Who is HR Options
HR Options (HRO) is a national service based HR organization that has been providing employment services for over 25 years. HRO staff consist of dedicated human resource, payroll and IT professionals committed to delivering personal attention and HR expertise. Visit http://www.hroptions.com/ for more information.
How does using a temporary staffing agency benefit the university?
HR Options (HRO) works with the university to recruit and develop a “pool” of qualified temporary staff based on hiring criteria that is of common value to the university. In addition, by outsourcing the employment of temporary staff, USF also outsources the employment liability, time and resources necessary to employ and pay them. HRO provides HR support for the temporary staff as well as administering all related employment benefits, including the various San Francisco benefit ordinances and HR Options 401k program.
What does HRO do for USF temporary staff?
ndividuals referred to HRO become HRO employees and, as such, receive:
- bi-weekly payroll direct deposits
- income tax withholding and a W-2
- state unemployment insurance eligibility
- coverage under Workers’ Compensation insurance
- other statutory insurances
How do I hire temporary staff through HR Options?
The process for referring temporary staff to work with HRO or requesting temporary staff through HRO is simple. Hiring Managers can Request Temporary staff from HRO or Refer Temporary staff to HRO by completing a one-page referral or request form on the HR Options website: http://www.hroptions.com/hire/
- Refer a Temporary when you know who you’d like to hire, and want to refer that individual to HR Options to perform work at USF on HR Options’ payroll.
- Request a Temporary when you need HR Options’ assistance to recruit and place temporary staff on site with USF.
Once you have completed the information online, HR Options will contact the hiring manager to confirm any necessary details before beginning the recruiting or hiring process.
What if I am used to paying someone under the University’s former Stipend Policy for additional work or I want to hire someone who did not qualify under the University’s Independent Contractor qualifications?
In lieu of paying a stipend to an employee to undertake an additional assignment or work, departments have the option of using a temporary staff member employed through an employment agency to perform the work. Workers who do not meet the qualifications to be classified as an Independent Contractor can also be referred to an employment agency. HR Options is a preferred vendor for this purpose. Hiring temporaries with HR Options is simple, cost effective and flexible.
What is the onboarding process for temporary staff?
Once HR Options has confirmed the details of the assignment and the temporary staff member has been either referred or selected, HR Options contacts them by phone and extends a job offer. HR Options follows up by sending them a link to register on the HR Options webstation as an employee of HR Options. This link allows them to complete new hire paperwork online and begin the background checking process.
Will I be contacted when the temporary staff member has completed the registration process and is ready to start work?
HR Options notifies USF supervisors when the temporary staff member has completed their onboarding process and is cleared to begin their assignment. HR Options provides the temporary staff member and their direct supervisor with details about the HR Options webstation (https://webstation.hroptions.com/login.cfm), where time worked is reported and approved online.
How does USF approve hours worked?
HR Options employees (USF temporary staff) submit time worked at USF on the HR Options webstation for bi-weekly payroll. USF Supervisors are then invited to register on the webstation with HR Options, if they have not previously registered. Once the employee submits their timesheet on the webstation, USF supervisors receive an email to log in to the webstation to approve the time worked for payment.
How are temporary staff paid?
HR Options process approved time on a bi-weekly basis, deducting the appropriate federal and state payroll taxes, and direct depositing payment to the employee’s account every other Friday.
How is USF invoiced for these hours?
HR Options sends invoices to the relevant budget managers on a bi-weekly basis. Billing rates include a mark-up above what the employee has been paid to allow for statutory employment tax costs and for HR Options margin.
What is the mark-up cost associated with employing staff through HR Options?
There are numerous mandatory statutory taxes and insurances that must be paid in order to comply with federal and state employment requirements (for example, Social Security, Medicare, Unemployment, Workers Compensation, General Liability, etc). The current cost for referring an employee to perform office work at USF is 26% above what the employee receives in pay. The current cost for recruiting an employee (where HR Options recruits and places the temporary employee) to perform office work at USF is 35% above what the employee receives in pay. For all other employees in non office related positions and in locations outside of San Francisco, costs are adjusted up or down based on the type of work the employee is doing and the location where the work is performed.
What if I am interested in converting my temporary HR Options employee to a regular University employee?
If you are considering hiring a temporary employee into a regular full time position, please contact HR Options to discuss the conversion prior to extending an offer to a temporary employee.
Who can I contact if I have more questions about this process?
Please contact HR Options directly if you have questions or would like more information about the process for referring or requesting temporary staff. Contact details for the HR Options temporary staffing program is as follows:
HR Options at USF
Phone: 415-422-TEMP (8367)