MODIFICATION OF A PURCHASE ORDER - [CHANGE ORDER] :
A Change Order is needed if there is a change in ordering specifications.
The following are some examples why a change order would be
needed:
- The price and/or quantity
have changed
- The FOAP(AL)
number has changed *
- A change in order
specifications
Note:
If the invoice has been partially or fully paid, Purchasing cannot process a
request to change the FOAP(AL).
Please
email purchasing@usfca.edu with the
following information:
- PO Number and Vendor name
- Change requested. If then change applies to a particular
line item on the PO – indicate in the
email.
Example 1:
Line 001 – Increase unit price to $6.00/each
Example 2: Line 002 – Change
quantity to 40 each
*If
the modification results in a price increase, please include FOAP(AL) to
charge. If the increase exceeds your
budgetary authorization limit, forward the email from the Budget Approver once
he/she approves the change.
3. Attach any supporting documentation to the
email or send down the hard copy.
CANCEL A PURCHASE ORDER:
If you need to cancel a Purchase Order (PO), please email purchasing@usfca.edu with the following
information:
PO Number and Vendor Name
Reason
for cancellation
Please indicate if cancellation notification should be sent to
the vendor.
