Academic Regulations and Requirements

In addition to the General Regulations stated in this catalog, the Masagung Graduate School of Management applies the following regulations to all students enrolling in graduate programs.

Grading System

The work of graduate students is evaluated and reported in terms of the following grade types:

  A - Outstanding

  B - Satisfactory; student meets all major course competencies

  C - Student meets minimum standards for obtaining credit*

  F - Failure; student does not meet minimum standards for obtaining credit.

All graduate students are required to maintain an overall cumulative grade point average of B (3.0). Scholarship standards for students in the School of Management require that a “B” average (3.0 GPA) be maintained and a lower cumulative GPA may result in probation or academic disqualification.

The grades A, B, and C may be modified by (+) or (-).

In addition, the following notations are sometimes used: 

  •  P - “Passing,” at least at the lowest passing level (C-); not counted in computing the grade point average. In some graduate programs P/F is used to evaluate those courses associated with research or a field project dissertation proposal, or a dissertation. A Pass-Fail option is irrevocable, if chosen by a student.
  • S, U - “Satisfactory” or “Unsatisfactory” notations are given in certain courses. For an “S” grade, the credits will count toward the total credits required for graduation, but not in the grade point average computation. In some graduate programs, S/U is used to evaluate courses associated with a thesis.
  • I - “Incomplete” denotes an examination or required assignment which has been postponed for a serious reason after consultation with the instructor. Students who have not contacted a faculty member regarding completion of course requirements are subject to a failing grade.
  • Students given approval to postpone course requirements must complete them on the date specified by the faculty member. If the notation is still incomplete at the close of the following semester, it is converted to a failing grade
  • (F). A student who fails to complete course requirements within the allotted time will receive an “F” and be required to repeat the course. All applicable registration processing and tuition and fee payments are required to repeat a course.
  • IP - Work “In Progress”; final grade to be assigned upon completion of the entire course sequence in courses predetermined by the dean. “In Progress” (IP) notations on graduate student transcripts, if not cleared, will revert to an “F” upon expiration of the time limit set by the department.
  • W - “Withdrawal”; a notation used by the Office of the Registrar when a student drops a course after University census date but before the withdrawal deadline in any given semester.
  • NR - Grade “Not Reported” by instructor within 10 days after the examination period; a notation used by the Office of the Registrar. To correct the transcript, the instructor must file a change of grade form. “NR” carries no connotation of student performance and no grade point value is given. “NR” notations that are not reconciled by the end of the following semester will be converted to a failing grade (F).
  • AU - “Auditor”; course not taken for credit. Regular tuition is charged for audited courses. 

Grade Points

Grade points per semester credit of credit are assigned as follows:

  • A+ = 4.0
  • A = 4.0
  • A- = 3.7
  • B+ = 3.3
  • B = 3.0
  • B- = 2.7
  • C+ = 2.3
  • C = 2.0
  • C- = 1.7
  • F = 0.0 

Grade Point Average 

The grade point average is determined by adding the quality points and by dividing the resultant sum by the total number of quality hours. As a general rule, the ratio is based on the number of attempted credits completed; e.g., if a student repeats a course, both courses will be considered in the grade point average. As exceptions to this rule, a “Pass” (P), a “Satisfactory” (S), a “Credit” (CR), an “Unsatisfactory” (U) and a “Withdrawal” (W) will not affect a student’s grade point average.

A student’s cumulative grade point average is based on courses which the student takes at USF. Courses which a student takes at other colleges or universities will not be counted in the cumulative grade point average.

Official Grades

Official grades are available on-line via USFconnect at the end of each term.

Credit for Repeated Courses Policy:

Students may repeat courses. Both the initial grade and the subsequent repeat grade will show on the academic record and count in the grade point average. The credits earned in the repeated courses will not be included in the total needed for graduation unless indicated otherwise in this catalog. See specific course descriptions.

Changes of Grade

Once grades have been recorded, they will not be changed unless there has been an evident unfair grade or error in the process. If you have questions or concerns regarding the grade you were assigned, the first step is to meet with the instructor to discuss the grade. If you still have concerns, please contact the Office of Graduate Student Affairs. If the instructor decides to make a change in the final grade, the instructor must complete the Change of Grade Form and file it with the Office Graduate Student Affairs. The change will become effective only after the Change of Grade Form has been completed with all necessary signatures and filed with the Office of the Registrar.

Appeal Process for Change of Course Grade

When a student believes that his or her final grade for a course was unfair, the student may use the process described herein to seek resolution of the matter. The burden of proving a claim of an unfair grade (e.g. discrimination, unjust treatment, or errors in calculation) rests with the student. Grades are awarded or changed only by the course instructor or through this appeals process. An appealed grade may be raised or lowered during the course of this appeals process. The parties should make every effort to achieve consensus and to resolve conflicts at the lowest level and as quickly as possible, especially in cases where a student’s timely academic progress is in jeopardy. 

The student must direct an appeal in writing to the course instructor involved and the Office of Graduate Student Affairs within the first 30 days of the next semester for the Fall and Spring semesters or 30 days after the grade is available online for Intersession or Summer Session. The appeal must include presentation of whatever evidence of unfair evaluation the student believes is relevant. Once the time limit has expired, an appeal will not be taken forward unless the student could not reasonably have known about the alleged injustice within that time; in that case the student must appeal within 30 days of discovering the alleged injustice. It is the responsibility of all parties to make every effort to resolve their differences between themselves and informally.

