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Risk Management Services

Premises Insurance

Facility User Insurance

When an outside group wants to use a university facility for a meeting or event, the group needs to sign an agreement promising that they will be financially responsible for any loss arising from their use of the facility. The group must also provide evidence of insurance naming the University of San Francisco as additional insured. Please contact the Lone Mountain Conference Center at x6166 for more information. A copy of the requested certificate of insurance should be forwarded to Anthony Retort, Office of Accounting & Business Services.

Sports Camp/Kids Camp/Youth University/Upward Bound

For camps or programs that our sponsored by the University of San Francisco, insurance must be purchased for the participants. Please contact CPSJ Insurance Group at (408) 554-2755 for insurance information.

Contract Review

All contracts need to be reviewed by both the Office of Legal Counsel and the Office of Accounting & Business Services, prior to signing. Please submit a copy of the contract to both offices for review. For this review process, please allow at least ten business days.

Certificate of Insurance

When the university enters into a contract/agreement that requires the university to provide a certificate of insurance, please forward the request and a copy of the contract/agreement to Anthony Retort, Risk Analyst at x5899, Office of Accounting & Business Services.

The following information is needed to comply with the request:

  1. Name of Certificate Holder
  2. Contact Person
  3. Address
  4. Phone Number Fax Number
  5. Additional information (e.g. naming of additional insured)

A certificate will be requested from the university's insurance broker and forwarded to the company via fax and mail. Please allow at least five business days for processing.

When other parties enter into contracts with the university and the university has requested proof of insurance, please forward a copy of these certificates of insurance to the Office of Accounting & Business Services, Attention: Anthony Retort, Risk Analyst.

Property Insurance

The University carries blanket property insurance on University property to protect against damage/loss of property. If an incident occurs involving university property, please contact the Public Safety department to file a report and Anthony Retort, x5899 in the Office of Accounting & Business Services. The University will fund the repair or replacement cost of University property, less a $250 deductible - borne by the department responsible for the property.

The University reserves the right to seek reimbursement from the authorized individual/department if an investigation shows misuse of said property or negligence was involved that resulted in the incident.

Driver's Record

University of San Francisco Pull-Notice Program

Authorized drivers shall grant the University permission to obtain a copy of their driving record.

Students and volunteers shall obtain a copy of their driving record at the Department of Motor Vehicles prior to being assigned driver duties. The driver's record must be in compliance with the provisions stated herein. A copy of the record should be forwarded to Anthony Retort, Risk Analyst at x5899,Office of Accounting & Business Services, for adding to the University of San Francisco Pull Notice Program.

The following guidelines shall be used when designating authorized drivers. Any violation of these guidelines will be cause for review of one's driving record and/or revocation of University driving privileges:

  1. Driver must possess a valid California driver's license and be familiar with California motor vehicle laws.
  2. Driver must not have more than three moving violation points within the last three years.
  3. Drivers must not have any conviction for driving under the influence (DUI) of alcohol or drugs within the last three years.
  4. Drivers must read and understand the provisions of the Driver's Handbook. For a copy of the Driver's Handbook, please contact Anthony Retort, Risk Analyst at x5899, Office of Accounting & Business Services.

Auto Insurance/Deductible

The University carries blanket liability insurance on University vehicles to protect against bodily injury or damage to property of others. The University funds the repair or replacement cost of University vehicles, less a $250 deductible - borne by the department responsible for the vehicle. A USF insurance information card should be stored in the glove compartment of University vehicles.

The University reserves the right to seek reimbursement from the authorized driver if an investigation shows misuse of the vehicle or negligence that results in an accident.

Private vehicles used on University business must be insured as required by California state law.

What to Do In Case of Accident:

  • STOP AT ONCE. Check for personal injuries and send for an ambulance, if needed. Do not leave the scene, but ask for the assistance of a bystander.
  • DO NOT ADMIT LIABILITY. Make no statements regarding fault, liability or payment of bills.
  • DO NOT ARGUE OR DISCUSS THE INCIDENT. Speak only with University officials, police or your insurance representative.
  • SECURE THE ASSISTANCE of a police officer whenever possible and record their name and badge number.
  • RECORD the names and addresses of all witnesses and occupants of involved vehicles.
  • AT THE SCENE COMPLETE THE ACCIDENT REPORT FORM, found in the University vehicle, and fax copies immediately to:Gallagher Heffernan P.O. Box 7443 San Francisco, CA 94120-7443 Fax: (415) 536-4036 Attn: Mary Demarest and Risk Analyst, Anthony Retort at (415) 422-2530
  • WITHIN 24 HOURS CALL and report the incident to: Gallagher Heffernan (800) 877-9300 Mary Demarest: Ext. 8542; After Hours: Ext. 8476

Auto Rentals

Rental vehicles shall be arranged pursuant to University guidelines.

At the time of rental, the option of purchasing a collision policy through the rental agency is offered. The University has a non-owned auto policy that covers this type of exposure. Therefore, authorized drivers of commercially rented cars shall not purchase a collision damage waiver from the agency, when renting in the United States. If the driver desires coverage for personal effects, the driver may purchase this insurance through the rental agency at his or her own expense.

Rentals in foreign countries are discouraged; however, if it is necessary to rent an auto in a foreign country, to ensure compliance with the laws of the country, the renter shall purchase all insurance coverage available. Students shall not rent or drive vehicles in a foreign country in conjunction with University activities.

Adding or Deleting Vehicles

When a department purchases a vehicle, please provide the year, make, model, Vehicle Identification Number, and License Plate number to Anthony Retort, x5899, Office of Accounting & Business Services. A vehicle insurance card will be issued for that vehicle and forwarded to you along with an Accident Report Kit brochure.