
will be contacted by Events Management & Guest Services to confirm further
needs and details.
Relocation: Sometimes the needs of
the university community will take precedence over meetings/events; we reserve
the right to relocate your event. In good faith, we will relocate you to the
most suitable alternate location and notify you with as much notice as
possible.
Furnishings: Basic chairs and tables
are provided by the university. If you wish to upgrade, rentals will be
provided at a cost to your budget. Please note that some rooms cannot be
re-configured and may have certain restrictions.
Food & Beverage: Bon Appétit
Catering is the exclusive caterer on campus. In LM 100, LM 103, LMR 419, and LM
Del Santo Reading Room, food and beverage must be served in glass and china at
an additional cost.
Audio/Visual: If a room is not
already equipped, Events Management & Guest Services will supply and setup
A/V (screens, projectors, speakers, microphones) for you. It is recommended you
bring your own laptop. Sound outside can only be amplified during the activity
hour, 11:40-12:40, on Tuesdays and Thursdays.
Materials: Please note that
nothing may be taped or hung on the walls in any space on campus. In the event
you do, your account will be charged for the proper cleaning and/or damage.
Cleanings: If there is excessive
debris or food items on the floor or left in space, your account may be charged
for a cleaning.
Access: Please do not assume that
your reserved space will be accessible early or that you are allowed to stay
after your scheduled time.
Classrooms:
All classrooms are furnished to accommodate the maximum capacity by law.
Additional furnishings, chairs, and/or tables are not provided. No
additional technology other than present in the room is provided. If you
would like to use the classroom technology, please bring your valid One Card to
ITS to check
out a key. If you are a student, ITS will require that your faculty/staff
advisor do this on your behalf. For assistance with classroom technology,
please contact the ITS Help Desk at 415-422-6668. As a courtesy to the class and/or
group using the room after your event, we ask that you return the furniture to
the configuration illustrated on the chart inside the classroom at the
conclusion of your event.