If at any stage of the grade appeal process an allegation of academic dishonesty becomes known for the first time, this Grade Appeal Process shall be suspended and the case referred to the Academic Honesty Hearing Committee. The Academic Honesty Hearing Committee will make a written report of its findings to the parties involved. If the Academic Honesty Hearing Committee finds the student not guilty of academic dishonesty, the student shall then have the right to decide whether or not to return to the Appeal Process for Change of Grade. If the Academic Honesty Hearing Committee finds the student guilty of academic dishonesty, then the instructor’s grade will stand and the student will not have the right to return to the Appeal Process for Change of Grade. The Academic Honesty Hearing Committee does not have the authority to alter a student’s grade and should not consider in any way the merits of the grade itself; the only questions are whether academic dishonesty did occur, and if so, what the appropriate sanction(s) should be. 
At any stage, any of the parties may invite the University Ombudsperson to help facilitate an agreement. 

Grade Appeal Committee Process 

Adherence to the time requirements listed below in the formal process is the responsibility of the faculty member and the student. If the student does not adhere to them, then the instructor’s grade will stand. If the faculty member does not adhere to them, then the student may appeal to the dean of the college in which the course was offered to expedite the process. If the faculty member still fails to respond in a timely manner the student may proceed with the appeal directly to the appropriate dean or to Step Two of the Committee Process. This choice will be at the student’s discretion. 

Prior to any action below: All School of Management students are required to meet with the Graduate Student Affairs Office prior to initiating either of the procedures outlined in the below steps.

STEP ONE: The first step in the Committee Process is for the student and instructor mutually to select another full-time faculty member within the same school or college as the course instructor. This mutually selected faculty member (the third-party faculty member) shall examine all relevant evidence presented by the two parties and make a recommendation. The third-party faculty member shall be chosen within two weeks after the appeal is presented and shall render a recommendation within one week after examining the evidence. Upon request by the student, time limits may be extended in order to accommodate the Intersession or Summer Session calendars. 

If the student and the course instructor cannot agree on a third-party faculty member or cannot or do not choose a third-party faculty member, then the chair of the department or the program director involved shall make this selection. If the course instructor is also the chair or coordinator and cannot agree with the student on a suitable third-party faculty member, the student may move directly to Step Two. 

In addition to the third-party faculty member, a qualified student (i.e., any undergraduate or graduate student in good academic standing, with at least a 3.0 GPA, within the college in which the appeal is being processed) may be selected, at the sole discretion of the student who has appealed, to assist the student in any appropriate manner, whether as an advocate, another mediator, or an observer. 

The third-party faculty member shall make his or her written recommendation to the student and instructor simultaneously. The objective shall be to reach consensus based on the third-party faculty member’s recommendation. 

The third-party faculty member shall complete a Step One Grade Appeal Form available in the deans’ offices stating the basis of the claim, the recommendation he or she has made, and whether the parties have accepted the recommendation. This form shall be placed in the student’s official University record at the conclusion of the appeals process, with copies given to both the student and involved instructor. 

STEP TWO: If no consensus is reached at Step One, the student may appeal within one week to the full-time faculty in the department or program in which the course was offered by notifying the department/area chair or program director. Notification must be in writing, including supporting materials. As necessary, the department/area chair, program director may select additional faculty to make the necessary quorum of three full-time faculty. The faculty members shall consider an appeal within 20 working days after receiving the student’s written request. These faculty members shall constitute the Course Grade Appeal Committee and shall hold a hearing on the appeal where both the course instructor and student involved are present. In the hearing, the faculty members shall not be bound by formal rules of courtroom evidence. The basic standard for admission of evidence shall be due process and fairness to the student and the faculty member. The student may be accompanied by an advisor of his or her choosing. The role of the advisor is limited to assistance and support to the student in presenting his or her case. The advisor is not allowed to actively participate in the hearing, which includes speaking for the student. After hearing the relevant evidence, the faculty members shall deliberate and reach a decision, which shall be final and binding. (The course instructor and student involved shall not be present during the deliberations and vote.) 

A change of grade requires at least a two-thirds vote of those present and voting. Absent such a two-thirds vote the original grade shall stand. 
The department/area chair or program director shall note the final resolution of the appeal on the Step Two Grade Appeal Form and send copies to the University Registrar’s office, the office of the dean of the college or school in which the course resides, the Graduate Student Affairs Office, the student, and the course instructor involved. 

Dean Consultation Process 

The parties may decide to expedite the appeal procedure by consulting the dean (in the school or college within which the course resides) for an informal resolution. If they decide to consult the dean, the dean’s decision may NOT be appealed through the formal process but shall be FINAL and BINDING. If the student and faculty member cannot resolve the matter between themselves within 30 days and do not agree to consult the dean, the student must appeal through the formal process above. If the faculty member is absent from campus or otherwise unavailable during the 30 days, then the student may proceed directly to the formal process below prior to contacting the Dean.

Academic Actions and Academic Probation Designations

Any graduate student whose cumulative grade point average falls below 3.0 will be placed on academic probation. Students on academic probation who fail to raise their cumulative grade point average to 3.0 by the time they have completed the next six (6) credit hours of graduate work are subject to disqualification from the program. Students whose cumulative average falls below 2.5 in any one semester are also subject to disqualification.
Students who are placed on Academic Probation must meet with their advisor in the Office of Graduate Student Affairs.

Examinations

Students are expected to take all examinations for courses in which they are enrolled. Dates for final examinations are given in the University Academic Calendar and Schedule of Classes in any term and may not be rescheduled without the approval of the instructor. In the event of extenuating circumstances a student needs to request a rescheduling of a final examination, the request can be approved or denied at the discretion of the course instructor. Each instructor can set a final examination policy in the course syllabus.

Credit Hour Limitations

The maximum number of credits in which a student can be enrolled for in a semester is 17 units for the School of Management. Please note that the primary program will determine concurrent degree students’ maximum units. The primary program is defined as the program to which you were admitted first. For additional questions and concerns, please contact the Office of Graduate Student Affairs. For all students, requests for an increased number of units are considered only for students who have a minimum GPA of 3.8. Students wishing to enroll in School of Management courses exceeding 17 units must meet with an advisor in the Office of Graduate Student Affairs and complete the overload petition process. Final approval comes from the Associate Dean of Graduate Programs. 

