The University of San Francisco: Gleeson Library
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Professional Development Leave Committee

Committee Members

Claire Sharifi
3 year term; expires Spring 2017
cosharifi@usfca.edu

Albie Johnson (Dean's Appointee)
elvernoy.johnson@state.ma.us
Sherise Kimura
3 year term; expires Spring 2017
kimura@usfca.edu

Vicki Rosen
3 year term; expires Spring 2017
rosen@usfca.edu

 

Documents

Professional Development Leave

Purpose

The purpose of a professional development leave is to increase the effectiveness of the librarian to the University, the Library, and to afford the librarian further opportunity for professional development.

One of the goals of the Professional Development Leave Committee is to encourage many librarians to take advantage of this.

Eligibility and Time Frame

A librarian who has achieved permanent status shall be eligible for professional development leave.

The Professional Development Committee will usually give preference to applicants who have not previously been awarded a leave.

Most leaves cannot exceed 7 weeks duration and can be either 7 continuous weeks or broken up into smaller segments, depending on the nature of the goals of the leave. No librarian may take more than two 7-week leaves in any 5 year period. See: CBA sec. 24.8.3(B)(2)

If working on an article for a peer reviewed journal, librarians have the option of taking a maximum of 10 weeks leave. No librarian may take more than one 10-week leave in any 5 year period. See: CBA sec. 24.8.3(B)(3)

Terms of Professional Development Leave

A librarian shall receive full salary and benefits during a professional development leave of up to seven weeks.

A librarian in accepting a grant of professional development leave assumes an obligation to pursue the program for which the leave was granted.

Application Process

  1. No later than September 1st of a calendar year, a written proposal will be submitted to the Dean for leave in the next calendar year. The proposal should outline how the leave will contribute to the professional development of the librarian and how it will increase the professional effectiveness of the librarian.
  2.  Applications must include each of the following sections:
    •  GOALS: Specific goals to be achieved during the leave.
    •  TIMELINE: A time schedule of how and when goals will be accomplished.
    •  VALUE: Explanation of how the leave will contribute to the professional development of the librarian and the value of granting a leave to the University, the Library, and the applicant.
    •  FUNDING: Any perceived funding needs (such as an application to the Faculty Development Fund, tuition, conference fees, office supplies, etc.) A separate application for funding should be submitted to the Faculty Development Fund Committee.  
    • NOTE: for more specific details, see the language in CBA Sec. 24.8.3(B)(2).
  3.  The leave proposal must be written in complete sentences.
  4. The completed and signed Application for Professional Development Leave form must be submitted with the written proposal. The form includes:
    • The WORK AGREEMENT: The applicant’s agreement to work at the university as a librarian for one academic year after the completion of the leave (unless waived in writing by the Dean).
    • The REPORTING AGREEMENT: The applicant’s agreement to submit a report (unless waived by the Dean) within 30 days of the conclusion of the leave on the extent to which he or she has achieved the purpose for which the leave was granted.
      • The report will be submitted to the Dean and all four members of the Professional Development Leave Committee.
  5. Any changes to the timeline and/or scope of project should be discussed with the Library Dean.

An application may be returned to the applicant by the Professional Leave Committee or the Dean with a request for more information or clarification of information.

Criteria used to award leaves

The following criteria will be used by the Professional Development Leave Committee in recommending leaves:

  1. Value of granting a leave to the University, the Library, and the applicant.
  2. Priority will be given to those applicants who have not previously been awarded a leave.
  3. Number of leaves previously taken (priority will be given to those with fewer leaves).
  4. Clearly stated purpose and organized leave plan.

Examples of Leave Proposals

Here are a few examples of how professional development leave can be used. This list does not limit applicants to only these types of activities but is intended to be illustrative only:

  • Research and writing activities, such as development of a Web tutorial or authorship of a journal article or book chapter.
  • Study in institutions of higher learning.
  • Serving as a visiting librarian at another college or university.
  • Other work which may develop skills which will benefit the Library and the University.

Reporting after Leave Completion

A report of the results of the professional development leave must be presented to the Dean of the Library and all 4 (four) members of the Professional Development Leave Committee within 30 (thirty) days after the end of the professional development leave. The librarian shall demonstrate the extent to which he or she achieved the purpose for which the leave was granted.

Timeline for the application process

September 1

Librarian’s leave proposal and signed application form are due to the Dean's Office. Dean’s office staff date-stamps applications when received.

September 15
Dean’s office staff scans and emails application(s) to all 4 (four) Professional Development Leave Committee members for their review.

October 15 – November 15
Professional Development Leave Committee submits its recommendations in rank order with rationale to the Dean.

December 15 (or earlier)
The Dean provides final approval or denial of leave in writing to the applicants and all 4 (four) members of the Professional Development Leave Committee.

December 16 – 31
Dean makes announcement to all Library staff after acknowledgement from applicant.

Past Recipients