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Modify/Cancel a PO

MODIFICATION OF A PURCHASE ORDER - [CHANGE ORDER] :

A Change Order is needed if there is a change in ordering specifications. 

The following are some examples why a change order would be needed:

  1. The price and/or quantity have changed
  2. The FOAP(AL) number has changed *
  3. A change in order specifications

Note: If the invoice has been partially or fully paid, Purchasing cannot process a request to change the FOAP(AL).

Please email purchasing@usfca.edu with the following information:

  1. PO Number and Vendor name
  2. Change requested.  If then change applies to a particular line item on the PO – indicate in the email.

        Example 1: Line 001 – Increase unit price to $6.00/each
        Example 2: Line 002 – Change quantity to 40 each

*If the modification results in a price increase, please include FOAP(AL) to charge.  If the increase exceeds your budgetary authorization limit, forward the email from the Budget Approver once he/she approves the change.

3.  Attach any supporting documentation to the email or send down the hard copy.

 

CANCEL A PURCHASE ORDER:

If you need to cancel a Purchase Order (PO), please email purchasing@usfca.edu with the following information:

         PO Number and Vendor Name

         Reason for cancellation

Please indicate if cancellation notification should be sent to the vendor.