Registration

Adding/Dropping Classes

Adding Classes:
There are two ways a student may add a class:
  • Electronically, through USFconnect during the designated registration period.
  • Manually, with the use of the Add/Drop Form taken to the Office Graduate Student Affairs for signature and then to One Stop.
For students in any cohorted graduate program: Cohorted graduate program students self-register for their courses previous to each academic term. Typically, open registration period are as follows:
  • Spring term: November 7-30*
  • Fall and Summer terms: April 16-22*
Cohorted graduate programs in SOM include MS in Financial Analysis, MS in Risk Management, MS in Organizational Development, Master in Public Affairs, Master in Non-Profit Administration, MS in Information Systems, and MS in Accounting.

See Appendix for tutorials about how to self-register*
*Please note that dates are approximate
After open registration, all requests to register for any class must be submitted to the Office of Graduate Student Affairs.

Dropping Classes:

A student may drop a course in the following ways:
  • Electronically, through USFConnect.
  • Manually, with the use of the Add/Drop form taken to the Office of Graduate Student Affairs Manager for signature and then to One Stop. 
In order to receive a full tuition refund a class must be dropped before the census date.

MBA Waitlists

  • A student can add themselves to the waitlist via USF Connect if a course is full.
  • If a student receives an error message regarding the waitlist, please contact the Office of Graduate Student Affairs.
  • All waitlists are monitored by the Office of Graduate Student Affairs.
  • Students are typically notified during the first week of classes, depending on if/when seats open up in a course section. Notification will come via the student's USF email address, and the student will have 24 hours to respond in order to be enrolled in the course. If a student does not respond within the given timeframe, the open seat may be given to the next Student on the list. Priority may be given to graduating MBA students. 
  • If a student is not contacted during the first week, space did not become available.
  • Please notify the Office of Graduate Student Affairs if you are waitlisted for a required course and are a graduating student. You may have priority in these cases.

Auditor

Any SOM graduate student may audit selected courses offered by the School of Management, provided there is a space available and it is approved by the Associate Dean for Graduate programs. The process begins by contacting an advisor in the Office of Graduate Student Affairs. Audited courses do not count toward regular full-time status for purposes of financial aid, visa requirements or enrollment verification; neither a grade nor credit is given for audited courses. An audited course may be changed to credit status, or vice versa, only if the request is filed with the One Stop Enrollment and Financial Services Office prior to the census date for the course. Auditors pay the same tuition as students enrolled for credit. For further information on auditing classes, consult the One Stop Office. 

In order to audit a course, a student must contact the Office of Graduate Student Affairs. It is expected that student will demonstrate to the instructor of the course that the student has the necessary background required for the course. The instructor must also approve the request for auditing, and the student must meet with the professor before the class begins to establish expectations regarding participation and deliverables associated with the student auditing. Courses not available for audit include the Core MBA courses and all EMBA courses due to the entry requirements and cohort nature of these programs.

Enrolling in Courses after Graduation

If a student wishes to enroll in classes at USF after completing the degree requirements in the program in which he/she is enrolled, the student is considered a Visiting Student. Please see the section “Visiting Student” for policy and process.

Directed Study Guidelines

The purpose of the Independent Study Program is to provide students with the opportunity to study topical areas which are not a part of the ordinary academic program and which would add significant value to the student’s educational experience at USF. Scheduling problems are not a compelling reason to enroll in an Independent Study. Research-based Independent Studies are available to all graduate students in the School of Management. An internship-based Independent Study is also available to MBA students.

For information about the required proposal process for an Independent Study course, please contact the Office of Graduate Student Affairs.
 

Census Date

Census dates represent the last day to drop a course in a given term to receive a full tuition refund for that course. Census dates are identified in the Schedule of Classes (www.usfca.edu/schedules). Following the census date in any term, classes dropped will receive a “W” symbol representing the fact that the class was dropped after the census date; the only exceptions to be made are classes canceled by the Dean of the School of Management. Tuition for courses dropped after the census date will not be refunded.

The Census Date should not be confused with the withdrawal deadline, which is the last day to withdraw with a grade of “W” while still forfeiting tuition fees for that course. Please contact your Student Affairs Manager or reference the Academic Calendar for specific dates.

Leave of Absence

Students in good standing who wish to leave the University temporarily must meet with an advisor in the Office of Graduate Student Affairs and submit a Leave of Absence form to One Stop. Forms are available online at www.usfca.edu/onestopforms or from the Office of Graduate Student Affairs. The School of Management does not guarantee program availability upon return from a Leave of Absence. It is the student’s responsibility to contact the Graduate Student Affairs Office to understand the full implications of their Leave of Absence, including a plan for a reintegration into their academic program before submitting the Leave of Absence form to One Stop. A Leave of Absence may be exercised for up to one academic year while enrolled in a degree program.

Students who do not return for the semester specified on the Leave of Form are considered to have withdrawn from the University. Students who choose to absent themselves from the university without filing a Leave of Absence form will be withdrawn for lack of attendance during the first semester of absence (not including summer and intersession, except for programs in which these terms are required). When a student returns and wishes to re-enroll in courses, he or she must reapply to the program. Students who wish to enroll for coursework at other institutions during their leave of absence must obtain written pre-approval from the Office of Graduate Student Affairs and must observe the rules for courses taken at other institutions. Courses taken without prior written approval will not be counted toward the degree.

Students who take a Leave of Absence will receive a full tuition refund if their Leave of Absence is submitted by 5:00 p.m. on the census date. No refund of tuition will be made to students who request a Leave of Absence after the census date.

Students who exercise a Leave of Absence while on Academic Probation must complete their probationary semester once they return to the University.

