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Information for New Faculty and Staff

Welcome to USF

Congratulations on your new position at the University of San Francisco! Below you will find information and resources to assist with your new career. HR's mission is supporting yours! The Provost’s Office also provides information specifically for new faculty, including orientations, workshops and events.

About USF

USF provides a diverse and dynamic environment for students, faculty, and staff to achieve excellence in their fields. With a rich history committed to social justice, all members of the USF community have an opportunity to make a difference and to “change the world from here.” Read more about USF:

Getting Started

Please complete and bring in with you the following new hire documentation on your first day:

New Hire Documentation

Employment Eligibility Verification Form (I-9)
Employee Withholding Form (W-4)
CA State DE-4 Withholding Form
USF Direct Deposit Form
USF Voluntary Self ID Form
USF Employee Data and Emergency Contact Form
Background Check Disclosure and Authorization Form

*In compliance with the rules and regulations of the Immigration Reform and Control Act of 1986, USF only employs United States citizens or other individuals who have the legal right to work in the United States. On your first day of work, or within 3 business days, all employees must complete a Department of Homeland Security Form I-9 and provide proof of identity and eligibility to work in the United States. If you have previously worked at the University (within the last three years), you do not need to submit a new I-9, unless the I-9 form you submitted is no longer valid.

Getting Connected

One Card

After you have submitted your new hire documentation, you will receive instructions about how to obtain your “One Card”, the official campus ID card at USF. Your One Card identifies you as a member of the USF community, serves as a key-card to verify eligibility and unlock doors for building and room access, and allows you to set up Don Dollars, an optional on-campus debit account. For more information, visit the One Card office at Lone Mountain Main 130, call (415) 422-7663, or email onecard@usfca.edu.

USF Connect and Email

The USF Connect portal is USF’s online hub for accessing a multitude of resources, including University communications and announcements, email, and self-service tools. As part of the University’s pre-hire onboarding process, you will be granted access to USF Connect prior to your first day. If you do not have access, please contact ITS at (415) 422-6668.

Orientations 

Human Resources conducts a range of orientation sessions to help you "get connected" to the community and become familiarized with important processes at USF. New staff receive information about which of these sessions they need to attend in their new hire offer letter (email) from Human Resources. New faculty should attend the the benefits orientation, as described below. The Provost's Office also conducts orientations specifically for new faculty starting at USF.

For more information and to RSVP to any session, please visit HR's Orientations webpage.

  • Employment Orientation: for new staff
    The Employment Orientation introduces new staff to important University policies, programs and websites. We also explain the forms and processes you need to complete within the first few days and weeks of your employment.
  • Benefits Orientation: for benefits-eligible faculty and staff
    The Benefits Orientation provides benefits-eligible faculty and staff with an overview of all benefits options available at the University. The benefits orientation has been designed to ensure you have enough information to make informed decisions about the coverage you need. Please note: benefit enrollment forms must be submitted to Human Resources within 30 days of your hire date. 
  • University Welcome: for new staff
    Every quarter, Human Resources hosts a University Welcome to introduce new staff to the University's vision, mission and values; history; and extended community. All upcoming sessions will take place from 9:00am - 11:30am:
    • Thursday, December 11, 2014: Lone Mountain Main 100
    • Thursday, March 12, 2015:  Lone Mountain Main 100
    • Thursday, June 11, 2015:  Lone Mountain Main 100
    • Thursday, October 1, 2015:  McLaren 252
    • Thursday, December 10, 2015:  Lone Mountain Main 100

Faculty/staff lounge and Happy Hour

Meet colleagues at the faculty/staff lounge on lower campus for a weekday lunch or happy hour on Thursdays during the academic year in a relaxing and social environment. For more information, please contact Elizabeth Carey.

Getting Paid

Visit the Payroll office at Lone Mountain North, 3rd floor or call (415) 422-5743 for details about the payroll calendar, time sheets, and leave reports.

Getting Around

  • Campus tours: Contact the Office of Admissions at (415) 422-2729 if you would like to schedule a tour of the main (lower) and Lone Mountain (upper) campuses.

  • Campus map: Download the campus map.
  • Parking: If you plan on driving to campus, you must purchase a parking permit through the Public Safety, located at University Center, 5th floor and available via phone at (415) 422-4222.

  • Clipper Direct: The University subsidizes Clipper Direct purchases for benefits eligible full-time faculty and staff who do not have a University parking permit. Visit the Benefits webpage for more information.

Getting Help

  • Visit Public Safety for information about what to do in an emergency or to report suspicious persons.

  • Visit Facilities Management for information about building and grounds maintenance.

  • The Employee Assistance Program (EAP), offered by CONCERN, provides confidential and professional assistance to eligible faculty and staff, dependents and/or others living in the household. Confidential services are available for a wide range of personal matters.

Other useful information and services

USF Staff Handbook
Collective Bargaining Agreements (for faculty and staff covered by a union)
Rent and Relocation Reimbursement (for USFFA faculty/librarians)
Professional Development
CIT Training
University Ministry