The University of San Francisco: Provost/Academic Affairs
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International Travel Policy

Policies on International Travel

Faculty and Staff

The University of San Francisco strongly discourages travel by faculty and staff to countries where the U.S. Department of State, Bureau of Consular Affairs has issued a Travel Warning. Although the decision regarding travel to those countries rests with the individual, the University reserves the right to require the execution of a release of liability prior to such travel.

The University will neither endorse travel, nor provide University funds to support travel, to those countries experiencing Disease Outbreaks by the World Health Organization (WHO) or receiving a Travel Health Warning by the U.S. Centers for Disease Control and Prevention (CDC).

When traveling on University business, staff and faculty must comply with all travel restrictions or sanctions imposed by the Office of Foreign Assets Control of the U.S. Department of the Treasury.

USF’s Travel and Entertainment Policies must be followed in all cases.
(Download Travel Policy)

Students

USF strives to provide students with a global perspective through a variety of programs and activities including studying abroad, immersion experiences, international internships, field trips, and service programs.

All international University-organized or sponsored travel involving students must meet the following requirements:

1. All credit-bearing programs must be approved by the responsible dean and by the Vice Provost for Academic Affairs. Students must register (and pay tuition to USF) for all credit-bearing programs. Registration takes place during the session in which the program is offered (no retroactive credit is possible). In addition, the location and budget for international programs must be approved by the Vice Provost for Academic Affairs. Students must pay for all personal expenses (e.g., airline tickets, housing, local transport, meals, insurance, visas).
2. All non-credit programs must be approved by the responsible dean, vice president or the Executive Director of University Ministry and by the Vice Provost for Academic Affairs. Students must pay all program costs (on a pro-rated basis) for programs that do not provide credit. The location of the program must be approved by the Vice Provost for Academic Affairs.
3. All programs must include at least one activity of significant length where students learn and/or experience the cultural and intellectual richness of the country being visited.
4. All students participating in any international program must:
• Purchase supplemental health insurance (including emergency evacuation and repatriation of remains) from Wells Fargo Insurance (www.somerton-ins.com or 1-800-853-5899) and provide proof of purchase to the USF office responsible for the program and to the Center for Global Education (UC 404, x6848).
• Provide proof of health insurance coverage when traveling outside the United States.
• Provide emergency contact information by completing the standard Participant Information Sheet (available from the Center for Global Education, UC 404, x6848).
• Execute a release of liability prior to the trip (available from the Center for Global Education, UC 404, x6848).
• Sign a behavioral contract (available from the Center for Global Education, UC 404, x6848).
• Comply with additional requirements for student participation in a USF international program that may be established by the responsible dean, vice president or the Executive Director of University Ministry.
5. The office or faculty member in charge of a program must discuss the program arrangements, logistics and needs with the Vice Provost for Academic Affairs (x6136) and develop the following documents:
• An Emergency Response Plan (ERP) that details steps to be followed by faculty and/or staff in case of medical emergencies, arrests, psychological difficulties, seriously disruptive behavior, natural disasters, political unrest, terrorism, outbreak of infectious diseases, or death or disappearance of students (a model of an ERP is available from the Center for Global Education, x6848).
• An Emergency Communication Plan (ECP) that details how students are to be informed of news or actions to take in case of an emergency (a model of an ECP is available from the Center for Global Education, x6848).
• A copy of these documents must be filed with the Center for Global Education seven days before departure from the United States.
6. If an international program is to be offered in a country where the U.S. Department of State, Bureau of Consular Affairs has issued a Travel Warning, the responsible dean must obtain the approval of the Provost in consultation with the Vice Provost for Academic Affairs.
7. University-organized or sponsored travel is prohibited to countries listed as experiencing Disease Outbreaks by the World Health Organization (WHO) or receiving a Travel Health Warning by the U.S. Centers for Disease Control and Prevention (CDC).
8. Students are expected to comply with all travel restrictions or sanctions imposed by the Office of Foreign Assets Control of the U.S. Department of the Treasury.
9. Students traveling abroad as part of a University-sponsored or organized activity cannot perform activities or assume responsibilities of a professional nature that require licensing in the United States and/or for which they have not been properly trained. This policy applies to all practical activities including international internships, field trips or experiences, service-learning opportunities, and volunteer work.
10. USF’s Travel and Entertainment Policies must be followed
(Download Travel Policy)

 

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For additional information concerning a country’s travel status, please consult the following websites:
http://travel.state.gov
http://www.treasury.gov.offices/enforcement/ofac/programs/
http://www.fco.gov.uk/en/
http://www.dfait-maeci.gc.ca/international/index.aspx


Exceptions to these policies may only be granted by the Provost upon the recommendation of a dean or vice-president.


For further information please contact the Vice Provost for Academic Affairs at extension 2199