Students who are receiving financial aid should contact the USF Office of Financial Aid to discuss the potential impact of their withdrawal on their aid and/or their repayment schedule. Students borrowing from the Federal Direct Student Loan Program and/or receiving federal grant assistance are subject to the terms and conditions of the Higher Education Amendments of 1998. Additional information is included in the section “Financial Aid and Leave of Absence or Withdraw.”

Withdrawal from the University

Students planning to withdraw from the University are highly encouraged to meet with an advisor in the Office of Graduate Student Affairs to discuss the consequences of withdrawal upon your academic future at USF and/or other universities.
 
Petition to Withdraw forms are available at One Stop Enrollment and Financial Services, the Office of Graduate Student Affairs, or on-line at www.usfca.edu/onestopforms. The withdrawal becomes final only when the completed form or an intention to withdraw has been filed with the One Stop Enrollment and Financial Services Office. Completed withdrawal forms must be received by One Stop before 5:00 p.m. on the census date.
 
Students who simply absent themselves from class without providing appropriate notice of intention to withdraw will have failing grades (F) posted to their records. Withdrawal from the University must occur on or before the last day to withdraw from classes for any semester. For the summer term, a withdrawal applies only to those programs that require a summer enrollment.

Students mailing their withdrawal notification should send it by certified mail to:
 
Office of the University Registrar
University of San Francisco
2130 Fulton Street
San Francisco, CA 94117-1080

Note: No refund of tuition will be made to students who withdraw after the census date.
Please note:
  • Students who make changes in their program registration (i.e., withdraw, waived or dropped classes, etc.) after the Semester Census Date, will be liable for the entire tuition for the semester. 
  • Students who have withdrawn from the program and who wish to return to USF to complete their degree will be required to apply for readmission (See Readmission Policy section for details). 
  • Ceasing to attend classes or informing your instructor does not constitute an official withdrawal. Instructors cannot award grades of “W.” 
  • You will receive grades for all courses completed prior to withdrawal. If you fail to notify the Registrar of your intent to withdraw, your monthly tuition charges will continue to accrue and a grade of “F” will be assigned by the Registrar’s Office for the last course you attended but did not complete. Grades of “W” will be assigned for the remaining course(s) in the semester. 

Transfer Policy

The School of Management welcomes transfer students into our Full-Time MBA, Part-Time MBA, Information Systems, Nonprofit Administration, Organizational Development and Public Administration programs. Transfer applications are students currently or previously enrolled in another graduate program and who have not yet completed their graduate degree. Students may transfer up to six credits into the Full-Time MBA, Part-Time MBA, Information Systems, Nonprofit Administration, Organizational Development and Public Administration programs pending the following conditions:
  • Courses must be graduate level courses 
  • Courses must have been taken at an accredited institution of higher learning within the last five years 
  •  Courses must not be supervised field work, directed study or field practice 
  • Students must have earned a minimum grade of “B” in the course(s) 
  • Courses must not have been applied to an earned graduate degree at another institution or at USF (not including USF concurrent degree programs) 
  • Courses must have been taken in an AACSB-accredited program (MBA program only) 
    • For current USF MBA students interested in taking an online course at another school within the Jesuit MBA Network, the following policy applies:
      • Students are allowed up to 6 units of transfer credit for elective courses only. Core courses may not be taken online.
      • Courses must be pre-approved by an advisor in the Office of Graduate Student Affairs.
      • Students must earn a B or better to receive transfer credit.
Students transferring into the MBA program as part of the Jesuit Multilateral Agreement may transfer up to 50% of comparable coursework to our MBA program pending the following conditions: 
  • Students are in good academic standing at home institution 
  • Students must have earned a minimum grade of “B” in the course(s) 
  • Courses are comparable to coursework offered in USF MBA program 
  • Students are transferring to USF from a Jesuit MBA program that is at least 50 miles from USF 

Visiting Students

Students may apply to be a visiting student within the MBA or MSFA programs if they 1) are currently enrolled in a comparable graduate program at another institution, 2) have graduated from a comparable graduate program at another institution, or 3) have graduated from the same USF graduate program as the one in which they are applying to take classes.

Only alumni from the USF MBA and Executive MBA programs may apply to return to USF as Visiting Students in the MBA (not Executive MBA) program. Alumni from other School of Management graduate programs are not eligible to complete additional coursework in the same program from which they graduated.

Visiting students are eligible to enroll in two courses per semester not to exceed 6 credits. This restriction does not apply to JebNet MBA students. Students must reapply for visiting student status each term. Completed course work taken by Visiting Students may not count toward a USF degree without formal acceptance to the University.

Visiting Students applying to the MBA program from another Jesuit MBA program in the Jesuit Multilateral Agreement must be attending a Jesuit MBA program that is at least 50 miles from USF. International students are welcome to apply to the School of Management as Visiting Students if they will be studying at USF on a visa other than an F-1 visa. I-20s are not issued to Visiting Students. 

To apply as a visiting student, students must follow the process below:

STEP 1: Please apply online via visiting student application: http://www.usfca.edu/visitingstudents during the specified timeframe associated with the semester you are interested in enrolling.

STEP 2: Contact the Graduate Student Affairs Office at somgradadvisor@usfca.edu and include the following:
    • First and last name
    • Course name and number you are interested in taking
    • Year and semester of desired enrollment
    • Attach soft copy of resume
    • Attach soft copy of undergraduate transcripts
    • Attach soft copy of graduate transcripts if currently enrolled or graduated from another graduate program or AACSB-accredited MBA program

STEP 3: The Graduate Student Affairs Office will submit your application to the Academic Program Director for review. If accepted, the Graduate Student Affairs office will notify you.

STEP 4: If accepted, contact the faculty teaching the course and obtain written approval.

STEP 5: If approved by the course faculty, please submit written approval to the Graduate Student Affairs office.

