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W-2 Information

WAGE AND TAX STATEMENTS
USF is required to report all taxable wages to Federal and State agencies. The information on the W-2 is used by employees to file Federal and State Income Tax returns. All employees who received taxable wages in a calendar year (January 1st through December 31st), will receive a W-2 statement by January 31st of the following year.

Related Information

W-2s are automatically mailed to all employees with taxable income. For currently active employees, W-2s are also available online through USFConnect. For currently active employees, W-2s are also available online through USFConnect beginning 1/31/2013 ("Self-Service">"Employee tab">"Tax Forms">"W-2 Wage and Tax Statement")
The W-2s are mailed to the current address on file on as of January 18th. To view and update your current mailing address information, log into USF Connect and follow these instructions: 
  1. Click on the "Employee" tab (if you are a student employee, click on the "Student" tab first, then the "Employee" tab). 
  2. Click on the "Click Here" button under "Employee Self-Service." 
  3. Click on the "Personal Information" link. 
  4. Click on "Addresses and Phones.” 
  5. Under "Mailing", review the address listed as "Current.” 
  6. If the "Current" address does not match the address where you would like your W-2 mailed, or if there is no "Mailing" address listed, select "Mailing" from the "Type of Address to Insert" drop-down menu, and click "Submit.” 
  7. Follow the on-page instruction to enter or update your Mailing address information and click "Submit.” 
If you are unable to access USF Connect to change your address, please email your request to etimesheets@usfca.edu. Include your current address, CWID,  and current telephone number.

 

If you have not received your W-2 or if your W-2 has been misplaced, you may request that a copy be reprinted and mailed to your residence, or held in the Payroll office (LM 145) for pick-up, by completing a W-2 Reprint Request form and emailing it to etimesheets@usfca.edu.  Duplicate copies will be mailed every Friday, beginning February 15th.
**Please note that beginning February 1st, active employees may also access electronic copies of their W-2 via USF Connect ("Self-Service">"Employee tab">"Tax Forms">"W-2 Wage and Tax Statement").

 


  • Box 1: Wages, tips, and other compensation. Box 1 reports your total taxable wages for federal income tax purposes. This figure includes wages, salary, bonuses, and other taxable compensation. Any taxable fringe benefits (such as group term life insurance) are also included in your Box 1 wages. 
  • Box 2: Federal income tax withheld. Box 2 reports the total amount of federal income taxes withheld from Box 1 wages. This represents the amount of federal taxes withheld throughout the calendar year. 
  • Box 3: Social Security wages. Box 3 reports the total amount of wages subject to the Social Security tax. The Social Security tax is assessed on wages of up to a maximum of $106,800 or less. This limit is called the Social Security Wage Base. 
  • Box 4: Social Security tax withheld. Box 4 reports the total amount of Social Security taxes withheld throughout the calendar year. 
  • Box 5: Medicare wages and tips. Box 5 reports the amount of wages subject to Medicare taxes. There is no maximum wage base for Medicare taxes. 
  • Box 6: Medicare tax withheld. Box 6 reports the amount of taxes withheld for the Medicare tax. 
  • Box 7: Social Security tips. N/A 
  • Box 8: Allocated tips. N/A 
  • Box 9: No longer used. 
  • Box 10: Dependent Care Benefits. Box 10 reports any amounts reimbursed for dependent care expenses, or the dollar value of dependent care services deducted and contributed by USF. 
  • Box 11: Nonqualified Plans. N/A 
  • Box 12: Deferred Compensation and Other Compensation. There are several types of compensation and benefits that can be reported in Box 12. Box 12 will report a single letter or double letter code followed by a dollar amount, including: 
  • Box 13: Check the Box. There are three check boxes in Box 13. Boxes will be checked off if any of these situations apply to the employee. 
  • Box 14: Other Tax Information. USF may report additional tax information in Box 14. If any amounts are reported, they will have a brief description of what the amounts are for. For example, tuition remission, moving expenses, etc. will be reported here. 
  • Box 15: State and State Employer's Identification. Box 15 reports USF's state and state tax identification number. 
  • Box 16: State wages. Box 16 reports the total amount of taxable wages earned. Box 17: State income tax withheld. 
  • Box 17 reports the total amount of state income taxes withheld for the wages reported in Box 16. 
  • Box 18: Local wages. N/A 
  • Box 19: Local income tax withheld. N/A 
  • Box 20: Locality name. N/A