Driver Authorization & Vehicular Use Policy
University of San Francisco Driver Pull Notice Program
Only
authorized drivers may operate a vehicle on University business. Authorized
drivers shall grant the University permission to obtain a copy of their driving
record.
Drivers
employed by the University with a California license must submit their full name,
driver’s license number and license expiration to aretort@usfca.edu. A release form must also be signed and sent
in to Anthony Retort at Office of Accounting & Business Services, LMN 3rd Floor. The
release form can be found at http://dmv.ca.gov/forms/epn/inf1101.pdf . Please allow for up to 10 business days for
processing by the DMV.
Drivers with out-of-state licenses must submit a hard copy of their license or a
scanned version to Anthony Retort in order to request a Motor Vehicle Record.
Please allow for up to 4 weeks for processing by the DMV.
Students and volunteers shall obtain a copy of their driving record at the Department of
Motor Vehicles prior to being assigned driver duties. The driver's record must
be in compliance with the provisions stated herein. A copy of the record should
be forwarded to Anthony Retort, Risk Analyst at x5899, Office of Accounting and
Business Services, for adding to the University of San Francisco Pull Notice
Program.
The following guidelines shall be used when designating authorized drivers. Any
violation of these guidelines will be cause for review of one's driving record
and/or revocation of University driving privileges:
- Driver must possess a valid California driver's license and be familiar with California motor vehicle laws
- Must be over the age of 18
- No major violations in the last 3 years (major violations include, but are not limited to DUI, vehicular homicide, reckless driving, drugs, leaving the scene)
- Maximum of 2 moving violations in the last 3 years with one at-fault accident
- Maximum of 3 moving violations in the last 3 years with no at-fault accidents
- Maximum of 2 at-fault accidents in the last 3 years with no moving violations
- Drivers must complete online safety training and pass a short quiz
- Drivers must read and understand the provisions of the Vehicular Use Policy this needs to link to document once ready
Auto Insurance/Deductible
The
University carries blanket liability insurance on University vehicles to
protect against bodily injury or damage to property of others. The University
funds the repair or replacement cost of University vehicles, less a $250
deductible - borne by the department responsible for the vehicle. A USF
insurance information card should be stored in the glove compartment of
University vehicles.
The
University reserves the right to seek reimbursement from the authorized driver
if an investigation shows misuse of the vehicle or negligence that results in
an accident.
Private
vehicles used on University business must be insured as required by California
state law.
What to Do In Case of Accident:
STOP AT ONCE. Check for personal injuries and
send for an ambulance, if needed. Do not leave the scene, but ask for the
assistance of a bystander.
DO NOT ADMIT LIABILITY. Make no statements
regarding fault, liability or payment of bills.
DO NOT ARGUE OR DISCUSS THE INCIDENT. Speak
only with University Officials, Police or your insurance representative.
SECURE THE ASSISTANCE of a police officer
whenever possible and record their name and badge number.
RECORD the names and addresses of all
witnesses and occupants of involved vehicles.
AT THE SCENE COMPLETE THE ACCIDENT REPORT
FORM, found in the University vehicle, and fax or email copies immediately to: Gallagher
Heffernan P.O. Box 7443 San Francisco, CA 94120-7443 Fax: (415) 536-4036 Attn:
Mary Demarest and Risk Analyst, Anthony Retort at (415) 422-2530 aretort@usfca.edu
WITHIN 24 HOURS CALL and report the incident
to: Gallagher Heffernan (800) 877-9300 Mary Demarest: Ext. 8542; After Hours:
Ext. 8476
Auto Rentals
Rental
vehicles shall be arranged pursuant to the Travel & Entertainment Policy.
At
the time of rental, the option of purchasing a collision policy through the
rental agency is offered. The University has a non-owned auto policy that
covers this type of exposure. Therefore, authorized drivers of commercially
rented cars shall not purchase a collision damage waiver from the agency, when
renting in the United States. If the driver desires coverage for personal
effects, the driver may purchase this insurance through the rental agency at
his or her own expense.
Any
personal use of a rental vehicle is not
covered by the University’s non-owned auto policy. An example would be
renting a vehicle for University business and then extending a trip to visit
family or take vacation on personal time. Drivers must determine if they wish
to purchase the optional collision coverage for their personal use of the
vehicle, and keep all charges separate.
Rentals
in foreign countries are discouraged; however, if it is necessary to rent an
auto in a foreign country, to ensure compliance with the laws of the country,
the renter shall purchase all insurance coverage available. Students shall not
rent or drive vehicles in a foreign country in conjunction with University
activities.
Adding or Disposing of Vehicles
When
a department purchases or disposes of a vehicle, please provide the year, make,
model, Vehicle Identification Number, and License Plate number to Anthony
Retort, x5899, Office of Accounting and Business Services within 10 days. A vehicle insurance card will
be issued for that vehicle and forwarded to you along with an Accident Report
Kit brochure for new vehicles.