STEP 6: Set up a meeting with an advisor in the GSA office. In this meeting, the advisor will provide an orientation to USF and complete the necessary documentation to facilitate registration.

STEP 7: (MBA Only): If you are current student in a Jesuit MBA program, please provide a letter of good standing from your advisor as well as the Jesuit Multilateral Agreement Intake form.

STEP 8: Set up an appointment with Richard Cooper cooper@usfca.edu in the office of the Registrar. Mr. Cooper will register you for classes. You must pay tuition at the time of registration.

Please Note: If you are currently enrolled in a graduate program and you are receiving financial aid from your home institution, you will need to request the necessary financial aid paperwork from your home institution. Please provide the financial aid documentation to the One Stop Office.

One Stop Enrollment and Financial Services
2130 Fulton Street
Lone Mountain 251
Phone: (415) 422-2020
Fax: (415) 422-6084
E-mail: onestop@usfca.edu
www.usfca.edu/onestop
              

Readmission Policy

Readmission applicants are any student previously enrolled in an MBA or Graduate Management program offered at the School of Management based on the categories set forth below. Applicants may apply to only one of these programs each year.

Category:
A. Students in good academic standing who, within the past five years, have withdrawn from the University, left the University without filing a Leave of Absence, or whose Leave of Absence has expired.

B. Students who were previously enrolled in an MBA or Graduate Management program and were unable to meet the required minimum degree completion time of 5 years (time is counted from the beginning of a student’s graduate program, regardless of any leave of absence taken);

C. Students who were previously enrolled in an MBA or Graduate Management program and were dismissed for not meeting the required minimum GPA of 3.0.
Please navigate to the readmission site for more details:

Time Limits for Degree Completion

The time limitation for completing all of the requirements for all School of Management graduate degree programs is five years. Time is counted from the beginning of a student’s program, regardless of any leave of absence taken. If a student takes a leave of absence and returns to the university, the student will be subject to curriculum changes that have taken place in the interim.

Filing for Graduation Diplomas and Commencement

Graduation applications, evaluations, and conferment are serviced through the USF Graduation Center, located within the One Stop Office. (see One Stop Enrollment and Financial Services section of Part III: Student Services)
Candidates applying for the conferral of a graduate degree should file the online Graduation Application form in the semester preceding the final semester of registration for degree requirements.Joint degree students must file for graduation separately for each degree program. The application must be filed within the time limitation for degree completion by the following deadlines:

Fall Term: September 1
Spring Term: February 1
Summer Term: February 1

Please note: To be considered for all Graduate Awards and Honors, students must submit applications to Student Affairs Manager within 2 weeks of the Spring Commencement February 1st deadline.

The Application for Graduation form is available online at www.usfca.edu/graduation and is valid for three consecutive semesters, beginning with that listed on the application; after this period, a new application must be submitted. 

Graduation dates posted on the academic transcript and on the diploma coincide with the last month of the three semesters of instruction: Fall - December; Spring - May; Summer - August. The date for degree conferral for the Spring and Fall semesters is the last day of exams and for the Summer semester, the last day of class. The official graduation date will reflect the completion of all academic requirements for the degree, and not the last term of enrollment, and will take into account all waivers and substitutions approved by the student’s academic dean. 
 

Graduate student diplomas list the degree and the school or college of the University awarding the degree. Students must complete the program requirements indicated in the catalog in force at the time of their most recent matriculation. Diplomas are mailed to students approximately six weeks after degree posting. Diplomas will not be issued to students who have not met their financial obligations to the University, including payment of outstanding fines.

Concurrent degree students in the MAPS/MBA, MSFA/MBA, and MSEM/MBA programs have both degrees posted for the same term regardless of when the coursework for the separate degree programs was completed. DDS/MBA students will have their MBA degree posted after completion of MBA degree requirements. JD/MBA students will have each separate degrees posted upon completion of that specific degree’s requirements.

For JD/MBA students, two separate transcripts will be issued upon graduation. In order to reflect the approved cross-over courses on each transcript, the following will take place:
 
1. The Graduate Student Affairs office will reach out to graduating JD/MBAs two months before each graduation (Fall and Spring) and request which pre-approved Law cross-over courses (up to 12 units) the student wishes to count toward their MBA units and have reflected on their MBA transcript.

2. The Graduate Student Affairs office will provide this information to the University Registrar.

3. The University Registrar will make the necessary changes to the students' transcripts so that the pre-approved cross-over Law courses indicated by the student will be displayed on the student's MBA transcript as earning CR and unit bearing. These courses will not count toward the MBA GPA.

United States Business Culture Class (USBCC)

The School of Management’s United States Business Culture Class (USBCC) is designed to help international students enhance their communication and presentation skills, and their understanding of the unique aspects of American culture, language and business practice through the use of case studies. In addition, the timeframe of the USBCC program provides an important opportunity for international students to adjust to life in the U.S. and to get settled in San Francisco before classes begin so they are prepared to fully participate and succeed in all aspects of their program.

The USBCC is three weeks in length. The first two weeks of the program will include intensive academic English language training that focuses on U.S. business vocabulary and culture, academic business reading and writing, and presentation skills. The final week highlights practice and application of business English skills. Students’ required participation in USBCC is determined by their TOEFL, IELTS, or PTE Academic score at the time of admission.

Commencement Awards

Dean's Medal of Excellence

An award is given to a member of the graduating class from the Masagung Graduate School of Management whose academic accomplishments, extracurricular work, and personal life, best exemplifies the values of the University of San Francisco in its Mission and Goals. Eligible programs considered for this award: MBA, MSFA, MSRM, MS Analytics, MSOD, MPA, MNA, and MSIS.

Dean's Service Award

An award is given to a member of the graduating class from the Masagung Graduate School of Management who has demonstrated superior academic performance and outstanding service to the School of Management. Eligible programs considered from this award: MBA, MSFA, MSOD, MPA, MNA, MSIS.

