In situations that are not resolved at the informational meeting, a formal investigation into the case will occur and a conduct meeting will be scheduled with the respondent to determine the outcome of the alleged violations of the Student Conduct Code.
Group conduct meetings: When an incident involves Student Conduct Code charges against more than one student or a student organization, the resolution officer(s) shall have the option of meeting with all students at one time. Any accused student/student organization will have the right to have separate time during the conduct meeting to discuss their particular case with the resolution officer(s) without the other students being present.
The following procedures apply to conduct meetings:
A. Notice of Conduct Meeting
The respondent shall be provided notification via email at least three (3) business days prior to the conduct meeting and is required to attend. The notification will include the date, time and location for the meeting as well as the conduct code provisions alleged to have been violated. The resolution officer may reschedule the meeting when the respondent is able to demonstrate an appropriate cause for rescheduling.
B. Privacy of Conduct Meetings
The conduct meeting is closed to the public and only the respondent and the resolution officer(s) shall be present.
Witnesses may be identified in the Incident Report or complaint, by the respondent or by other individuals involved in the investigation. Witnesses will be expected to participate in the investigation and shall provide information relevant to the incident in question. If a respondent or complainant identifies a witness(es), it is their responsibility to ensure the witness attends their meeting.
D. Incident Discussion
During the conduct meeting, the respondent will be asked to provide their summary of the incident and their reasons for not accepting responsibility of the alleged violation(s). The resolution officer(s) and respondent will then engage in a non-adversarial, candid, and developmental discussion of the incident based upon the respondent's statement and the details of the Incident Report or complaint filed. Information gathered from witnesses will also be used as part of the discussion.
The resolution officer(s) will consider pertinent reports, documents, images, copies electronic communications and written and/or verbal statements as information for consideration.
If the respondent fails to attend the conduct meeting, the resolution officer will review the evidence in support of the charges and render a decision in the student's absence based upon all information available at that time. A respondent who fails to attend the conduct meeting forfeits their right to appeal.
G. Rescheduling of Conduct Meeting
If the resolution officer(s) determines that the respondent's failure to appear at a scheduled conduct meeting is for good cause, the resolution officer(s) may reschedule the meeting. The resolution officer(s) shall determine the validity of a respondent's reason for failing to appear.
The resolution officer(s) will determine whether a violation of the Student Conduct Code occurred. If a student is found responsible, the resolution officer(s) will determine the appropriate sanction(s). In determining the sanction(s), the resolution officer(s) may consider (a) the nature of the violation, (b) the student's conduct history and (c) sanctions assessed in similar cases, if applicable.
I. Decision Notification
The resolution officer(s) will notify the student in writing through the student's University email account of the decision and any sanction(s) imposed. If the violation was a crime of violence or non-forcible sex offense as defined by the Clery Act, the victim shall also receive notification of the outcome and applicable sanction(s). Respondents found responsible or Complainants of crimes of violence or non-forcible sex offenses, may submit requests for appeal as described in Section 7.2.9
J. Timing Considerations
If the incident under review occurred towards the end of a semester and the resolution officer(s) was not able to meet with the respondent prior to the end of the semester, the meeting will take place over the phone; by video conference; or, in person, if the respondent is available, to resolve the situation.