Excellence in Scholarship Award

An award is given to a member of the graduating class from the Masagung Graduate School of Management who has earned the highest overall record of scholarship throughout his or her entire graduate program. Eligible programs considered for this award: MBA, MSFA, MSRM, MS Analytics, MSOD, MPA, MNA, and MSIS
 

Beta Gamma Sigma

The top 20% of the graduating students each Fall and Spring semester from the MBA, MSFA, MSRM, MS Analytics, MSOD, and jMGEM programs are invited to join the Beta Gamma Sigma international honor society.

Pi Alpha Alpha 

Pi Alpha Alpha is the National Honor Society for Public Affairs and Administration. Membership is restricted to those students who have obtained a minimum GPA of 3.7. Master degree students must have completed at least fifty percent (50%) of the required course work (a minimum of 18 semester hours or 27 quarter hours).

Dean's List

Those individuals who have demonstrated excellence in their MBA, MSFA, MSRM, MS Analytics, MSOD, MPA and MSIS coursework are acknowledged by their placement on the Dean's List. This designation receives permanent record on transcripts. Students are eligible for the Dean’s List upon fulfilling the following requirements: current and cumulative GPA of 3.7, completed at least six credits for MNA, MPA, MSIS and MSOD students or eight credits for MBA students in the semester under consideration, and are members of the top 10% of each individual program.

Student Conduct

Statement of Responsibilities and Standards of Conduct

In developing responsible student conduct, disciplinary proceedings play a role secondary to counseling, guidance and admonition. At the same time, the University of San Francisco has a duty, and the corollary disciplinary powers, to protect its educational purpose through the setting of standards of scholarship and of conduct for the students who attend the University and through the regulation of the use of institutional facilities. Consistent with that purpose, reasonable efforts will be made to foster the personal, educational, and social development of those students who are held accountable for violations of University regulations.  As a Jesuit institution, USF is committed to being a community that facilitates the holistic development of its members. 
This commitment encourages the freedom for individual choice and expression with the expectation that individual members of the community will BE HONEST, DEMONSTRATE RESPECT FOR SELF, DEMONSTRATE RESPECT FOR OTHERS, and DEMONSTRATE RESPECT FOR THE LAW AND UNIVERSITY POLICIES AND PROCEDURES. 

In keeping with this commitment, this Statement of Responsibilities and Student Conduct Code and related policies and procedures have been created to guarantee each student’s freedom to learn and to protect the fundamental rights of others.  The University has established standards, policies and procedures that are necessary to achieve its objectives as a Catholic, Jesuit University.  These standards, policies and procedures are inclusive of the laws of the nation, the state of California, and the local community. 

All members of the USF community are expected to conduct themselves in a manner that is consistent with the goals of the institution and demonstrate respect for self, others, and their property. Students living off campus are members of this community and, as such, are representatives of USF to the community at large.  In this regard, students living off campus maintain an equal measure of accountability to the values and expectations of all members of this community as identified in the Student Conduct Code. 

Whether living in or passing through the campus neighborhoods, or parking in the streets around campus, students are expected to adhere to the same high standards of conduct and behavior that are consistent with the students’ developing role as responsible and accountable citizens and reflect well upon the USF community. 

Student Conduct Code

All members of the USF community have a strong responsibility to protect and maintain an academic climate in which the fundamental freedom to learn can be enjoyed by all and where the rights and well- being of all members of the community are protected.  To this end, certain basic regulations and policies have been developed to govern the conduct of all students as members of the University community. The University reserves the right to review student conduct that occurs on and off campus when such behavior is inconsistent with these expectations and the Student Conduct Code.  In addition, students are responsible for the actions of their guests and will be held accountable for any violations of University standards, policies and procedures by a guest. Students should accompany their guests at all times while on campus.  If necessary, the University reserves the right to limit the guest privileges of a student. The following acts will subject students to disciplinary action: 

1. Acts of dishonesty, including but not limited to the following:
    a. Furnishing false information to the University, any University official, faculty member, or office
    b. Forgery, alteration, or misuse of any University records, permits, documents, communication equipment, or identification cards and government issued documents

2. Conduct that endangers the physical or psychological well-being of any person including but not limited to the following:
    a. Physical abuse
    b. Verbal abuse
    c. Threats
    d. Intimidation
    e. Harassment
    f. Coercion
    g. Harm to self
    h. Hazing

3. Attempted or actual theft of property on or off campus

4. Destruction, damage, or misuse of University property or the property of any other person or group

5. Degrading language or actions, including stalking, or any practice by a group or individual that degrades a student or University community member, endangers health, jeopardizes personal safety, or interferes with an employee’s duties or with a student’s class attendance or educational pursuits

6. Nonconsensual physical contact of a sexual nature

7. Failure to comply with directions of University officials (including Resident Advisors) or law enforcement officers acting in performance of their duties and/or failure to identify oneself to these persons when requested to do so; refusal or failure to leave premises because of conduct prescribed by this code

8. Violation of any University standard, policy or procedure, including Residence Life policies listed in the Residence Life section of this handbook

9. Conduct in which a student is detained, arrested, cited, or otherwise charged with violations of local, state, or federal laws

10. Use, possession, manufacturing, or distribution of drugs or equipment, products or material used in manufacturing, growing, using, or distributing of any drug or controlled substance (Please refer to the University’s Drug Free Policy for more information)

11. Use, possession, manufacture, or distribution of alcoholic beverages (except as expressly permitted by University regulations, refer to the University’s Drug Free Policy), public intoxication; alcoholic beverages may not, in any circumstance, be used by, possessed by or distributed to any person under twenty-one (21) years of age
    a. Policies Pertaining to the use of alcoholic beverages at 101 Howard campus
         i. The following procedures are to be observed whenever alcoholic beverages are served on campus at events where faculty, students, and/or staff are in attendance.
         ii. The event shall be sponsored by a Unit or Department of the University.
         iii. All alcohol beverages must be purchased through and served by Bon Appétit.
         iv. Use of the particular facility involved shall be approved by the office(s) having usual responsibility for that facility.
         v. State law prohibits the unlicensed sale of alcoholic beverages.
         vi. The sponsor of the event shall establish controls which will ensure that all persons present in the area where alcoholic beverages are served and consumed are at least 21 years of age.
         vii. The event shall be open to a prescribed group only.
         viii. The sponsor of any such event or his/her designee shall be present at the event and shall be responsible for the maintenance of proper decorum and compliance with law and relevant University and campus regulations.

12. Possession or use of firearms, explosives, dangerous chemicals, or other dangerous weapons or instruments on University premises or use of any such item (This includes but is not limited to BB guns, Airsoft guns, Mace, switchblades and the like)

13. Unauthorized entry into or use or defacement of University facilities, including residence halls and other buildings and grounds, including roofs, ledges, balconies; unauthorized erection or use on University property of any structures including but not limited to tents, huts, gazebos, shelters, platforms, and public address systems

14. Launching, dropping, throwing or dumping any object or substance from within or on a University structure or property

15. Lewd or indecent conduct

16. Aiding, abetting, or procuring another person to violate any provision of the Student Conduct Code

17. Disorderly Conduct including but not limited to:
    a. excessive or prolonged noise
    b. behavior that interferes with the orderly functioning of the University
    c. behavior that interferes with an individual’s pursuit of an education on University premises or during an authorized University class, field trip, seminar, competition or other meeting, or University-related activity.

18. Any unauthorized use of electronic or other devices to make an audio or video record of any person while on University premises without his/her prior knowledge, or without his/her effective consent when such a recording is likely to cause injury or distress. This includes, but is not limited to, surreptitiously taking pictures of another person.

19. Any violation of the University Technology Resources Appropriate Use Policy

20. Abuse of the Student Conduct System, including but not limited to:
    a. Failure to obey the notice from a student conduct officer/board or University official to appear for a meeting or hearing as part of the Student Conduct System
    b. Falsification, distortion, or misrepresentation of information before a student conduct officer/board
    c. Disruption or interference with the orderly conduct of a student conduct proceeding
    d. Institution of a student conduct code proceeding in bad faith
    e. Attempting to discourage an individual’s proper participating in, or use of, the student conduct system
    f. Attempting to influence the impartiality of a student conduct officer/board prior to, and/or during the course of, the student conduct proceeding
    g. Harassment (verbal or physical) and/or intimidation of a student conduct officer/board prior to, during, and/or after a student conduct proceeding
h. Failure to comply with the sanction(s) imposed under the Student Conduct Code
i. Influencing or attempting to influence another person to commit an abuse of the student conduct code system

              

Sanctions

The following sanctions may be imposed upon any student found to have violated the Student Conduct Code. This list is not exhaustive. All sanctions are cumulative, and a student’s disciplinary history will be taken into consideration when issuing a sanction. Sanctions also may be enhanced based on the severity of the behavior and impact on the University community.

1. Warning: A written reprimand for violations of specified University policies or campus regulations, including notice to the student that continued or repeated violations of specified University policies or campus regulations may be cause for further disciplinary action.

2. Probation: A period of time specified for observing and evaluating a student’s conduct, with or without special conditions. Further violations while on probation may result in more severe disciplinary action, normally in the form of loss of privileges and exclusion from activities, suspension, or expulsion. Probation will be imposed for a specific period of time, and the student is considered removed from probation when the period expires. Disciplinary Probation is a serious encumbrance upon a student’s good standing in the University and may render the student ineligible for extra-curricular activities.

3. Loss of Privileges: Denial of participation in designated privileges and extracurricular activities for a specified period of time. Violation of any conditions in the loss of privileges and exclusion from activities sanction or violations of other policies or campus regulations during the period of the sanction may be cause for further disciplinary action, normally in the form of suspension or expulsion.

4. Fines: Monetary fines may be imposed on students or student organizations for violations of the Student Conduct Code.

5. Restitution: Compensation for damage to or misappropriation of University property may be imposed either exclusively or in combination with other disciplinary action. Reimbursement may also be imposed for damage to the property of or injury to another person as a result of a violation of the Student Conduct Code. Such reimbursement may take the form of monetary payment or appropriate service to repair or otherwise compensate for damages. Restitution may be imposed on any student acting alone, or through group or concerted activities, or on any campus organization that participates in causing the damages or expenses.

6. Exclusion: Exclusion of a student from specified areas of the campus or campus activities. Violation of the conditions of exclusion or of University policies or campus regulations during the period of exclusion may be cause for further disciplinary action, which normally is in the form of University suspension.

7. Residence Hall Relocation: Relocation of a student in University-operated housing may occur when the student has demonstrated that he or she is unable to be successful in his or her current location by virtue of repeated violations of the Student Conduct Code and/or Residence Life policies.

8. Residence Hall Pre-Removal: When a student has demonstrated a pattern of behavior that is contrary to the behavioral expectations of community living, he or she will be given formal notice that any further violation for which they are found responsible will result in immediate residence hall expulsion.

9. Residence Hall Suspension: Separation of the student from the residence halls for a definite period of time, after which the student is eligible to return. Conditions for readmission may be specified.

10. Residence Hall Expulsion: Permanent separation of the student from the residence halls.

11. Discretionary Sanctions: The following are examples of discretionary sanctions:
    a. Essays, reflections or research papers.
    b. Service to the University or local community.
    c. Behavioral assessment or counseling sessions related to inappropriate conduct or violations of the Student Conduct Code.
    d. Deferred sanctions may be imposed as deemed appropriate by the Assistant Dean of Students or designee. Such sanctions could include Deferred Residence Hall Expulsion, Deferred University Suspension or Deferred University Expulsion. Specific conditions accompany a deferred sanction and any violation or failure to complete the conditions would result in the immediate University Suspension or Expulsion.
    e. In cases involving drug or alcohol abuse, the student may be referred to an appropriate on or off-campus resource for assessment and may be required to random drug testing (at his/her own expense) as a condition for continued enrolment at the University. 
    Please refer to the Drug-Free Policy for more information on sanctions for drug and alcohol violations.
    f. Other related discretionary assignments.
12. University Suspension: Separation of the student from the University for a definite period of time, after which the student is eligible to return. Conditions for readmission may be specified.
13. University Expulsion: Permanent separation of the student from the University.
14. Ineligibility for Graduation: A graduating student involved with alleged Code violations prior to graduation may not graduate, participate in graduation ceremonies, or receive a diploma until the matter has been processed and sanctions completed.
15. Revocation of Admission and/or Degree: Admission to or a degree awarded from the University may be revoked for fraud, misrepresentation, or other violation of University standards in obtaining the degree, or for other serious violations committed by a student prior to graduation.
16. Withholding Degree: The University may withhold awarding a degree otherwise earned until the completion of the process set forth in this Student Conduct Code, including the completion of all sanctions imposed, if any.
More than one of the sanctions listed above may be imposed for any single violation.

Academic Honesty Policy

The School of Management embraces a commitment to ethical principles, believing that honesty, respect and integrity of the highest standards are essential components of our mission. In all academic pursuits, students shall behave conscientiously and, whether working independently or collaboratively as member of a team, must clearly delineate whether ideas presented are original or those of another.  Adherence to the standard of academic integrity includes giving credit where credit is due, and when in doubt, consulting the instructor or other knowledgeable persons as to whether particular conduct, collaboration, and/or acknowledgment of sources is appropriate. To this end, certain basic regulations and policies specific to academic integrity and misconduct have been developed by the University of San Francisco to govern the students of the School of Management Graduate Programs as members of the general university community.

Academic misconduct occurs when a student misrepresents others’ work as her/his own or behaves in a manner that gives unfair advantage to her/himself or another student academically. Examples of misconduct include cheating, plagiarism and aiding another person who attempts to, or in fact does, violate the Student Conduct Code.

Cheating

Cheating occurs when a student attempts to complete or take credit for work by any dishonest means or assists another in doing so. Some examples of cheating include lying; copying from another’s exam or assignment; unauthorized collaborating on an exam or assignment; submitting the same work in more than one course without instructor permission; falsifying data collected in research or laboratory courses; taking or receiving copies of an exam without the permission of the instructor; and using notes or other information devices inappropriate to the test conditions.

Plagiarism

Plagiarism occurs when the ideas, organization, or language of another are incorporated into one’s work without properly crediting the original source with a citation or other disclosure. It includes re-writing or re-formatting material without acknowledging the original source of the ideas. Even if the language and organization are in the student’s own words, any ideas or information that is not common knowledge must be acknowledged in a reference.

Students are responsible for knowing and using the correct procedures for acknowledging and identifying sources of borrowed material. Failure to properly credit sources in all or part of work presented in draft or final form to anyone is plagiarism, regardless of whether it occurs as a result of dishonest intent or carelessness. As a student, if you:

Quote directly from a source: you must enclose the quoted material, even if it is no more than a phrase or a single distinctive word within quotation marks, and provide a reference.

Paraphrase, i.e., restate the material in your own words: (a) the paraphrasing must represent a substantial change from the original, not just the changing of occasional words and phrases, and (b) you must provide a reference.

Present material that is common knowledge, but borrow someone else’s organizational pattern: you must acknowledge that borrowing in a reference.

THEREFORE, The School of Management upholds the policies set forth by the University of San Francisco (Fogcutter Academic Honesty Policy, 2009 edition) regarding academic honesty as outlined below and any violation of such will result in disciplinary action:

“Adherence to standards of honesty and integrity precludes engaging in, causing, or knowingly benefiting from any aspect of cheating on assignments or examinations including but not limited to: (1) giving or receiving unauthorized information and materials; (2) plagiarism (intentionally representing the words or ideas of another person as your own); (3) failure to properly cite references or manufacturing references; (4) working with another person when independent work is required; (5) forgery and/or misinterpretation of any signature on any academic document; (6) multiple submission of the same paper or report for assignments in more than one course without the prior permission of each instructor; (7) submitting a paper written by another person or obtained from the internet; (8) falsification or fabrication of academic research materials; (9) falsification of personal academic records and files, including admission and financial aid applications, resumes, and portfolio essays; (10) falsification of patient records or other clinical reports, or otherwise endangering the well-being of patients involved in the teaching/learning process in the School of Nursing; (11) falsification of client records or other clinical/professional reports, involved in the teaching/learning process in the School of Education or in internships in any of the schools and colleges of the university; (12) unauthorized access to or use of University computer accounts or files; (13) removal, mutilation, or deliberate concealment of academic materials belonging to the University libraries, computer laboratories, or other learning resource centers; (14) destruction or alteration of the work of another student; and, (15) unauthorized recording, sale, or use of lectures and other instructional materials. This list is not meant to be exhaustive, and the University reserves the right to determine in a given instance what action constitutes an infringement of academic honesty and integrity.  

The University commits itself to inform students of the requirements of academic honesty through Orientation programs and its publications and to investigate vigorously claims of dishonesty. The policy and procedures on academic honesty and integrity can be obtained from the office of the deans or from the Office of the Provost.” 

USF Student Honor Code

Please refer to the Honor Code section of the University Catalog for a detailed description of the expectations for all USF students.